(Closed) Ways to cut catering costs?

posted 5 years ago in Food
Post # 3
Member
8464 posts
Bumble Beekeeper
  • Wedding: April 2013

@onourway13:  Maybe ask your caterer for less expensive food options?  Our venue included the china, linens, toast, etc., so I’m not sure how good/bad the pricing is on that.

Post # 4
Member
5894 posts
Bee Keeper
  • Wedding: October 2010

@onourway13:  Ask them how many glasses per bottle they will be serving. With a campange toast you only need a few ounces in the glass. So instead of 5-6 glasses per bottle, you might be able to get more. 

Post # 5
Member
1478 posts
Bumble bee
  • Wedding: September 2013 - Creek club at ion, SC

Instead of a champagne why dont you do ask the bar staff to go around with a  cocktail which you both like or which has some sort of memory for you. That was you wont have to pay for toasting glasses as well. You could even do like an elderflower drink which would fit nicely with your tea theme

 

Post # 7
Member
1026 posts
Bumble bee
  • Wedding: September 2012

You could try a couple of things. 

1) call around and see if there is a cheaper place to rent place settings from, or look into disposable settings.

2) Ask you caterer for a price/bottle instead of price/glass for the champagne toast.  Its pretty standard for them to price wine/champagne like this.  3.75/glass 12-15/bottle.  But if you do the math, you end up getting about 6 glasses/bottle so paying by the glass you end up spending closer to 20-24/bottle.  Also ask if they will bring enough bottles but only charge you for the ones opened.  

3) Pay for some bottles of champagne and some sparkling cider or grape juice (its cheaper then champagne, and there are usually a good number of guests who don’t enjoy champagne and will happily toast with something else.

4) Go back to the caterer with a dollar amount in mind and ask if they can accomodate it.  (EX. After looking at our budget, we have $______ for the reception. That number needs to include our linens, place settings, food, drink and toast.  What kind of services could you offer at that price point?  We’ve loved working with you and really want to use this venue/caterer, but realistically we can’t afford more then this. )

Post # 8
Member
2098 posts
Buzzing bee
  • Wedding: October 2013

– Use sparkling cider/white grape juice for guests, champagne for just you and FI…we considered this.

– Consider not having champagne but a signature drink instead (I loved the elderflower suggestion!!), of which not every person will choose and just toast you with water, tea, etc.

– Consider no champagne at all.

– Cut the lemonade option.

– Do you have to have chair covers? I realized looking at some places that the chairs were totally fine.

– $15.50 a plate sounds great but could you forgo something in the menu? You didn’t list what the menu is so I’m not sure if this is possible.

Post # 10
Member
2098 posts
Buzzing bee
  • Wedding: October 2013

@onourway13:  You definately could.

I was watching Four Weddings on TLC and one bride had meat and mashed potatoes, with a salad beforehand. I didn’t find it odd when I heard of it. Come to think of it, I haven’t heard anyone on that show say they didn’t have enough food. I’ve heard not enough variety or too ethnic/odd and even too much food, but never anything about the amount.

I feel a meat plus a starch would be fine as the salad will be your vegetable and then they have wedding cake.

 

How about asking if they can only charge you on what lemonade is served? Could they do that?

 

We are still heavily considering serving only sparkling cider to toast us. First, we are pretty sure we aren’t providing an open bar as there is one right outside the room we are renting. We also have alcoholics in our family. If they want to purchase their drinks…fine. But we don’t feel totally ok providing it. Lastly, it’s daaaaaayum expensive. if we do any alcohol, it will be our favorite drink, Bloody Mary’s and just for cocktail hour. I have also honestly considered serving Shirley Temple’s or Roy Rogers to toast us because those are my absolute favorite things to drink. Might be fun with our small wedding and its bubbly!

Post # 11
Member
1026 posts
Bumble bee
  • Wedding: September 2012

@onourway13:  Also could you see if the venue would let you provide your own tea/lemonade instead of the caterer?  You could easily for a lemonade/tea/punch set up with some pretty glass containers and make it self serve for a very low price.  

Post # 12
Member
284 posts
Helper bee
  • Wedding: August 2013

I say you and your husband have a champagne toast and just something like “everyone please toast your drink to the bride and groom”. Then they would just raise whatever they had in their cups (I’m also allergic to alcohol so most times Im holding up my coke )

Post # 13
Member
238 posts
Helper bee
  • Wedding: March 2014

I agree that axing the champagne is a definite cost cutter. You do not need to serve everyone a toast for bubbly and then they don’t need to include champagne glasses either.  I work at a banquet hall and our toast only includes the head table.  So it is not out of the ordinary unless it’s customary in your family…

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