Vent and Questions – Blindsided by venue closing

posted 2 years ago in Emotional
  • poll: Do we need to let guests know if venue changes from suburb to city?
    Yes, send new save the dates : (1 votes)
    14 %
    Just let word of mouth take over/update the wedding website : (3 votes)
    43 %
    Nah, they'll figure it out when they get the invitation : (3 votes)
    43 %
  • Post # 2
    Member
    3622 posts
    Sugar bee
    • Wedding: July 2013

    Yak:  I am so sorry! You will find a place. One thing type of place to consider are non-traditional outlets that make their money on something other than weddings. We got married at a nightclub that was thrilled to have us. They make money every other day of the week and kept the rooftop bar open to the public during our reception. After our wedding was over at 10, they opened at 11 and made tons of money from 11-2, which kept our costs down (and allowed us to have an amazing draft beer list). My wedding was easily $10k less than if I had it at a banquet hall or hotel down the road.

    My BIL got married at a museum. They closed at 6, had a 1 hour set up, and cocktail hour was at 6. His wedding was so much cheaper than a traditional venue.

    Once you find a venue, send an email to guests letting them know a change of venue. Why this matters– let’s say you planned to get married in suburb X. That would make it logical for me to fly into the suburban airport, rent a car, and get a cheaper hotel that is close to the venue. If you change to center city or suburb Y, I might change my flight, cancel the car rental (and take public transit) and would have a different hotel.

    For our STD we did “suburb” only (we got married in Arlington, VA and my reception was 2 miles from my church in Washington, DC). Guests then were able to see where they were going and which hotels made sense. Most did not book until they got their invitation, but we have been known to book flights on STDs.

    Post # 4
    Member
    5697 posts
    Bee Keeper
    • Wedding: October 2014

    8 months out, there’s a good chance that no one has booked airfare yet. I’d send a STD-style card notifying guests that the venue is closing and that you’re having to make alternate arrangements, and ask them to contact you if theyve bought plane tickets. If no one has, then I’d ask the photographer, DJ and shuttle if they could shift your deposit to another date. This far out and given the circumstances, they might say Yes. If they all are ok with changing the date then I’d just start from scratch as you may find better options if you’re not restricted to the specific date. 

    Post # 5
    Member
    3622 posts
    Sugar bee
    • Wedding: July 2013

    Yak:  It totally depends on what type of wedding you are having.  If you are doing a hotel block and bussing people, it really doesn’t matter. We didn’t want a hotel block (I wanted the young loud drunks separated from the old loud drunks 🙂 and there were a bunch of after parties), so we recommended 3 hotels within a mile and a half of the ceremony and the reception (the hotels were half way between the two). It was a $10 cab ride home (or easy metro ride or a lovely walk). If it is a 15 mile difference, I would generally prefer to stay close to the reception hall.

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