Post # 1
Totally lost on what is etiquette here. Getting married in 2 1/2 weeks and we are getting ready to turn in our headcount (which is 225). We are already a bit tight with tables and totally forgot about any vendors.
1. Do we add 2 to our number for our videographer and photographer? If so, do we also need to make sure we have 2 open seats at a table available?
2. Do we add 2 to our number for DJ and our assistant??
3. Do we invite our officiant to the reception? What about his wife? We are having an outdoor ceremony right at the venue, with a cocktail hour following. Just a note – we do not go to this church and was given the officiants name as a referral from a venue my friend is using a few months later. However, we have met with him twice (about 30-45 minutes each) and one more meeting scheduled for this week. This was something he likes to do beforehand with anyone he marries, and which I really liked about him. He is also attending our rehearsal (we are not inviting him to our rehearsal dinner – since its at our house and about 30 minutes away from the hall). His cost is $150.00 for all of this, which is really reasonable.
Any comments/suggestions would be greatly appreciated!!
Post # 3
I would ask your officiant if he would like to join you for the reception and if he’d like to bring his wife. I think for the dj/photog/videog/assistants they can eat at a table thats out of the way in the down time. Some venues have vendor meals too.
Post # 4
We did 4 vendor meals…photographer,DJ & asst. & driver. I honestly don’t know where they ate as everything was a blur! Minister was also a guest. Our caterer provided vendor meals at a reduced rate.
Post # 5
We are only feeding vendors who will be with us for most of the day like the photographer and possibly dj. But for our officiant that will be with us a whole 30min and mariachis like one hour I do not feel we need to feed.
Post # 6
We are feeding our photographers (2), DJ and the Emcee, and videographer (pretty much only those who will be with us for more than 4 hours on the day) – our venue offers vendor meals at a reduced cost but it’s still pretty pricey so we’re actually going to bring in some outside food (tray of sandwiches and whatnot) for them instead. OUr reception place has a separate space for vendors to eat. We invited both the priest who is marrying us and his wife to the reception as well since the church we’re getting married in is FI’s parent’s church.
Post # 7
Our vendors were given the same food as the guests, but our caterer only charged 1/2 price for them. They were served in the bridal room at our venue.
Inviting your officiant is always a nice idea.
Post # 8
We are having our Pastor and wife as a guest because it is his parents pastor from their church….
We are also adding our photog as a guest…. I haven’t asked our vendor if they would give a discount for them… hmm Maybe i should
Post # 9
Any vendor who will be there that night should get a meal whether is a boxed vendor meal or the meal your guests get. You dont need to set a place at a table for them, there should be a spot they can eat while the guests are eating out of the way. So for you I would do 4 meals, for the photographer, videographer, DJ and assistant. We did meals for our 2 photographers, DJ and assistant and our photo booth attendant and gave them what our guests ate at 50% cheaper since they werent drinking and didnt have hors d’ oeuvres. They ate in a side room we rented for the cocktail hour overflow.
Post # 10
Vendors eat in a separate room. Any vendor that working through your reception should be provided a vendor meal so photographers, videographers, band, DJ, coordinators etc. (except people that are emplyed by the venue ie. catering staff). If you invite the minister and his wife, you give them a regular meal, not a vendor one and they sit with your guests.
Post # 11
We had estimated 5 vendor meals but my final bill shows 7 vendors ate. I’m guessing them to be : 2 photographers, 2 videographers, 1 DJ, 1 DOC and 1 of her assistants. They do not sit at the tables, they eat in a side room (I think) since I never saw any of them eat.
Post # 12
Any vendors who will be with you all day and during the reception. This includes your photographer, DOC, videographer, dj. The catering staff eats on their own time and you do not provide their dinner.
They should not be “quarantined” to a separate room to eat as they will miss important events they need to capture or be involved with. They cannot do so if they are not in the same room. Also, contrary to popular belief, they should never be fed in the kitchen as that is a health code violation and not only can the venue be shut down but the catering company can be fined as well.