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My MoH got married last summer, and her FI/hub had made index cards for everyone with specific tasks and handed them out at the rehearsal dinner (where to be & when, times to meet vendors and where to take them, when to show up at the church, when to start escorting people in, answers to easy questions, phone numbers of important folks, etc.).
My FI plans on doing the same. :)
My hints would be (from getting married 10 days ago):
WM- with all the crazy stuff going on with your wedding, I would love it if I can help your day in a small way. Here goes...
I budgeted lots of extra time- which worked out great given that several of our wedding party were late.
I made a list of all the wedding day jobs (including contact people for vendors) and a list of people who were willing to help. Then I figured out who was best. A few examples: One of my friends was incharge of getting my stuff from my sister's car to FH's car, since she had nothing to do before the ceremony. One of the groomsmen was in charge of getting all the gifts into my sister's car. My mom was in charge of taking care of my flowers and driving them to the freezeframe place Monday morning (she had written instructions and did a great job). My sister was supposed to wrap the cake and freeze it. She just put it in the freezer and we noticed this 2 weeks later. I would strongly recommend that if this is important to you, that you give detailed instructions. I am hoping it's still good since I really want to eat that on our anniversary. I had all the clean-up divied up into small tasks and had several people take care of it so we left for the hotel. At the rehearsal dinner, I gave all the key players the list of all the vendors, schedule, phone numbers, and their jobs. Our florist was late (she got lost), and the best man's wife heard and said she'd call. Fortunately, she had the sheet in her hand and was able to call our florist and all was fine.
Remember, 95% of your guests want it to go well and probably 90% will feel honored to help. The other 5% can stop at subway while someone else fixes the problem.
Leave more than enough time for everything!
Make sure you have every vendor's phone number easily accessible.
Have people on call that are willing to help you with whatever may come up.
Have a backup plan for everything.
Take a moment to yourself if you need it.
Take deep breaths.
I think a contact list of all the vendors for DOC, moms, MOH, and best man would really help in case anything came up.
I like the index card suggestion! Hopefully so does the wedding party ;)
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My sister and I were talking about the little things we can do to make the day go smoothly. Since neither of us have been married before, we came up with just one thing. (lame sauce!) But it makes me wonder---what little, easy things are you doing to make the day less stressful?
All we got was:
1. Print a detailed schedule for the wedding party and all vendors. ((From Friday's rehearsal dinner thru the end of the reception on Saturday)).
I am a very organized person. I hate chaos. I know little oops will happen throughout the day, but what are YOU doing to try to avoid any mistakes?