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That SUCKS! I'm sorry to hear that; I hope you gave your old venue a piece of your mind for whatever happened.
Well, the problem with the 2.5 hour drive is the IN-town guests. They are probably hoping to go back home at the end of the night and I bet a lot of the home-towners will leave early to make it back at a reasonable hour! Plus add alcohol to the problem. Out-of-towners are already expecting to stay at a hotel, so yeah, it should not matter at all to them. I would try REALLY hard to find a place that is still in your hometown. Good luck! It's still not the end of the world if some people have to drive.
I had to change my venue after STD's also. I know you said you don't see how to nicely decorate the halls you have seen in your budget. I was vehemently against using a Legion/Firehouse/Church Hall until I saw an idea to use a pipe and drape system, similar to what is used at conferences and conventions. I am putting that up on in front of the walls, and then draping the ceiling with tulle pom poms and white fairy lights. The rectangle tables and folding metal chairs are being replaced with round tables, floor length linens, and the white wooden folding chairs. Truthfully, after all is said and done, it shouldn't even look like the Legion, save for the flag, which can't be covered up. Would something like that work for you?
Sorry, I can't really help on your actual question, but I like littlelucygoose's response.
I had to change venues two weeks before my wedding. That was a disaster, but we managed to get the word out to everyone and while it was a bit of trouble to drive an extra 1.5 hours, my guests were very understanding.
The STDs went out but the invites did not; I would book the venue and call your guests to make sure they don't have hotel plans that can't be changed. If any do, perhaps you can work in a limo or some other form of transportation for them to get to and from the venue?
You can always send out an up-to-date STD. Did your STD have wedding website info on it? If you have a website, you can post a notice about the changes that might have to take place and ask guests to please contact you ASAP if they have a huge problem with it.
That really sucks! :(
If you can avoid the 3.5 hour drive, please do. You might lose a few guests otherwise. TBH, I wouldn't drive 7 hours in one day for a wedding unless I was extremely close to the couple.
As a guest, I'd rather have a slightly less nice-looking venue than have to drive that many hours. Good luck!
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The week that my Save the Dates went out, my wedding/reception venue had to pull out for various reasons. Now, we are scrambling to find a new venue with only 3 months to go before the wedding. Stressful!
Add to the stress that most of the venues in our price range are grossly out of our budget and we're really struggling to find a place that could accomodate everyone. Further more, I don't like most of the places we've seen. They don't feel right and frankly, it bums me out to think of spending way too much money on a place that feel not good.
CUT TO: I found a venue that's 2.5 hours away from our original wedding site. It's affordable, big enough, and seems more us. But on our Save the Dates we said we'd be in my hometown. This venue is 2.5 hours in the middle of no where.
Most of our guests were out of towners anyway, but my parents are concerned that adding 2.5 hours to their travel time would be in poor taste and might be asking too much. What do you all think?
On the one hand, I feel like if they're willing to travel to a wedding they wouldn't mind driving a little farther. On the other hand, the difference between driving 1 hour and 3.5 is a pretty noticeable different.