Post # 1
so we are getting married in a historic mansion that had 45 rooms on site… this is awesome and what we really wanted but we have like 175 guests! basically I was hoping to ask some of my friends and younger cousins to double up in the 2 double bed rooms (and leave the king beds to my aunts/uncles) – we are still going to have some overflow (mainly my parents friends) at another hotel that is 1.25 m away.
is it wrong to “assign” rooms? (like specifically tell john and mike they are assigned to share room #112) or is it better to just “go with the flow” and who ever books gets a room and if not they just have to figure it out at the other hotel? would you send your friends a note letting them know the situation/ asking if they were ok with it?
I know that its kinda of rude/tacky but I just want the most people possible to be onsite because the best part of this venue is their is no curfew and I want all my friends on site to part all night with me….
Post # 3
- Wedding: May 2013 - Walt Disney World
I think you’re going to give yourself a headache if you try to assign rooms to your guests. They are all adults and should be able to book on their own. You can let them know that there are only 45 rooms in the hotel so they can get a jump on booking early. If you provide a room block at a nearby hotel, you should be fine.
Post # 5
Are they paying for the rooms themselves? If I’m paying for a room, I want to be able to have some privacy. If a family member or friend and I agree beforehand to split a room and share, I think that should be up to us to decide.
Post # 6
Definitely don’t assign rooms. Even though I understand your reasoning, I think it’s too controlling. They are adults and can find their own hotel accomdations. Sometimes I don’t mind sharing a room and sometimes I want to spend some “alone time” with my H. Just let your guests know you have 45 rooms at the mansion and let them work it out. Odds are your single friends will try and share rooms anyway.
Post # 7
That sounds like more trouble than it’s worth. And your adult guests can figure this stuff out on their own and choose accommodations they’re comfortable with.
I get your reasoning though… I have over a year until my wedding and I’ve caught myself thinking about driving arrangements and who would take the limo and how they’d get home… It’s crazy to try to control adults like that I tell myself!
Post # 8
I’d tell my friends / cousins “There are a limited number of rooms on site – you may want to consider sharing a room. Book early if you want to celebrate with us late into the night!” Send an email or let them know by word of mouth.
Don’t assign rooms though – I’d find that rude! Plus you never know who wants to share with who.
Post # 9
I have a similar issue. I just made sure that my bridal party and grandparents got rooms at our inn (there were only 25 rooms). The rest is a free for all and I provided info for nearby hotels, as well as taxi number since we’re having open bar. So far no complaints but we’ll see when the wedding actually happens!
Post # 10
I agree with @strawbabies: Unless you’re paying for the accommodations, you cannot have any say whatsoever in who rooms with whom in which room. Guests would have access to any availble rooms on a first-come, first served basis.
Post # 11
well some of the rooms are definitely assigned (ie parents/ family) – I guess it does kinda suck but my cousin also did it at his wedding and while I was annoyed before hand it did work out onsite and was way more fun being there then stuck at some holiday inn miles away (similar situation – on site accomidations at a horse farm thing)
I guess I felt like if I made suggestions the people could always opt out and just book at the off site hotel (I already have it all typed up bc the owner suggested it as they usually have the bride assign rooms)
ughh this gives me venue regret — I love the place for so many reasons but why can’t they just have like 100 rooms onsite, seating for 200 for dinner and allow a bonfire! (deposit is in and there is no changing it so not an option)
Post # 12
I am here to tell you my experince as we had the same issues and I DID assign people to specific rooms. YES it was a pain in the butt, and the hotel was constantly hearing from me BUT it was definitly something I had to do. I have attended a wedding where they never took ownership of room addignments and a family of 4 got stuck in a 1 king bed room with NO place else to go.
Since we were using a small mountain hotel (54 rooms) that had alot of defferent room types and no left over rooms I was left no choice but to assign rooms and it actually was a suggestion of the hotel manager. What I did was get a copy of the hotel layout and then created a spreadsheet with room number, description of the room type (double, king, etc.) and price. I chatted to family and friends to get their requests and assigned confirmed families first (as there were only a few rooms with 2 beds), then special needs (grandparents in wheelchair room), small babies and older guests on the quiet side of the hotel. Lastly, we placed rowdy friends closer to reception room. Any last minute rsvp’s were stuck with a double bed room. I kept my master list and updated it as the RSVP’s came in. I forwarded the list to the hotel and emailed any changes to them. They held the room on our credit card and then got the guests card upon check in.
It was a pain in the butt but I know if I left it to the hotel reservations department it would have been a disaster. Since we only invited close friends and family everyone was very understanding (had the option of not staying at the hotel), and nobody complained about their room assignment. In the end I am glad I stuck to it as most people got what they wanted. 🙂
Post # 13
I think it sounds like a lot of trouble and I don’t know what I want to pay for a hotel room then have to double up with a cousin if I didn’t feel like it. I think it’s great suggestion to them, and definitely encourage your younger cousins and friends to do it so they can stay on site to party.