(Closed) Venue Search – What’s Important?

posted 6 years ago in Reception
Post # 3
Member
526 posts
Busy bee
  • Wedding: October 2013

Ask EVERYTHING about the price- what’s included in the package, what the minimums are, what costs go towards the minimums, what extra charges there are (some places charge a 20% gratuity on all food and drinks).  If you’re trying to save money, ask about changes in price for different days and times and seasons.

Ask about what restrictions they have on what vendors you can use, what items you can bring it, how you can use the space, etc.  If they are the caterer, ask about any dietary restrictions you or your guests have.  Ask if they provide vendor meals at a discounted rate or if you have to pay the full guest price for them.  If it is a plated meal, ask how many servers there will be.

Look at the overall flow of the event.  Do a walk-through as a guest by coming in the entrance they’ll use, going to the ceremony space, then the cocktail place, then the reception place, etc.  Look at where the guests bathrooms are to be sure that there are enough and that they’re easily accessible.  

Look at pictures of other weddings there and make sure someone else has used a set-up that you like- don’t assume you can move things around because the venue may not allow it or it may not be possible (for example, a DJ has to be near an outlet, there needs to be a clear path to the tables from the kitchen, etc.).  

Good luck!

Post # 4
Member
478 posts
Helper bee
  • Wedding: October 2011

Make sure you get a good vibe from the place and can see yourself getting married there. I agree with PP about asking about price and the flow of events. Seeif there are places you would want pictures taken. Also,be aware of the surrounding areas, if it’s noisy, distracting, etc. Good luck!

Post # 5
Member
5221 posts
Bee Keeper

I would say the overall “ease” of the place. We booked a great venue for ours, BUT… logistically it is going to take some creative planning to make it all come together. I agree with a PP, take a walk through and really imagine things like:

– Where will the bridal party stand, where will the aisle be, where will I be getting ready?

– If I place a guest here, will they be able to see? Is it noisy? Do we need extra lighting? Is there a railroad track right next to it? lol… my experience!

– What ALL is included… do they provide tables, chairs, linens, a kitchen for the caterer, how early can you come on site to set up, do they have a day of coordinator,  do they have an alcohol policy, minimun or maximum guest requirement?

If they don’t provide things like tents, chairs, linens… ask them if they already have a special deal or contract with a local vendor. Our did not provide enough chairs, but they have a really great deal with a local rental company that uis slightly below the going rate for rentals.

Good luck and have fun!! Finding a venue, even if it isn’t “the one” will give you some great ideas!

Post # 7
Member
3375 posts
Sugar bee
  • Wedding: October 2011

Flexibility!!! My venue is a Pain in the A$$. They don’t let me do anything.

Looking back now I wish I had one that came with a day of coordinator.

I picked mine because it was beautiful, had tables and chairs and had availability.

Post # 8
Member
410 posts
Helper bee
  • Wedding: May 2012

I looked at several venues and I fell for mine because it had the feel I was looking for. It’s very warm and my style and it’s what I wanted in pictures.

The BIG seller for me was it was the only venue that seemed to be very accomodating. They are willing to put out all my table settings and take it all down and I can drop the stuff off weeks ahead of time. The others, I had to set up myself and the day of, right about the time I was to be married. NOT convenienent.

I ended up with a place that is not close to hotels, the most expensive and the smallest BUT I feel like I’m getting a great atmosphere with lots of assistance and to me that is what mattered most.

I also looked at the fact that the place I chose has a great outdoor space for people to enjoy (or smokers) yet because the venue is all windows, it still seems very connected to the party. The other venues outdoor spaces were down the hall, around the corner kind of thing and I didn’t care for that.

Go with what you love and the rest will follow

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