Post # 1
Our venue is a family member’s home, and because parking in the area is not sufficient and the roads confusing for those who aren’t familiar, we are shuttling guests to and from a parking lot in a much more accessible area less than 10 minutes from the house.
Because we are controlling when they are able to leave, I’d like to be sure we’re accommodating the majority.
The ceremony starts at 5, cocktails and appetizers 5:30-6:30, buffet opens at 6:30. I was planning to have desserts between 7:45-8, and the music stops at 10. Most of our friends and my family will close the place down; anyone who would be inclined to leave early probably has HC-accessible parking at the house and can address that themselves; and my fiance’s family are 50-50 grumpy introverts and party people. (My fiance and I are both self-professed grumpy introverts, so it all works out.)
I was thinking that we would need 3 shuttle runs back to the parking lot: one at 8:30 after dessert is served as that is Universal Signal to Peace Out; one around 9:15; and the last at 10. Does that sound reasonable? Any other commentary on the timeline would be welcome.
Depending on how many out-of-towners actually use the hotel block, it may also be a kindness to provide a shuttle to and from the hotel, which adds another wrinkle as 50% of the out-of-towners are the party people and the other half will probably have had too much party around 9! (For a variety of reasons the hotel is a distance from the venue such that a second run isn’t feasible.)
Post # 2
- Wedding: July 2017 - The Lodge at Little Seneca Creek
We had a similar make-up of wedding guests. About half of our guests left right before or right after dessert was served (but I think right after would be a good first shuttle time; I was a little disappointed when people left before we had cut the cake), and the other half trickled out until the end of the evening. I think if you advertised (on your wedding website?) what the shuttle times are, your guests will know what the plan is and determine either beforehand or at the reception which time they would like to leave.
The gesture to shuttle back to the hotel is kind, but I think just shuttling back to the parking lot is sufficient.
Post # 3
We had two shuttles, one left an hour before the end and the other at the end. We found that older people and people not as close to us left on the first shuttle, and everyone else left at the end. I think 8.30, 9.15 and 10 sounds good but maybe book the 10pm one to leave at 10.15pm so that people dont feel rushed off the dancefloor and have time to gather their belongings and say bye. If your families are anything like mine, saying goodbye involves a minimum of hugging everyone in the room, announcing you are leaving 3 times before starting up a new conversation about when everyone will next see other.
Post # 4
We are thinking something similar, three shuttles spaced out about 45 minutes to an hour apart based on the order of events although our meal starts a bit later and thus things go a bit later. We are also going to have a set of buses pick people up (at a single, set time) prior to the ceremony, so they dont have to worry about leaving their cars at the venue overnight.
Post # 5
Kate127 : Good call- the “party’s over, haven’t you all got homes to go to?!” shuttle would be waiting for a long time if it expected everyone to get their rumps onto it at 10. 🙂
Thanks for the confirmation. Originally we were thinking one shuttle at 9 and one at 10, but, while people would have figured that one out, those times didn’t feel right.