Post # 1
OK, I have a few questions about how to handle vendors for the reception mostly. I plan on feeding my DJ, photgraphers, and officiant. My officiant will sit at the parent’s table. Am I supposed to have a specific seat for my photgraphers and DJ? If so, where would I seat them? There are only three so it would be weird for them to sit at a table that is supposed to hold 8. But is it akward to seat tehm with guests? The last wedding I went to, there was no specified seats and everyone was confused as to where to seat the photographers so I am thinking it is a good idea to have them assigned seating but idk what the etiquette on this is?
Also, am I supposed to invite my baker to the reception? I would think normally this would be a No but would it be rude to leave her out? She is the only other vendor I will have.
Finally, do I send my vendors invitations? I am getting mixed anwers when I look online. My photographer requested one and I would think I would send my officiant one so I figure I might as well send one to the DJ and baker too?
Please help with my many ettiquette questions!! Thank You
Post # 3
@starlight31385: Definitely send an invitation to the officiant. The photographer might want one to photograph. The DJ and baker don’t need invitations. The baker really doesn’t need to be invited unless they’re a friend.
You should ask the DJ if they prefer a seat reserved, or if they will eat at their DJ booth/stand. The photographers should definitely have somewhere to take a load off and eat, preferably somewhere with a good view of what’s happening (i.e., don’t stick them in the kitchen). I’ve seen tables with just 3 seats, and I’ve seen photographers seated with guests who are in the same age group. That’s up to you. Having a table with the 3 vendors might work out well if extra guests show up and you need somewhere to seat them.
Post # 4
You should take a look at your venue/catering contract, because it probably specifies how vendors are fed and where. For example, my contract says vendor meals are served in a designated staff area.
I agree the baker doesn’t need an invitation unless it’s a friend. The reason the photographer and DJ need to be fed is that they’re working through the reception – this is not the case with the baker, who has made your cake and delivered it and then goes back to work or home. So if it’s not a friend, then it’s purely a business arrangement, and she is not going to expect to be invited to the festivities.