(Closed) Venue questions

posted 5 years ago in Venue
Post # 3
Member
4352 posts
Honey bee
  • Wedding: August 2013

Can I see a sample contract? (Ask to see this at the end, but its the most important question so I put it first. The sample contract should include the price, what the price includes, require them to live up to a certain standard ect.)

Cost per person? (including tax, tip, fees)

What does the cost per person includes? (room? tables? chairs? linens? food? open bar? parking?)

What is allowed? (candles? pets? using an outside caterer?)

How long do you have the space for? (ceremony? reception? cocktail hour?)

When can you set up? (The day before? The morning of? An hour before the reception starts (which means someone has to miss the ceremony to set up or you have to hire someone)?)

Is there a room rental fee? (What does it include? The reception room? The entire building? Is there a separate fee for the ceremony room?)

Is the building handicapped-accessible? (including bathrooms)

Who will you be working with? (Do you get a day-of-coordinator? Do you have a maitre-d? Is the person you communicate with the same person who will be working with you the day of the wedding?)

How do you pay? (Check, credit card, cash? When is the deposit due? When are payments due?)

What is the maximum capacity of the venue? (Can this be increased by choosing a different room? Renting an additional room? Does this include vendors?)

What is the minimum number of people required? (Does this include children? If you don’t meet the minimum, can you pay extra per person and get extra items per person instead of paying for empty chairs?)

Do you offer discounts for children? (Free under a certain age? Discounted rate for a certain age?)

Do I need event insurance?

Are their any requirements of my other vendors? (Might have to be chosen from a list of prefered vendors)

Who sets up/breaks down the reception(You? The venue staff? Is there a fee? An outside vendor?)

If they are the caterer:

How do you cater to dietary restrictions? (Do they offer gluten free meals? special meals for those with allergies? vegetarian meals? vegan meals? kosher meals? How do you select those meals [through RSVP, can order the day of, something else]?)

Is there a choice between a sitdown meal, buffet, family style? (Do the prices vary between options? When do you select which one you want?)

Is there a discount meal for my vendors? (Photographer, DJ ect., you might not need to feed them, it depends on their contract)

If they are having the ceremony:

Is there a place for you to get ready (for the bride? for the groom? how many people can fit in these rooms?)

Who is the officiant? (Do they provide someone? Can you bring your own?)

What do guests do between the ceremony and reception? (Is there a space for them or do they watch the room being change?)

Is there a fee for the ceremony?

Who sets up/breaks down the ceremony?

If any portion is outside:

Where is the outdoor area?

What is the rain plan? (When do you have to make the call to have the wedding inside?)

 

Ug, I’m sure there a more. Most venues will answer these things on their own, but have the list as a backup to make sure they’ve covered everything. Hopefully the other bees will comment if I missed anything major. Also if you have smokers, find out where they can smoke.

Post # 4
Member
120 posts
Blushing bee
  • Wedding: May 2013

pp was dead on but you also need to ask about security if you’re planning on a bar and what is the hourly rate if you go over the alloted time. As well as if there is noise retrictions for a dj or band

Post # 5
Member
120 posts
Blushing bee
  • Wedding: May 2013

Oh yeah you also wanna ask if you can have outside catering if the venue has on site caterers. Sometimes the off site caterer is way less

Post # 6
Member
4352 posts
Honey bee
  • Wedding: August 2013

Also I forgot to mention that you should ask how many weddings are at a time, and how many are scheduled each day. At our venue they have up to 8 weddings per day (4 afternoon, 4 evening), which means I will probably run into another bride. That doesn’t bother me, but it might bother you. Some weddings share bathrooms with other weddings (the way our reception hall is set up its just our wedding for our bathroom, but the other weddings share a second and third bathroom). Find out how they keep the guests at the right wedding and if you might have another bride in the background taking a picture in a picturesque spot. It also means I can’t set up until right before my wedding (so I have to hire someone else to do it). If your wedding reception is at a hotel and you/your guests are planning on spending the night there ask about how that works logistically.

Post # 8
Member
4352 posts
Honey bee
  • Wedding: August 2013

@MissEMich:  I would ask what their backup plan is for outdoor ceremonies. It might be a room you like anyways. I hope my list isn’t overwhelmingly long. It seems that way to me now, but I didn’t want to try and figure out which ones were the most important. I’m not sure how all inclusive your venue is, but if it includes things like catering, DJ, photography ect., then ask them all the same questions you would ask those vendors.

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