Post # 1
My FI and I are trying to nail down venues in our new city (one year this month!) and have found one that we absolutely LOVE. The only problem is that it holds twice the amount of our total guest list pre-RSVP, about 350 seated and 550 cocktail. It is an indoor room with big ceilings, a built in bar, and huge glass garage doors that open onto a stone patio flanked by gardens and fountains. We planned on having the ceremony outside in front of the fountains then the rest of the festivities largely indoor.
We live a 4-6 hour drive from the large majority (~95%) of our guests (180 total) and are concerned that if only 100 show up that it will be awkward. This is our only hesitation with officially booking it.
Does anyone have any experience with a large venue and smaller guestlist? Any advice is appreciated!
Post # 3
@krebhamp: Hmm can you show us an idea of what this venue look like? I’m wondering if you could use larger decor ideas to fill the space.
Post # 4
@krebhamp: Some venues have moveable wall dividers that can divide the venue into smaller spaces. Did you ask about that?
Post # 5
Is there any way you can create an artificial divider to make the space feel smaller if the venue doesn’t have a wall divider? Maybe with draped fabric and poles (many rental companies have some sort of pipe and drape structures; may be lower than the ceiling, but would at least keep the guests from feeling like they were in a half empty room) or fabric hung from the ceiling?
Post # 6
I agree with these ladies there are definately ways to make a venue feel smaller. If you both love the place, do it!
Post # 7
Are you having anything else that will take up space?
The hall we are renting seats 300, which seems like alot of space for our 70ish guest list. However, we are having a cigar bar, dj, candy/dessert buffet, and poker tables. Also a photo booth. Add on the gift & cake tables and the room is filled!