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I highly recommend seeing each other before the ceremony. It allows you a private moment together before you marry. It also allows you to get tons of photos out of the way so you can enjoy your party.
There's nothing you can do about the other wedding at the same location at the same time. My philosophy is: at the end of the day, you will still be married, and all your friends and family are there to celebrate with you.
I'd make sure that someone from the church, if they are providing you with a person the day of, is making sure people are attending the correct wedding. If they aren't providing you with a support-person, designate a family member/or friend to direct people to the correct wedding. You could also make a sign with your names directing people the right direction.
I agree...there's nothing I can really do. Yes they are providing a coordinator so that should help. Does my timeline look correct or is it too spread out or long?
Some signs directing guests to the chapel placed in strategic locations should help your guests find the right wedding. I totally feel your pain - the church where I was married was hosting the Houston garden club's annual plant and bulb market the same day as our wedding, and no one let us know when we booked the date. It was a little extra stress, but everything worked out for us, and I'm sure it will for you guys too :)
As for the timeline, IMO 2 hours is kind of a long cocktail hour. It's been my experience at weddings that I've attended that guests get a little antsy around the 75 - 90 minute mark if the bride and groom haven't shown up yet. I think unless there's lots to do at the cocktail hour and/or lots of appetizers and drinks, you may want to consider shortening your cocktail time. Do you plan on taking pictures for those entire 2 hours? Could you move some of the pictures before the ceremony (even if you don't do a first look, you could still do pics of you and the BMs, groom and the GMs separately)?
I think it looks great and you seem to have accounted for everything.
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First things first, I need to vent because my church screwed up and booked 2 weddings on same day and now at the same time. (Bring on the crying..AGAIN). They tell me that we get the chapel and they are getting the "rec" area. However, there will still be confusion between our guests and their's etc because they are having the reception there too! I'm soo sad. Anyway, can someone look at my timeline and tell me what I can do?
3 PM Ceremony
3:40 Ceremony Ends
3:45 Recessional/Receiving line
4:00 Cocktail hour begins/Photos in church (hopefully with the other wedding!)
6:00 Grand entrance to reception (tented, 1 mile away)
6:15 Dinner Served
6:35 Speeches Start
7:00 Dinner cleared/wrapped up
7:10 Cut cake
7:15 cupcakes Served
7:25 B/G Thank you speech
7:30 Start Video
7:45 Bouquet Toss?
8:00 begin to exit cuz we have to drive 2 hours to our beautiful honeymoon suite so we can get on a plane to HI in the early AM.
BTW-we are having yard games and a kinda of chic BBQ reception with no formal dancing because it will be in May, hot here, outside, early enough, and a bunch of fam. We're also thinking of preview b4 ceremony and some pics then and during cocktail hour.
So..what can I do to fix this gigantic mess???