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I think it depends on the amount of involvement, such as if you only sent one e-mail versus having a full fledged meeting or tasting.
Some vendors (who were definite no's and with whom we didn't have good report) I honestly didn't say or send anything.
For the ones that we were really considering and I actually liked, I called them to explain that we were choosing someone else and why.
Others I just sent a quick email letting them know we would be using someone else.
Honestly, we just didn't get back to the vendors that didn't win and figured that they would figure it out. It was something that we had planned on doing, but in the end we met with a lot of terrible vendors so we didn't feel bad about not letting them know we went with someone else.
We did the standard "It was a pleasure meeting with you, but we've decided to go with someone else. Thank you so much!" I only had one vendor email me back to ask what it was that influenced my decision.
Hmm ok. Yeah I mean like one of the vendors, honestly, they were just too far away and we went with someone closer and who could take a credit card. The other one I am thinking of, they had an 'F' BBB rating which is a deal breaker for us. I might just do something short and sweet like MissHelen....
I would just send them an email and say that you appreciate them taking the time to meet with you but that you have chosen to go in another direction. Its simple and to the point.
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Hi Bees,
So we interviewed a few vendors for each category (cake, photography, etc) and now it's time for the dreaded vendor rejections. I feel like I should write some sort of, 'thanks but no thanks' email, but I'm not really sure how to go about this. Anybody have a form letter they used or other ideas? Anybody choosing NOT to do this? Just curious.
Thanks!
Bella