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I have heard that a lot of vendors think the vendor meals are sort of icky. If you can't afford to give them the regular food, then it is better than nothing. You only need to feed the band, DJ, photographer, and DOC. The catering staff will feed themselves since that is their normal job and there are more of them so you don't really notice if they disappear like the photographer.
I think each venue has a different policy. Ours happens to provide the same meal and they can decide that night what they'd like (as opposed to our guests who have to mark it on the response card). Other locations just give them something much less formal. Our venue said we have to provide them for all of the vendors, including the DJ, photographer and assistant, and videographer and assistant. I guess just anyone that will be staying there the majority of the night.
Our vendors got the same food we got...but our venue provided the food. So naturally all our servers/DOC/etc got that food. The only vendors we "brought in" was the photographer and they got fed. The DJ was also provided by the venue. Think about who'll be there DURING dinner, working the evening of your reception. Photographer, DOC/assistant type person, DJ or band members....that's all I can think of unless you have your makeup artist on hand also or something like that.
Also, do we set up a table for vendors in the reception room or in a side room? It sounds like vendor meals are a no go. I might just e-mail the band, photographer and DOC to see what they want. They may not want a fancy meal if they will be running around with no time to eat it?
Set them up at their own table in the same room if at all possible. From what I have heard, most vendors are fed the same food as the guests.
Its up to you if you want to provide them with a vendor meal (usually a sandwich or something similar) or the meal your guests are getting. If you want them to get the same meal as your guests but the cost is too high, try asking your caterer if they can give you a lower price for the vendors.
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Our venue can provide vendor meals, but I am but confused about them. Will our vendors be offended that we are feeding them vendor meals?
Also, who gets a vendor meal? I was thinking we would provide them for the band members, photographer and my DOC. Anyone else?