(Closed) Wedding day in NYC same day as marathon. Help!

posted 6 years ago in Logistics
Post # 3
Member
3886 posts
Honey bee
  • Wedding: September 2011

I’d change dates. Your vendors will need to get their own employees to work that day, and I bet their no-show rates are pretty high.

I once had to walk 3 blocks against the flow during the marathon and it took me like 20 minutes.

If you can avoid putting people through that, I would!

Post # 4
Member
2459 posts
Buzzing bee
  • Wedding: November 2010

If you can change the dates I would, just for logistics, hotels etc.

Post # 5
Member
2086 posts
Buzzing bee
  • Wedding: June 2012 - Pippin Hill Farm & Vineyards

I would move it. Having lived a block off the Boston Marathon route for years, I can tell you that it won’t be easy moving around many hours after the elite runners go by. Theres a reason most offices were closed on Marathon Monday.

Also consider that hotels might bump up their prices for that day. I stinks, but it happens.

Post # 6
Member
161 posts
Blushing bee
  • Wedding: May 2012

I would totally change it if you have the opportunity… the marathon makes things CRAZY.  Sorry, honey!  

Post # 7
Member
51 posts
Worker bee
  • Wedding: October 2012

Considering you’re five months out, my guess is there’s a lot you can’t change. If this is true, then I would get on the phone NOW with each and every one of your vendors who needs to be there that day and make sure that you work out an individual plan (and backup plan!) on how and when they are doing everything.

When you send out your invitations to, I would have an enclosure letting your guests know about the marathon, because it will definitely impact their travel. If you hadn’t booked a hotel block, I would try to do so ASAP and make sure that your guests are all aware of it likewise ASAP, because a lot of runners will be in town and that will complicate things.

You’re right in that it should be quiet by 5 PM– I haven’t run the marathon but I live nearby Long Island City, in Astoria, and IIRC, stuff is quieter in Queens around 1 or 2 PM.

Good luck!

Post # 8
Member
51 posts
Worker bee
  • Wedding: October 2012

I would also probably chew out the Foundry for not telling you that you were booking on marathon Sunday, ha.

Post # 9
Member
1595 posts
Bumble bee
  • Wedding: May 2013

TBH NYC has ALOT of stuff going on all the time (we are used to handling this kind of stuff), while the marathon might be of concern due to street blockages and transportation to/from NYC it will not much affect people who are going to be working on your wedding day. By the time your event is supposed to happen the marathon will be old news. My ONLY concern would be traveling the day of but even at that time your guests may be going against traffic. I would speak to the venue about it and hear what they have to say.

Post # 10
Member
3583 posts
Sugar bee
  • Wedding: August 2012

@seabeeny:  THIS.  They know all of the important dates and there is a reason it was free so soon from when you called.  Shame on them.

My friend did NY last year and I wouldn’t try to compete with it.  It’s just too much hoopla/stress/unknowns.

Post # 11
Member
172 posts
Blushing bee
  • Wedding: September 2012

Do you have many guests flying in? Needing hotel rooms for multiple nights? Hotels will be harder to find/more expensive and the airport may also be more chaotic. We just flew into a wedding in Philly during a large global diabetes conference and the airport was a disaster. If you can avoid such a major clash, I would suggest switching the date for your sake as well as the guests. 

Post # 12
Member
981 posts
Busy bee
  • Wedding: June 2012

I live on First Ave, right by the 59th street bridge so the marathon runs past my apartment every year. Things are definitely back to normal by 5pm – several hours earlier than that, actually. I think the bridge reopens to traffic by 3pm. So long as your vendors are aware and can plan their routes accordingly and have parking available at the Foundry, I don’t think it would interfere with your wedding. Not sure about how hotels are affected though. 

Post # 13
Member
1595 posts
Bumble bee
  • Wedding: May 2013

@KitKatNYC:  yep! Just another reason NYC is the best 🙂 We get things done fast around here!

Post # 14
Member
2335 posts
Buzzing bee
  • Wedding: November 2012

Change the date.  Even if things are cleaned up by 3pm, like KitKatNYC said, how do you expect your guests to arrive in town before the wedding?  Or vendors to set up?  Hoping everyone will start arriving at 3pm is way too close for a 5pm wedding.

In a similiar situation- my wedding is in Richmond, VA.  There are big Nascar races in April every year and I originally wanted to go with a late-April wedding.  I aborted that plan as soon as I found out it was race weekend.  Hotels & caterers are booked years in advance for this event and all them recommend not getting married during that time.  It sounds like your venue took advantage of you not knowing about the marathon, and for the sake of your guests & your sanity, you should change the date.

Post # 15
Member
168 posts
Blushing bee
  • Wedding: January 2013 - Atrium at the Curtis Center

I would move the date.  I had to leave Brooklyn on marathon day, and it was around 5pm, the traffic was INSANE.  It took me about an hour just to get across the bridge.  Plus I think at this point, finding a hotel room would be very difficult for any OOT guests. 

Post # 16
Member
2192 posts
Buzzing bee
  • Wedding: May 2012

You will be fine!!  My friend got married the day before the Chicago Marathon(one of the biggest in the world) and I was running in it.  I told her I was worried about traffic, hotels, etc but there were no issues.  The marathon will definitely be cleaned up by 5pm if not earlier.  In Chicago the course actually closes 5 miles after the first runner crosses it.  So if at mile 5 the first runner crosses at 7:30am than that section of the course closes at 12:30pm.  Any runners still going have to move onto the sidewalk.  

Hope that helps!  Your five months out so no need to add stress to your day!  Enjoy and get excited that maybe you could get a picture in your dress with runners streaming around you!

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