(Closed) Venue Questions – what do I ask at my first Venue appt?

posted 8 years ago in Reception
Post # 3
Member
3162 posts
Sugar bee
  • Wedding: July 2010

What kind of place is it? Indoor? Outdoor? Give us a little overview. There are different sets of questions depending on what type of place you’re looking at.

Post # 4
Hostess
18646 posts
Honey Beekeeper
  • Wedding: June 2009

Hey jackie-o.  The things that we asked were times available, when you had to set up and take down, when you can get there before, max number of people, is someone on site in case things go wrong.  Are you getting food from the venue or are you hiring your own caterer?

Post # 5
Member
605 posts
Busy bee
  • Wedding: March 2010 - Ritz-Carlton, Half Moon Bay

here are some basic things:

what does venue fee include? are tax and tip included? any rentals, like chairs and tablecloths? anything for the ceremony (chairs)? you really want a clear list of everything that’s included.

can you pick your own caterer or do they have something in-house?

can you bring your own alcohol (cost saver)?

does the venue accommodate more than one wedding on the same day?

there are more, but those are the things that came first to my mind.  good luck, let us know what happens!

Post # 6
Member
2398 posts
Buzzing bee
  • Wedding: April 2010

We made sure to ask what the charges would be for overtime. 

I’d also ask to see and hear the soundsystem, if they have one, and photos of the venue in full-set up for an event of your size.  Ask if you’ll be required to use particular caterers, photographers, etc., or if the people with whom you will be working are required to provide proof of insurance.

Post # 8
Member
541 posts
Busy bee
  • Wedding: December 2010

Make sure you ask if there is room where you can get prepared, ie a bridal suite, where guests will wait if they arrive early, parking fees/coat check fees (if it’s winter), when they typically schedule a rehearsal, if they offer a tasting, if they allow you to actually taste the food, and when this will be (before or after contract signing).

Also, make sure to scope out the bathroom. Very important.

Post # 9
Hostess
18646 posts
Honey Beekeeper
  • Wedding: June 2009

They should cover some of this stuff when they give you a tour.  And honestly, I didn’t ask most things on my first visit there.  I was always sending lists of questions to vendors by email!

Post # 10
Member
3162 posts
Sugar bee
  • Wedding: July 2010

The PPs pretty much covered the essentials. You should also see if they have any restrictions on decor (open flame/candles is something that comes to mind). They should cover the basics in their schpeel and should give you some sort of information packet with any rules/restrictions in it, but it would definitely be in your best interest to jot down these questions and bring them with you so in case they leave out anything, you’ll remember what to ask.

Post # 11
Member
1566 posts
Bumble bee

Definitely come prepared with a list – if you google “list of questions for wedding venue”, you can find some options of those. Venue visits can be overwhelming, so make sure to write everything down and go through your list of questions at the end of the appt to make sure you covered it. 

I think most of the big questions have been covered in previous posts, but a couple more:

-Will there be any changes to the venue between now and my wedding date?

-Discounts for different days/times? (i.e. afternoon wedding, friday evening)

-Try to see which exact chairs/tables, linens and china you’re going to get

Post # 12
Member
2090 posts
Buzzing bee
  • Wedding: August 2010

To the lists already provided, I would add:
– asking to see/feel the actual tables/chairs/linens/etc that would be used
– see a sample table set up
– does the venue provide liability insurance, or is that something you must provide
– how many bathrooms
– any restrictions (decorating, time, noise, whatever)
– can you use any vendor, or only ones they approve
– contract details – i.e., deposit needed, if you cancel would you get deposit back, hidden fees and service charges

Hope these help some!

Post # 13
Member
2090 posts
Buzzing bee
  • Wedding: August 2010

oh, and bring a camera and take lots of pics! I found it useful to be able to go back and look at pics (both professional ones from their website and ones I took) in order to help us make a deicison.

Post # 14
Hostess
18646 posts
Honey Beekeeper
  • Wedding: June 2009

I second taking a camera!  There were so many times I wish I had taken more pictures of things during the wedding planning.

Post # 15
Member
2398 posts
Buzzing bee
  • Wedding: April 2010

If you really like the place, ask to see a sample contract. Regardless of what someone tells you while giving a tour or reciting a spiel, what’s written down in that document goes, and it’s the best source for information on what you can and can’t do, will and won’t have to pay and should or shouldn’t expect on the day of.

The topic ‘Venue Questions – what do I ask at my first Venue appt?’ is closed to new replies.

Find Amazing Vendors