Post # 1
I think we’ve finally found the venue. Only one problem, they have a minimum of 14,500 for a Saturday night. This miniumum is in line with other reception venues, and we don’t have a problem with the dollar amount. Our problem is really that the cost of the meals is approximately 20-30 less than everywhere else we’ve looked so we aren’t as close to the minimum at this venue than other places.
I’ve calculated it out with everything we want: top shelf liquor, hors d’oeuvres, late night snack etc.. and we’re still approximately 2 k under the minimum. The way I see it we have 2 choices: Add more food (seems like a waste & overkill because we’re already providing a lot) OR we could invite approximately 25 more people (do we even know 25 more people ?!?)
What would you do? Were you ever in a similar situation?
Post # 3
@MissMay3003: Can you add a chef station or dessert bar?
Post # 4
@MissMay3003: What if you ask them if they can put together some sort of favor package or dessert goodies for your guests to take away for you? That would kill two birds with one stone.
Post # 5
It sounds like you have plenty of food and GREAT booze–I say invite more people!
Or give 5 invites to each parent, and let them bring some people!
Post # 6
@MissMay3003: Are you counting on meeting your minimum based on the number of people invited? Keep in mind that if they don’t all RSVP yes that you will be even further away from meeting your minimum.
Post # 7
We had a very similar situation. So we just increased the food!
Post # 8
Increasing the guest list increases a lot of other costs – rentals, invites, postage, favors, thank you cards, cake, more decor and centerpieces for added tables, etc.
I’d add more food rather than bulk up all those extra costs.
Post # 9
Great feedback so far ladies, and some great ideas- thanks!
@hotpinkbride: I am, but I’ve been using a few different formulas to account for declines. In order to make our minimum just with people we need 168 attendees– We originally accounted for inviting about 170 people (a decline of 10% would leave us at 153, a 20% decline would leave us at 136)
So to get to the magical number of 168 attendees, I’m figuring our invite list needs to be closer to 200. Where a decline of 10% would leave us at 180, a 20% decline would leave us at 160. you get the picture.
Post # 10
Of brides and guests I’ve known, I’ve never heard of there being too little food at a wedding. All I’ve heard is about too much/wasted food (especially wasted extras and dessert/candy bars) and wishing they’d invited more friends.
Post # 11
@MissMay3003: personally, I’m not a fan of inviting more people…Yes the reality is that people decline but I always worry that while you’re expecting maybe 10% of the guests to decline (and allot that into your budget), you may only have 4% decline, and then you still have all those mouths to feed because you can’t uninvite. Not to mention, 25 extra guests, means 25 extra chair covers, about 10-15 invitations, etc.
I would prefer an increase in food. Upgrade your main courses or your dessert, or maybe add a speciality station
Post # 12
If you’re happy with everything, food and guest list, and can’t see a thing that could be improved just take the hit and pay the difference. I would probably add some type of food station or a coffee bar before I’d do that but it’s always an option to just pay the difference if you’re happy with everything. I used to do this all the time when booking corporate events at my last job.
Post # 13
@MissMay3003: Wow, that’s crazy! Our minimum is only $2500.
Post # 14
Are they making your wedding cake/cakes? My daughters venue has a $6000 min for food and beverages. We weren’t quite there, so we decided to let them make the cakes also. They were going to charge a $2.50 per slice cake cutting fee for a cake brought in anyway. So that would make another bakery’s cake even more expensive. By letting them make the cake, it all applies to the $6000 and their cake per slice starts at $3.50 and up. Maybe this could work for your venue also. Just a thought.
Post # 15
- Wedding: October 2014 - UK
@MissMay3003: I know what I’m like at events. If I’ve been drinking, I’ll eat basically anything in front of me, so my vote will always, always go for more food! Haha! 😀