Wedding Day Coordinator- Is it needed?

posted 2 years ago in Logistics
Post # 2
1902 posts
Buzzing bee
  • Wedding: April 2012

I really appreciated having a day of coordinator to ensure that all of my vendors showed, the schedule ran accordingly and that most importantly I was able to enjoy my day with my husband, family and friends.  I think it’s totally worth the money to have it even if you are a good planner.  If anything went wrong that day, I certainly didn’t know about it.  

Post # 3
8388 posts
Bumble Beekeeper
  • Wedding: April 2013

I had a day of coordinator that was free with my venue, but I’m so glad I had one looking back.  She made sure everything was set up, kept my sweet n salty buffet stocked, made sure everyone knew where to go, etc.  It definitely made my wedding day stress free.

Post # 4
137 posts
Blushing bee
  • Wedding: August 2014

My venue didn’t have an in house coordinator, so I hired a DOC. She’s absolutely wonderful to bounce ideas off of an also remind me of things I may have forgotten. Not cheap, but worth my peace of mind. 

Post # 5
1248 posts
Bumble bee

so many people say they were so happy to have one. The cheapest one i found in my area is $900 for the smallest package. I cannot add that to our already growing budget. So i’m enlisting friends, and their parents, to help get things set up

Post # 6
2364 posts
Buzzing bee
  • Wedding: November 2014

MrsMtobe26:  From my POV, working with a  bare bones venue where we have to do everything, YES!  Our DOC come with our caterer – best $500 we’ve ever spent.  I’d pay twice that for the peace of mind! 

Post # 7
361 posts
Helper bee
  • Wedding: December 2013

MrsMtobe26:  Here’s my official dissent: our DOC was a complete IDIOT.  She didn’t know half of what was going on.  Seriously, it was bad.  Luckily, my mother and SIL are more than competent and were able to set up all the flowers, place cards, and other decs with the instructions I had given the DOC!  Also, we got married in the winter in Chicago, and my brother thought to bring salt for the sidewalks.  DOC was terrible — only do it if you’ve interviewed and feel this person is competent.  I would also ask for references from previous brides and check Yelp.

Post # 8
4586 posts
Honey bee
  • Wedding: October 2014

I am debating having one, as they’re not easy to find in my area (not many people do it), and are costly. Our officiant is one, but isn’t able to do it due to other commitments that day besides just our wedding.

I mainly have stress about the timeline of things, and just have to sit down a few nights and really hammer something up.

Post # 9
3246 posts
Sugar bee
  • Wedding: October 2013

Do it! I decided to hire one last minute (like a month before the wedding) and I’m SOOO glad I did! I’m so glad my family and I didn’t have to worry about decorating and organizing the day of. She was awesome and helper organize everyone for pictures, timing of everything, talking to vendors, etC. Easily one of the best decisions I made!! 

Post # 10
3246 posts
Sugar bee
  • Wedding: October 2013

Oh and adding on… Mine was actually a corporate events planner who did wedding DOC as a side gig. I think I paid like $500 for her which is super cheap in my area, so make sure to look on craigslist and other places other than just the major wedding planning places.

Post # 11
687 posts
Busy bee
  • Wedding: August 2014

Our DOC has been absolutely amazing. However, I think she has been going above and beyond what a DOC would normally do (for example, she made a trip to our venue to meet the venue coordinator and somehow convinced her to let us use a much nicer space for our reception at no extra charge!). Initially I just wanted somebody who would take care of all the prep on the day of – arranging favors, setting flowers, etc., but she has been a source of continuous support, help and encouragement over the last couple of months.

So a good DOC is worth their weight in gold!

Post # 13
1473 posts
Bumble bee

I didn’t have a DOC but I considered it a lot. In the end I didn’t go with it and I’m so glad that I didn’t. HOWEVER:

I had no setup to do. The florist handled the setup and takedown of the decor at the church (flowers, pew bows, etc), transported the flower arrangements from the church to the reception venue. 

The reception venue did all the setup of the tables (messed up the table numbers though…) and had everything ready by the time we got there. 

My venues had awesome coordinators. The church had a coordinator who got the flowers/boutenieres to everyone, she organized everyone, made sure things started on time, etc. She was willing to hand out the bubbles and clean up the church after (flower girl’s petals) but I had assumed it was our responsibility so I made other plans for that. 

The reception venue coordinator made sure we cut the cake on time. The rest just kind of flowed together. Catering was done by the venue, knew the time to serve dinner. 

We were on our own for pictures and had to keep watch on the time. 

If you don’t have people looking out for you during the reception, then I would definitely recommend one. But if you think you’ll be in good hands from the venue staff, it’s not necessary!

Post # 14
2894 posts
Sugar bee
  • Wedding: May 2015

MrsMtobe26: Jealous. My DOC is $1k and they don’t really get less expensive than that where I’m getting married. 

Congrats on that decison 🙂

Post # 15
9526 posts
Buzzing Beekeeper
  • Wedding: August 2013

My Day Of Coordinator was worth her weight in gold!!! I, seriously, am so very glad that I hired her. It allowed me to enjoy my own wedding. I was a big-time DIY bride and my wedding was in my dad’s backyard, so we had to do everything from scratch, so I decided early on that I would need help. I interviewed 3 DOCs and, honestly, liked all 3, so it was a matter of picking who had the most experience and had a personailty that meshed well with mine and our wedding.

We emailed throughout planning, had a Skype meeting a few weeks out and then met in person the day before the wedding. On wedding day we did lots of set up, but when it was time to leave to start my hair and makeup, I turned everything over to the DOCs and didn’t worry about anything. They called once for help finding the list of questions for our DOC to use to dismiss tables, but otherwise they pretty much handled everything. It was easy and stress free. I just just did whatever they said to do at whatever time they said. I didn’t even have a watch. It was awesome. 

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