Post # 1
So we had the long debate about whether or not to hire a videographer and ended up hiring a student from a local University who agreed to shoot the wedding for $250. Not bad considering ours will be the second wedding he has ever shot.
He came recommended by one of his friends, so we decided to book him. He agreed to the $250 plus “travel costs.” He calculated his gas would be about $125 (no problem)- bringing the total to $375. He then decided he wanted to stay in a local hotel the night of the wedding. Again, no problem. I added him to our block for $116 for one night. Now, our total is up to $491..We have almost doubled the original price, but I understand..It’s an out of town wedding.
I was not counting him in our guest count (are you supposed to count vendors??) and if so, that would be $70 more for him to attend. If his girlfriend comes too, whom he has suddenly asked to bring as an “assistant,” that will be $140 more!!!
The guy is an amateur, and I understand that this is probably a GREAT price for a videographer, but we had not intended to pay this much extra for one.
My questions: Yes or no to the girlfriend, and do vendors count in the “guest count”??
Post # 3
vendors generally get a “vendor meal”- ask your caterer/venue what their policy on vendors are.
i personally wouldn’t allow the girlfriend. it seems like she just wants to tag along for the fun of a wedding and a night in a hotel. plus, unless she’s taping too, why does he need an assistant?
Post # 4
@Hope_To_Be_MrsLovebug: Look, if it was me I’d say no. Absolutely not – it seems like taking advantage. I am not about to let my photographer bring a date to my wedding. But I’ll make sure he has a seat and a meal like my other guests, for sure.
Post # 5
Does his girlfriend have experience? Is she actually going to be useful as an assistant? Or does he just want her there as a date? I’d be worried about her distracting him from doing his job properly if she’s just there to keep him company and really doesn’t know the first thing about assisting. I think finding out those things would help me make a decision if I were in your position.
Post # 6
It was very generous of you to pay for his room for the night, it sounds like he just wants a mini vacay with his lady since he’s got a paid gig, free room, free meal, & free gas (and $125 in gas is steep- that’s about what I put in my truck to drive the 12 hrs to LA!). I’d politely decline the girlfriend…..
Post # 7
If she will actually assist, it’s fine. But it seems to me like they just want to take advantage of the free vacation.
Also, we’re counting vendors separately from the guest count. We arranged for separate meals for them as well.
Post # 8
Id pay a vendor price for his meal and say NO to his gf! Gas seems expensive if u are also paying for his hotel too!
Post # 9
I can’t even believe! I think if I got that request I’d laugh hysterically.
And then I’d probably find a videographer local to your wedding location (good thing about amatuers is that they’re everywhere). After your generosity in doubling the total cost to accomodate him, it’s inappropriate and unprofessional of him to ask. Good grief!
Post # 10
Ummm, asking to bring his gf is super unprofessional and would have me rethinking the whole thing. How far away are you that gas is $125? Did you price that yourself? And more importantly, have you gotten a quote from a low-end professional photographer? Because if you are creeping into “could’ve hired a pro” territory…I’d just hire a pro.
Post # 11
Thank you, ladies! I am agreeing with these sentiments. Would it be completely ridiculous/unprofessional to explain to him the cost per head and to tell him that she can come if he reduces his fee by $70 (ie the cost of her plate)?
Not sure if that would help in him actually getting work done, but if it is not costing me anything I guess I don’t care as much….
I like to accommodate people when I can.
Post # 12
- Wedding: September 2013 - Creek club at ion, SC
maybe im just scrooge but it seems like you are being very generous with this guy. My photog charged $160 total to drive from Atlanta to South Carolina, now thats quite a trip. I am not paying for hotel but I am paying for her plate.
Post # 13
NO way to the girlfriend. Honestly, he seems like he is testing how far you are willing to go. Oh, you will pay this? Well, what about this? And how about this?
I have been to weddings, and honestly never seen a photographer or videographer sitting down drinking/talking. So, why would he/she be an addition to the head count? A vendor is there to work. You’re not paying him to come party with a camera on his shoulder. One of your real guests could do that…
Post # 14
My photographer, who has been in the business many years, quoted me 50 cents per kilometer driven for OOT weddings. Nothing about paying for a hotel. She has requested a meal for herself and possibly her assistant.
Post # 15
@Hope_To_Be_MrsLovebug: I’d be more inclined to ask that he cover his hotel expense if the girlfriend comes.
The whole vendor/client relationship shouldn’t include optional accomodation costs anyway. It’s his choice to spend the night, it’s his choice to bring this girl if you allow it, so it’s an expense you shouldn’t feel bad about letting him cover.