Post # 1
Anyone wanna critique my short, sweet Dear John letter to my DOC?
Thanks so much for your initial quote and the Skype consultation we had. It was a pleasure discussing ideas for our wedding. I took your recommendations to heart and after talking it over with my fiance, we’ve decided that we probably need to re-work our entire plan at this point. For that reason, I’m afraid it’s really not the right time to move forward with establishing a contract with you. By all means, please feel free to book another event during our proposed wedding dates.
Post # 3
This is an update from a thread where I described how I felt after a consultation with my day-of coordinator. It’s very important to me that you click with and actually “like” both your photog and wedding planner if no one else. We haven’t signed a contract or paid a deposit yet, so I figure it’s now or never in terms of letting her go and finding someone else. She made a few phonecalls on my behalf already and IDK, she may choose to invoice me for those, but I don’t mind.
Post # 4
- Wedding: September 2013 - Creek club at ion, SC
i personally eould have been more direct. You may get her asking a lotof questions as it sounds like your not sure.
Post # 5
@leecy87: can you give an example of what you what have said? Or which part of my draft doesn’t seem strong enough? thanks!
ETA: I took out the “probably” in the 3rd sentence. It now reads. “We’ve decided that we need to re-work our entire plan.”
Post # 6
- Wedding: June 2013 - Upstate NY
I followed your thread before and I think you made the right choice.
What you wrote is actually really well put, but maybe more direct:
“I took your recommendations to heart and after talking it over with my fiance, we’ve decided that we will be re-working our wedding plan. For that reason, we decided not to move ahead to sign the contract with you”
The rest is fine. I’m thinking she might bill you for the other stuff but oh well, she did help!!
Post # 7
- Wedding: July 2013 - rolling hills of southern italy
I might throw in, “I’m sorry for the inconvenience,” and a “thank you so much for all the help you gave us, and if you need to send us an invoice for work already completed, (with phone calls made on our behalf) I am more than willing to make sure you are compensated for that time.”
I would also cut out “probably” (need to rework…) and “really” (not the right time) they are a bit wishy washy. Also instead of it not being the right time, you might say that “we are unable to move forward”
Post # 8
@Quickiebee: Thanks, I’m going to take out “really” and change the “right time” part. I thought about apologizing for any inconvenience, but the lawyer in me won’t allow me to write “I’m sorry” in a letter, lol. Admitting culpability, even if not for anything specific, gives someone grounds to sue you later. That’s why even if you hit someone with your car and you get out to help, you always ALWAYS say “oh, no. Are you ok? Let me call an ambulance. This is really terrible, etc.” never, ever “I’m sorry.” It takes away your ability to argue in court that it wasn’t your fault because you’ve already apologized. Gosh, I’ve digressed. Forgive me! LOL
@lealorali: I’m thinking of letting HER bring up the invoice part if she wants to. I think it’s fair to pay her for the 2 phonecalls she made (even though she was under no contractual obligation to do so, and when I was planning events, I would not have done such a thing). But if she was just planning on chalking it up, I want to let her. What do you think?
Post # 9
After talking to my fiance, who helped me calm down and realize that SOMEONE else should be available to coordinate my wedding, I emailed 2 other companies and heard back from one within an hour! The rep from that company offered to Skype with me the same day. I was immediately impressed by this. We corresponded via email for the rest of the day (about 8 emails between us) discussing my needs/expectations as well as her packages and pricing. Even the tone of her emails was very upbeat and enthusiastic. She seemed like she really enjoys her work and wanted to meet me.
We had a skype call the next day for about an hour, she called it a “mini-consulation.” (well, what’s a full grown consultation like, then? lol). She was so full of ideas and helpful suggestions and she answered each of my questions with particularity. Her price was a bit higher than my budget but she was willing to work with me to whittle down the package into something I could manage. She sent me the updated price within a few minutes after the consultation.
After that, I promptly fired the mean lady discussed in the OP. I did not mention compensating her for the 2 phonecalls she made on my behalf and neither did she. I promptly deleted her as a contact and have not looked back!
Moral of the story: have a standard and stick to it. Don’t accept mistreatment from anyone for any reason. Also, be willing to pay for what you want if you really want it!
Post # 10
@Overjoyed: Good for you!! Glad things worked out and that you found a new DOC! 🙂