Wedding Day Itinerary??

posted 6 years ago in Logistics
Member
384 posts
Helper bee

i’d suggest hiring a day of coordnator – less stress on you

Member
1263 posts
Bumble bee

Here are a few examples of timelines:

http://wiki.weddingbee.com/Wedding_day_timeline

I also recommend starting with your ceremony time and everything that is included in your contracts to get a skeleton of your timeline. You can also ask your vendors what they recommend because they will know how much time things will take.

Don’t forget to include when things should be finished by, when vendors should arrive and depart and when the venue is open and closed.

Member
1315 posts
Bumble bee

we’re having our bm lunch at 11, starting hair/makeup/nails at 12:30, leaving at 2:30 to go to the b&b with my mom and sister to get dressed, bms are meeting me at the b&b when they’re done at the salon, FI meeting me at the b&b at 4 for pics, whole bridal party is meeting at the b&b at 4:30 for pics, driving to the venue at 5, having a brief meeting with the officiant and families from 5:15-5:45, ceremony at 6.

hope that helps!

Member
88 posts
Worker bee

I agree with the earlier posters- start with the ceremony start time and work backwards.  Most likely, your photographer will want all formal pictures to be over at least 30 min prior to the ceremony (when guests will start arriving)- you’ll want to ask the photographer how long they will need for each set of pictures.  You also will need to account for driving form the salon–B&B–Ceremony location.  Also, if you and all your bridesmaids are getting hair/make up done, you will need longer for that. 

My basic time line is (mostly centered on the photography):

9:30 am: bridesmaids/bride arrive at hair salon

1:30 leave hair salon, arrive back at hotel

2:00 florist arrives to set up

2:15 photog arrives for girls "getting ready pictures"

3:00 photog arrives at ceremony location to take boys getting ready pictures and formals

3:30 caterer arrives to set up rentals

4:00 bride and bridesmaids arrive for formal pictures at ceremony location

4:30 bride/groom photos done…phographer takes candids/detail shots (plus a cushion for any pictures that took longer than we thought)

5:30 ceremony starts

5:45 cocktail hour

6:30 we are announced/first dance/dinner

7:30-9:30 open dancing

9:30 cake

9:45 garter/bouqet toss

10:00 we leave!

 

Hope this helps!!

Member
2683 posts
Sugar bee

Depending on what you are dropping off at the reception site, see if you can’t haul it there the day before.  Our very nice event coordinator has a spot for us to store boxes of favors and such, and in fact will have his staff put everything out when they set up the tables as long as we explain to him in advance what we want.

Member
357 posts
Helper bee

These are very interesting. Does anybody have any more?

Member
405 posts
Helper bee

I broke down my itinerary by event…and asked my vendors (hair/makeup, officiant, caterer) how long they thought they would need.  So based on their responses I created the timeline below:

*note I had 2 hair and makeup person for myself and 4 BM’s.  I strongly suggest that if you have more than 2 people in your bridal party to get another hair and makeup person otherwise it will take a very long time.

-8:30am-1pm  Bridal Party and Bride Hair/Makeup

-11am Flowers arrive

-12:30pm Photographers/Videographer arrives (we booked them for 10 hours)

-1pm-1:30pm Groom picks up bride from room (I’m Asian so there were "games" involved here

-1:30pm-2pm Pictures with Bridal Party

-2:30pm-3:30pm Lunch for Bridal Party

-2pm-3pm Bride and Groom Portraits

-3:30pm-4pm Bridal Party set up for Tea Ceremony

-3pm-4pm Parents/immediate family arrive for pictures with Bride/Groom in wedding dress

4pm-4:30pm Lunch for Bride/Groom and Vendors

4:30pm-4:45pm Change into Qipao for tea ceremony (I had rented out two rooms in the hotel next to venue so there would be limited traveling for the guests coming to the tea ceremony)

5pm-6:15pm Tea ceremony for both sides of family (I rented out a separate conference room in the hotel for this)

6:15pm-6:45pm Change at venue into wedding dress; meet pastor to sign papers and prepare for ceremony

7pm-7:30pm Western Ceremony

7:30pm-8:30pm Cocktail Hour (we chose to mingle with our guests here and took informal pictures.  We decided we did not want to take any more portraits after the western ceremony so we too would be able to enjoy the party)

-8:45pm-9pm Introductions of Head Tables, Bridal Party and First Dance

-9pm-9:15pm Toasts

-9:15pm-9:30pm Cake Cutting

-9:30pm-10pm Games to torture newlyweds

-9:50pm Main Entrees are served

-10pm-10:15pm Change into Qipao for table toasts (again, I’m Asian so this was a must for my parents)

-10:15pm-10:30pm Table toasts with parents 

-10:30pm-10:45pm Presentation bouquet with Dance Off (in lieu of the traditional flower/garter toss we decided to have a dance off for all couples whether married or in a relationship since most of our guests were either married or in a commited relationship.  We had our MC invite them to the dancefloor and ask those who have been together X number of years to sit down…until only one couple remained and they got the bouquet.)

-10:45pm Photographers leave (I was lucky they stayed until the end of my timeline for them even though it was 15 mins over when they should have left.  They did not charge me OT, so I completely lucked out!)

-10:45pm-12:30am PARTY!!!!!

I guess the bottom line is you have to expect things will go wrong so some cushioning in the timeline is def recommended.  We lucked out and everything went smoothly because my maitre d and bridal assistant were awesome and made sure everything on the timeline happened as I wanted it.  Even though there was another 200 person wedding going on in another room, they were able to make sure my guests were served their food in the timeline that I had given them which I thought was above and beyond what any bride and groom could ask for.  So bottom line, enjoy your day and don’t let the little things like " being on time" bother you because at the end of the day, you only get to experience this once! 

Member
357 posts
Helper bee

Ok, here is my early rough timeline:

7:00 Tee time for the men. Photographer will show up towards the end

9:00 – Salon for hair and makeup for me and 1 BM and flowergirl (the rest will be getting their hair done somewhere else. Photographer will arrive while we are here (we have 2 photographers)

11:00 Men must be finished golfing and heading back to hotel room to get ready

 11:15 – Babysitter shows up and takes 3 year old FG for ride in car to put her to sleep

12:00 All bridesmaids meet at my house. Hopefully the flowers will be here by now (need to check with florist)

1:00 Wake up baby (takes time when its a 3 year old and you don’t want her to be cranky and she is my daughter so I have to take time out to do it myself)

1:15 Groom arrives at house to take pictures with bride

2:00 We all leave house for cememony

2:30 ceremony

3:15 Ceremony is over, do greeting line

3:30 Photos in church with bridal party +

4:00 Appitizers and drinks start at reception hall.

4:00 Photos with bride and groom

5:00 Bride and groom are introduced at reception

5:00 – 7:00 food is served at stations, drinks never stop!!!

5:30-7:00 or  greet everyone at tables, Toasts, first dance, fathers dance, Cake cutting, dollar dance, garter/ bouquet throw

8:00-9:00 Dancing!!! 

Wow, we need more hours in a day!!!!

Member
331 posts
Helper bee

I would start by talking with your photographer. I had no idea what time pictures would start, and by extension, couldn’t schedule my hair/makeup until I knew that. Our timeline looks something like this:

10 am – Hair for bride, 1 BM, and MOG

12 pm – Make-up/lunch for Bride, 2 BMs, MOB, and MOG

2 pm – Groom pictures with GMs and Grooms’ family

3 pm – Bride pictures with BMs and Brides’ family

4 pm – Bride and Groom pictures

4:30 pm – go to church

5 pm – waiting period

5:30 pm – ceremony starts

6:30 pm – post-ceremony pictures

7 pm – Leave ceremony location for reception

7:15 pm – enter reception hall, have first dance followed by dinner, toasts, etc.

8 pm – Father/daughter dance, Mother/son dance

8:15 pm – cut cake

8:30 pm – cut a rug

10:30/11 (unsure) – grand exit

It is also worth mentioning that our pictures will be taken very close to wear I am getting dressed. Our reception site and ceremony are less than a mile away from each other. Depending on distance, you might need to factor in travel time.

Member
138 posts
Blushing bee

I have postponed the ceremony start time by 15 minutes as from our experience people are still arriving. I have decided to do the cake cutting fairly early that way the reception site can cut the cake without any hurry and serve it when it’s time do be served. We have been to a few weddings where people started to leave by the time the couple was cutting the cake. They did not want to wait until the cake was being cut (which does take some time) and so the couples were left with a lot of cake wasted. 

08:30    GIRLS GETTING READY
11:00    BRIDE AND GROOM GETTING READY
12:00    PHOTOGRAPHER ARRIVES GET-READY PART
01:00    GROOMSMEN GETTING READY
01:30    FLORIST ARRIVES FOR SET-UP
01:30    QUICK LUNCH AND LEAVING FOR PICS
01:30    PARENTS AND SISTER GETTING READY
02:00    NATALIE TO ARRIVE FOR OVERVIEW (DOC)
02:30-03:45 PICTURE TIME
03:30    MUSICIANS ARRIVE AND SET-UP
03:45    GREETING PEOPLE AND GETTING READY FOR CEREMONY
04:15    CEREMONY STARTS
04:30    DJ ARRIVES – SET-UP
04:45    CEREMONY ENDS; COCKTAIL HOUR STARTS
04:45-05:45    COCKTAIL HOUR / PICTURE TIME
05:45-06:00    RECEPTION ANNOUNCMENT; GUESTS ARE SEATED
06:00    DJ TO ANNOUNCE BRIDAL PARTY AND COUPLE
06:15    MOH TOAST AND THEN MOM SPEECH THANK YOU’S
06:30    SALAD SERVING
06:45    FIRST DANCE ANNOUNCEMENT
06:50    CAKE CUTTING
07:00    ENTREE IS SERVED; COUPLE TO VISIT TABLES
07:45    TRADITIONAL DANCE
08:00    PAE BAEK
08:15    CAKE SERVING
08:30    GAME
08:45-10:00 BOUQUET AND GARTER TOSS, DANCING, MINGLE

Member
357 posts
Helper bee

Camille- I was thinking last night about delaying the ceremony 15 minutes like you said because at first I thought it was a very good idea.

 But then I remembered being at a wedding where I was on time.  i.e. 10 minutes early.  I sat in that pew for 25 minutes! Not fun.  We kept looking at our watch wondering what was holding them up.  And that wedding, like my wedding was Catholic.  So we were in that church for 1 1/2 hours. Too long!  (BTW, I have a quick priest, my wedding will be about 45 minutes)

Just a thought.

Member
126 posts
Blushing bee

May I suggest that when you put together a timeline, that you include the contact name and number for each thing (i.e. 10 am- FLORIST ARRIVES: Bill Smith, (222) 333-4444.  That way, if you have a coordinator or anyone else helping to keep you on schedule, if a vendor doesn’t show up on time, they’ll know immediately who to call.

Member
7 posts
Newbee

All of these ideas are great, but since we are getting married in a Catholic Church, our ceremony has to start at 2:00 and we have to be out by 3:45, but our reception doesn’t start until 6:00.  My fear is not enough time in the morning, then too much time in between (although we do need a little travel time in between locations).  We have unlimited time with our photographer, so any thoughts?

You must be logged in to reply to this topic.

Related Topics:

plus size bride recap

Find Amazing Vendors