(Closed) Upset at low RSVP accept rate… not making the minimum headcount

posted 5 years ago in Emotional
Post # 3
Member
4441 posts
Honey bee
  • Wedding: January 2013 - Harbourfront Grand Hall

@CityBearBride:  When is your RSVP deadline?  I think you’re worrying about this too early.

 

If you end up paying for a few extra people just consider it a room fee.  You must have chosen your venue for a reason!

Post # 4
Member
816 posts
Busy bee
  • Wedding: April 2013

@CityBearBride:  Sorry, that sucks 🙁 There’s not much advice I can give you, other than try to remember that the people who care about you will be there, and that’s all that matters. Plus, maybe some people who RSVP’ed no will show up anyway?

Post # 5
Member
892 posts
Busy bee
  • Wedding: December 2014

Do you happen to have a B-list at all? I know you’ve probably thought of that already though.. Also have you invited everyone you possibly can from your’s and FI’s work? You could even hand deliver some of those and say something like “Hey, I thought you would appreciate me hand delivering this, rather then popping it in the mail to you, since we see eachother all the time” (I know that could come off as rude, but a few of my guests actually requested we do that)

Its a shame to “buy” spots that will be empty.. I hope everything works out!

 

Post # 6
Member
46137 posts
Honey Beekeeper
  • Wedding: November 1999

Sometimes venues will let you upgrade a menu item as an alternative to adding more guests (if they are also doing the catering).

Post # 7
Member
1158 posts
Bumble bee
  • Wedding: April 2013

I would definitely talk to the venue. Maybe they will allow you to add an appetizer or add a signature drink or something. I would make sure they boxed all of the meals up for me to take home. 

Post # 8
Member
2214 posts
Buzzing bee

I agree with PPs about trying to add something to the menu to meet the food and beverage minimum. That way you’ll be getting something for the money you would have been spending on those people RSVPing no.

Post # 9
Member
2550 posts
Sugar bee
  • Wedding: April 2013

I had to pay for some extra meals cause some people canceled almost the day of; and let me tell you that having so many leftover the day after was heaven! all of our friends who were still in town made it to our rental apartment and we ate and had a great time.

 

either make them box those meals and plan a dinner with your wedding party, or ask if you can put that money towards smething else

don’t be bummed!

Post # 10
Member
1177 posts
Bumble bee
  • Wedding: June 2013

If you can come up with a B-list I would get those invites out ASAP; it’s not so late that it’s completely obvious. If your response cards have a preprinted reply date, then just omit them. People figured out how to reply without them for hundreds of years.

Post # 11
Member
6207 posts
Bee Keeper
  • Wedding: August 2013 - The Liberty House

=( definitely see if you can use the dollar amount pp toward an upgrade for something else, since they won’t be preparing that food anyway. If not… I’ll come to your wedding! hahhaha 

Post # 12
Member
1177 posts
Bumble bee
  • Wedding: June 2013

@MeiFrancis:  +1 LMAO

Yeah, OP, we’ll be there. I’m free that weekend. 🙂

Post # 13
Member
8697 posts
Bumble Beekeeper
  • Wedding: September 2013

I agree with the suggestions of PPs to either upgrade and/or do a B-list. You must have some friends or coworkers that you left out? 

This makes me nervous bc we guaranteed my venue 150 people and are inviting about 220.

Post # 14
Member
7241 posts
Busy Beekeeper
  • Wedding: October 2015

@CityBearBride:  Oh man! That really sucks! If the venue can’t put that money toward something else, definitely box it up. Have a post-wedding present opening party with whoever can make it and eat all those leftovers!

Post # 15
Member
263 posts
Helper bee
  • Wedding: June 2012

if you are still below, have them feed the vendors the full meals instead of vendors meals. you paid for it, why have it go to waste.

Post # 16
Member
3626 posts
Sugar bee
  • Wedding: June 2012

@carbear02:  +1

That’s what we ended up doing and the caterers were more than happy to oblige. We booked for 100 and they weren’t supposed to lower it for us but they dropped it down to 80 and that was still 10 under (and we had a couple no-shows, so we ended up 12 under).

Our caterer wouldn’t allow this, but some Bees have mentioned theirs did; you can ask if you can take the food to go. It’s not a great plan but it’s better than nothing. The reason why they make you commit to x number of guests is because the food is already ordered/committed to so they would be out money if they didn’t charge you. So some are willing to essentially box up the leftovers.

 

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