Post # 1
I’m really really upset. My wedding is next month, and soo many people can’t make it. It looks like we won’t make our minimum headcount of 175 people. We invited 264 people, and right now we have 146 ‘Yes’s’ with only 22 RSVP’s still left to come in.
I know spring weekends are very popular for proms & graduations & weddings, but I thought we’d more than safe assuming 2/3’s of our invited guests would attend. 75% of our guests live within an hour’s drive so it’s not that inconvenient for people.
I checked with our reception venue – they can’t lower the minimum headcount or switch to a minimum $ amount. It seems we are going to be paying for a least 10 – 20 people for no reason. I already invited everyone single with an option to bring a +1, so I can’t even extend that courtesy. Such a waste of money!!
Post # 3
- Wedding: January 2013 - Harbourfront Grand Hall
@CityBearBride: When is your RSVP deadline? I think you’re worrying about this too early.
If you end up paying for a few extra people just consider it a room fee. You must have chosen your venue for a reason!
Post # 4
@CityBearBride: Sorry, that sucks 🙁 There’s not much advice I can give you, other than try to remember that the people who care about you will be there, and that’s all that matters. Plus, maybe some people who RSVP’ed no will show up anyway?
Post # 5
Do you happen to have a B-list at all? I know you’ve probably thought of that already though.. Also have you invited everyone you possibly can from your’s and FI’s work? You could even hand deliver some of those and say something like “Hey, I thought you would appreciate me hand delivering this, rather then popping it in the mail to you, since we see eachother all the time” (I know that could come off as rude, but a few of my guests actually requested we do that)
Its a shame to “buy” spots that will be empty.. I hope everything works out!
Post # 6
Sometimes venues will let you upgrade a menu item as an alternative to adding more guests (if they are also doing the catering).
Post # 7
I would definitely talk to the venue. Maybe they will allow you to add an appetizer or add a signature drink or something. I would make sure they boxed all of the meals up for me to take home.
Post # 8
I agree with PPs about trying to add something to the menu to meet the food and beverage minimum. That way you’ll be getting something for the money you would have been spending on those people RSVPing no.
Post # 9
I had to pay for some extra meals cause some people canceled almost the day of; and let me tell you that having so many leftover the day after was heaven! all of our friends who were still in town made it to our rental apartment and we ate and had a great time.
either make them box those meals and plan a dinner with your wedding party, or ask if you can put that money towards smething else
don’t be bummed!
Post # 10
If you can come up with a B-list I would get those invites out ASAP; it’s not so late that it’s completely obvious. If your response cards have a preprinted reply date, then just omit them. People figured out how to reply without them for hundreds of years.
Post # 11
- Wedding: August 2013 - The Liberty House
=( definitely see if you can use the dollar amount pp toward an upgrade for something else, since they won’t be preparing that food anyway. If not… I’ll come to your wedding! hahhaha
Post # 12
@MeiFrancis: +1 LMAO
Yeah, OP, we’ll be there. I’m free that weekend. 🙂
Post # 13
I agree with the suggestions of PPs to either upgrade and/or do a B-list. You must have some friends or coworkers that you left out?
This makes me nervous bc we guaranteed my venue 150 people and are inviting about 220.
Post # 14
@CityBearBride: Oh man! That really sucks! If the venue can’t put that money toward something else, definitely box it up. Have a post-wedding present opening party with whoever can make it and eat all those leftovers!
Post # 15
if you are still below, have them feed the vendors the full meals instead of vendors meals. you paid for it, why have it go to waste.
Post # 16
That’s what we ended up doing and the caterers were more than happy to oblige. We booked for 100 and they weren’t supposed to lower it for us but they dropped it down to 80 and that was still 10 under (and we had a couple no-shows, so we ended up 12 under).
Our caterer wouldn’t allow this, but some Bees have mentioned theirs did; you can ask if you can take the food to go. It’s not a great plan but it’s better than nothing. The reason why they make you commit to x number of guests is because the food is already ordered/committed to so they would be out money if they didn’t charge you. So some are willing to essentially box up the leftovers.