Post # 1
Hello, our caterer gave us the option of providing our vendors with either a boxed lunch with sandwiches, chips, cookie, drink or the same entree as our guests. The entree is twice as much as the boxed lunch. My opinion is I would think the vendors would like hot food, seeing as dinner won’t be served until 7:30pm. Also, we are having a formal affair and it seems wrong to have fancy food for the guests and then just sandwiches for our vendors. However, our caterer says he recommends offering the sandwiches as usually as his couples do and the vendors would not expect to be served our entree.
So, any advice? Should I listen to our caterer, lol? Any experiences to share? Should I ask my vendors what they prefer? Thank you!
Post # 3
If you can swing it, feed them the guest meal. A well-fed vendor is a happy vendor, and you will get better service if they are able to refuel with a substantial, hot meal vs. a soggy sandwich and chips… plus, it just seems like the right and generous thing to do.
Post # 4
If I were the vendor and you gave me a sandwich at 7:30 at night after I had worked hard for you all day, I would be very offended, and I can guarantee you poor work afterwards. Feed your vendor the same way you feed your guests, not doing so basically says “we are above you”.
Post # 5
@QueenofCups: Thanks for the input. Our ceremony starts at 6pm and most vendors will be on site not starting until 4 or 5. Our photog is a friend and therefore a guest at our wedding. I think I will ask what the vendors prefer, as our caterer did mention some vendors prefer a ‘portable’ meal. But I definitey agree with you and would like to offer our vendors a hot meal as we have great vendors we’d like to make sure they’re appreciated.
Post # 6
Check your contracts. My vendors all required a “hot meal.” I was actually shocked. Offering a different meal is just tacky. I guess they had eaten enough box lunches/sandwiches to actually require a hot meal in the contract.
Post # 7
I would definitely offer the plated entree. It will not be that much exrra $$ in the long run, and the vendors will be happy!
Post # 8
If I was you, and could afford it, I would ask the manager of the vendors which they would prefer. You might be suprised that they perfer having quick on the go vs hot meals.
Post # 9
You should also ask your vendors what they want. My DJ did not want any food at all, but we made sure to give our two photogs hot meals!
Post # 10
I had vendors that specified a hot meal aka whatever your guests are eating. Our caterer charged us vendor prices but serve the vendors the same meals as the guests (but I imagine it doesn’t look as fancy). I had a caterer that we considered that felt the same as your caterer and wanted to serve only sandwiches. Honestly, even if we had the choice, I would’ve picked a hot meal anyway. I liked our vendors and they were there for 6+ hours for us. I even let our vendors get drinks from the bar (I think they stuck with soft beverages), desserts, hors d’oeuvres, etc. I recall asking my coordinator if she tried certain things because they were awesome. That’s just how DH and I roll; we want everyone, even the people we hired, to have a good time.
Post # 11
All of my vendors will eat what my guests eat. I feel it’s only polite — they’ll be working their asses off for you, so they should have a good meal in their gut.
Post # 12
Hot meal, all day every day. It’s most fair and lots of venues heavily discount the hot vendor meal, anyway.
Post # 13
I’d review your contracts and if you’re willing to provide the entree ask them which they prefer. My best friend is a weddin photog/health nut. She says if she ate wedding meals three days a week all summer she’d be a Mile wide. She usually packs her own meal. So it would suck for her clients to pay for a real meal for someone like that.
Post # 14
Ask them what they want. Maybe your photog or DJ don’t like to sit and eat… maybe they just want to gulp down and sandwich and juice when they have a minute. Or maybe they want a hot meal. I would hope no one would be unprofessional enough to do crappy work for you after getting a sandwich, as others said, but it’s possible. Anyway, I’d just ask them which they prefer.