So, the rental company I'm going through needs to begin set up the day before my wedding, I'm having a tent, tables, lanterns the set up of everything, linens, dishes, chairs, dance floor, everything pretty much through this rental company! I just relized this while I'm sending off the final signed contract, which was never told to me while I was there picking everything out! I just spoke with a guy from the rental and he told me that venues usually have no issues with the starting of the set up the day before. Well of course I want to make sure that its ok with my venue ( a winery in Cali) thinking it shouldn't be a problem because I had called 2 months ago to make sure it would be ok to have a run through the day before for the wedding party. The lady said no problem, they had nothing on the books, we could absolutley bring the bridal party and officiant for a quick run through. After that, we are having our rehearsal dinner at a nearby Inn. So, I called my venue today, to make sure my Rental staff wouldn't be turned away and could begin the tent set up the Friday before! Now my venue said we could'nt begin set up till after 5pm Friday, because they have a Porchse group that Friday! I'm freaking out because I don't know if my Rental Company will be ok with that, and I HAVE to have a run through with my bridal party at my venue, and I was already given the ok! I'm praying the Rental place will work with me, but I'm pissed that no one called from my venue to let me know they had a group in that day! Also, the original event cordinator is no longer at my venue, so when I spoke to them regarding the rehearsal run-down, they were in between hiring a new E.C, which turned out to be one of my old high school buddies. So that was cool, but I had to call her and tell her that someone already gave me the ok for a Friday run down, and theres no way I can do it at 5pm, because our Rehearsal dinner starts at 6pm!! I still have to get ready and it takes about 20 minutes each way to and from the venue site to the rehearsal dinner site!! My wedding is in 28 days, and on top of that my mother is in need of emergency surgery for a ruptured hernia! I don't even know if she'll make it to my bridal shower! I'm on the verge of tears, and I'm trying so hard not to freak out because I know I'm the only one who can negotiate all of this!! I don't want to be a bridezilla and piss everyone off!! Also, the rental place needs at least one person to be there while setting up so its done correctly. That will be impossible if they start set up at 5pm Friday because I need everyone at the Rehearsal dinner! My wedding coordianator for the day need to be with me so she can meet everyone the night before so people know to go to her if there are any issues! What the hell am I going to do!!??
These are all typical wedding logistics, and I assure you things will work out. Why don't you speak with the event coordinator and set up a time to meet casually. You could have a drawing of exactly what you would like done during set up, and ask if there's any way he/she can be there to make sure everything goes ok. That's really part of the event coordinator's job anyway.
Your rental company should understand that there is another event the day before your wedding. If possible, you could ask them to set things up early the morning of your wedding.
Just some thoughts. Keep your head up- it'll all work out!
I do corporate events for a living and we run into this a lot. The rental place can probably work late into Friday night or start early Saturday and be fine. You might have to pay some extra money for overtime though, which is a bummer.
As for coordinating it, introduce your coordinator at the run through and not the rehearsal dinner. If you give her detailed instructions you can leave her there to handle set up. Alternatively, if you really need your coordinator with you, you might want to ask someone that's a friend/family member that isn't coming to the rehearsal dinner to help out by just overseeing the set up.
For the rehearsal dinner, call the restaurant and explain what happened, they likely can give you a slot an hour later because if they know it's a rehearsal dinner, they are probably already planning that your group will occupy the space for the majority of the night anyway. If you want to through them a bone, allow them to do something extra they can charge you for (if you want to spend the money) like have specialty drinks tray passed to your guests when you arrive. This will expedite the ordering process for them and likely not put you behind your original schedule.
Bottom line, don't worry about it. Talk kindly to all of your vendors about the situation and ask what they think they can do. They will help you if you're nice to them! :)
Thanks ladies, I did need to just chill out! You're right about the Rental company, I'm sure they have to deal with this often, I just have to basically wait on my Venue getting back to me on Monday, hopefully we can compremise and work out a time we can sneak in for the rehearsal, that should take no more than an hour! I know flipping out will do me no good, and I keep trying to remind myself that it WILL be a beautiful day! I don't mind paying a little extra to make sure everything runs smoothly, I just want peace of mind right now. For those of you who believe in prayer, please keep my mom in your thoughts, I want her to be healthy and not be in pain, especially for the wedding. What she's dealing with is life-threatening if not treated soon, so we're just waiting for the doctor to schedual the surgery. Thank you so much Bee's!
It will be a beautiful day and I will definitely keep your mother in my thoughts and prayers. Have faith - it will all come together fine. Remeber, no matter what happens, you will be marrying the love of your life in just 28 days! :)
you'll be fine!! :) a lot of times, venues will allow you the run-through as a courtesy, but if they have a paying event, they have to take it. rehearsals just have to work around the events, usually 1 or 2 days prior. 5pm is actually a great time...perhaps you can check with your rehearsal dinner place to see if you can move it to 6:30pm or 7:00pm? and yes, and mentioned above, your rental company may work overtime, but hopefully not! :) some venues don't even let you set up the day prior or give you only 1-2 hours before your event to set up, so you'll be fine and everything will be beautiful!! :) good luck!
Thanks for all the encouraging words gals! I called my day of wedding coordinator and let her know my concerns. She assured me that the Rental Co. should have no issues with accomidating the set up. They have to deal with things all the time right? I basically just have to wait till Monday to talk to the manager at the Vineyard, maybe we can come to some sort of comprimise, maybe we can do a run through with the bridal party at an earlier time, and making sure we don't inturrupt the Porshe group visiting! Dang! It's so crazy how little things creep up on you even when you think you're super organized! A good thing though, my guy and I have had fun finalizing our music list! We were having a tough time picking our first song, we've changed it at least 3 times! We finally found a song that is so us! We didn't want a slow love song, because in my opinion it's way cheesy, and just not our style! We want to put people in the dancing spirit! The song is called "Authentic Love" by Fantan Mojah. We're both into Reggae and the lyrics are perfect! It really made my day! Tomorrow is a new day!!
So, the rental company I'm going through needs to begin set up the day before my wedding, I'm having a tent, tables, lanterns the set up of everything, linens, dishes, chairs, dance floor, everything pretty much through this rental company! I just relized this while I'm sending off the final signed contract, which was never told to me while I was there picking everything out! I just spoke with a guy from the rental and he told me that venues usually have no issues with the starting of the set up the day before. Well of course I want to make sure that its ok with my venue ( a winery in Cali) thinking it shouldn't be a problem because I had called 2 months ago to make sure it would be ok to have a run through the day before for the wedding party. The lady said no problem, they had nothing on the books, we could absolutley bring the bridal party and officiant for a quick run through. After that, we are having our rehearsal dinner at a nearby Inn. So, I called my venue today, to make sure my Rental staff wouldn't be turned away and could begin the tent set up the Friday before! Now my venue said we could'nt begin set up till after 5pm Friday, because they have a Porchse group that Friday! I'm freaking out because I don't know if my Rental Company will be ok with that, and I HAVE to have a run through with my bridal party at my venue, and I was already given the ok! I'm praying the Rental place will work with me, but I'm pissed that no one called from my venue to let me know they had a group in that day! Also, the original event cordinator is no longer at my venue, so when I spoke to them regarding the rehearsal run-down, they were in between hiring a new E.C, which turned out to be one of my old high school buddies. So that was cool, but I had to call her and tell her that someone already gave me the ok for a Friday run down, and theres no way I can do it at 5pm, because our Rehearsal dinner starts at 6pm!! I still have to get ready and it takes about 20 minutes each way to and from the venue site to the rehearsal dinner site!! My wedding is in 28 days, and on top of that my mother is in need of emergency surgery for a ruptured hernia! I don't even know if she'll make it to my bridal shower! I'm on the verge of tears, and I'm trying so hard not to freak out because I know I'm the only one who can negotiate all of this!! I don't want to be a bridezilla and piss everyone off!! Also, the rental place needs at least one person to be there while setting up so its done correctly. That will be impossible if they start set up at 5pm Friday because I need everyone at the Rehearsal dinner! My wedding coordianator for the day need to be with me so she can meet everyone the night before so people know to go to her if there are any issues! What the hell am I going to do!!??
posted by danigirlygirl 50 posts 3 months agoFirst... breathe. Feel better?
These are all typical wedding logistics, and I assure you things will work out. Why don't you speak with the event coordinator and set up a time to meet casually. You could have a drawing of exactly what you would like done during set up, and ask if there's any way he/she can be there to make sure everything goes ok. That's really part of the event coordinator's job anyway.
Your rental company should understand that there is another event the day before your wedding. If possible, you could ask them to set things up early the morning of your wedding.
Just some thoughts. Keep your head up- it'll all work out!
posted by mschampagne 54 posts 3 months agoI do corporate events for a living and we run into this a lot. The rental place can probably work late into Friday night or start early Saturday and be fine. You might have to pay some extra money for overtime though, which is a bummer.
As for coordinating it, introduce your coordinator at the run through and not the rehearsal dinner. If you give her detailed instructions you can leave her there to handle set up. Alternatively, if you really need your coordinator with you, you might want to ask someone that's a friend/family member that isn't coming to the rehearsal dinner to help out by just overseeing the set up.
For the rehearsal dinner, call the restaurant and explain what happened, they likely can give you a slot an hour later because if they know it's a rehearsal dinner, they are probably already planning that your group will occupy the space for the majority of the night anyway. If you want to through them a bone, allow them to do something extra they can charge you for (if you want to spend the money) like have specialty drinks tray passed to your guests when you arrive. This will expedite the ordering process for them and likely not put you behind your original schedule.
Bottom line, don't worry about it. Talk kindly to all of your vendors about the situation and ask what they think they can do. They will help you if you're nice to them! :)
posted by roseskier1 65 posts 3 months agoThanks ladies, I did need to just chill out! You're right about the Rental company, I'm sure they have to deal with this often, I just have to basically wait on my Venue getting back to me on Monday, hopefully we can compremise and work out a time we can sneak in for the rehearsal, that should take no more than an hour! I know flipping out will do me no good, and I keep trying to remind myself that it WILL be a beautiful day! I don't mind paying a little extra to make sure everything runs smoothly, I just want peace of mind right now. For those of you who believe in prayer, please keep my mom in your thoughts, I want her to be healthy and not be in pain, especially for the wedding. What she's dealing with is life-threatening if not treated soon, so we're just waiting for the doctor to schedual the surgery. Thank you so much Bee's!
posted by danigirlygirl 50 posts 3 months agoIt will be a beautiful day and I will definitely keep your mother in my thoughts and prayers. Have faith - it will all come together fine. Remeber, no matter what happens, you will be marrying the love of your life in just 28 days! :)
posted by roseskier1 65 posts 3 months agoyou'll be fine!! :) a lot of times, venues will allow you the run-through as a courtesy, but if they have a paying event, they have to take it. rehearsals just have to work around the events, usually 1 or 2 days prior. 5pm is actually a great time...perhaps you can check with your rehearsal dinner place to see if you can move it to 6:30pm or 7:00pm? and yes, and mentioned above, your rental company may work overtime, but hopefully not! :) some venues don't even let you set up the day prior or give you only 1-2 hours before your event to set up, so you'll be fine and everything will be beautiful!! :) good luck!
posted by bride 168 posts 3 months agoWhy don't you check with the venue and see if you can do your run-through on Thursday? That would solve at least part of your problem.
posted by meganmp1 16 posts 3 months agoThanks for all the encouraging words gals! I called my day of wedding coordinator and let her know my concerns. She assured me that the Rental Co. should have no issues with accomidating the set up. They have to deal with things all the time right? I basically just have to wait till Monday to talk to the manager at the Vineyard, maybe we can come to some sort of comprimise, maybe we can do a run through with the bridal party at an earlier time, and making sure we don't inturrupt the Porshe group visiting! Dang! It's so crazy how little things creep up on you even when you think you're super organized! A good thing though, my guy and I have had fun finalizing our music list! We were having a tough time picking our first song, we've changed it at least 3 times! We finally found a song that is so us! We didn't want a slow love song, because in my opinion it's way cheesy, and just not our style! We want to put people in the dancing spirit! The song is called "Authentic Love" by Fantan Mojah. We're both into Reggae and the lyrics are perfect! It really made my day! Tomorrow is a new day!!
posted by danigirlygirl 50 posts 3 months ago