Post # 1
I was hoping I could get some advice on whether it’s better to book a place where you just pay for the venue, and then have to handle all the rest of the “stuff” yourself, or to book something more all inclusive.
My FI and I are looking at places in Virginia – mostly estates, inns or vineyards. Most places seem to range btween $5-7,000 for the venue. Some include a tent with that, and some don’t. Then there is another place we adore, which is closer to $15,000 in price. Included in that is all accessories we could think of, plus four rooms of lodging for two nights, and full access to the inn for the weekend. No catering inculded there.
Right now, I’m trying to figure out price-wise if the difference in costs would be made up for, but I’m having trouble figuring out exactly what all the add-on’s would be – I know tent, tables/chairs for some venues, maybe audio equipment, day-of-coordinator, etc? There are probably a million things I’m not thinking of – but do you think that the cost of all the “extras” will add up to the extra $7,000 or so in price difference? And if not, what do you think the price difference would be (so I can figure out if it’s also worth all the extra time and energy).
I appreciate any advice you could give. Thanks!
Post # 3
Hi there and welcome to the Bee! 🙂
$15k seems a bit steep if they’re not including any catering. You might have to price it out and compare. Are they including things like:
Assistance with setup/takedown
Tent/chair rentals and set up fee
On-site wedding planner/Day-of coordinator
Cake cutting fees
Tips for servers
Ready rooms for bridal party
Welcome gift delivery fee to guest rooms (if it is a DW)
We had our wedding at a 4-5 star resort in the Cascade Mountains (Washington). They provided everything on that list except for flowers, centrepieces, chair covers, and specialized uplighting for about $2.5k. All catering, lodging and spa services (hair and make up) were separate.
We ended up paying about 20k to the lodge for everything, including 12 nights of lodging, reception catering for 90 incl. open bar, rehearsal dinner for 35, hair and makeup for 8 people, all incidentals (breakfast, lunch etc) for 4 days, and a dessert evening for about 40 people the night after the wedding.
Post # 4
@saphron234: we went the venue only route – the provide tables and nothing else (well, they provide chairs but they’re covered in paint splatter so i’m not counting them).
The rental fee for the ceremony space and the reception space is $2100.
On top of that we’re paying apx $5500 in rentals
glassware, dishes, cutlery, serving dishes, linens, chairs,
Food is another $6000 (apx – for soft bar, 3 course meal, hors d’ourves and late night snack(
Staffing is another $5500
Those are all for 100 people – we’re in a location out of the standard bubble for deliveries so we’re paying some travel fees and we’re in an expensive part of the country so things are pricey here (sounds like they are where you are too).
Post # 5
@Summer_Rose: Thanks for the welcome! Actually they’re included a lot, here is the total list below. Do you think that might warrant the difference? Still feels steep to me, but if bibbleskip is paying an extra $5500 in rentals, in an area that seems to be less expensive than this area, then I am thinking it may be warranted. As for the $2500, that seems absolutely amazing. Kind of makes me think I’m missing something, but in all of my research in the Virginia area, I haven’t found even one venue that comes close to that pricing. I should note we are going to have roughly 200 guests, so it’s a rather large wedding. I hope I’m not looking in the all the wrong places! So list here:
- Exclusive use of the entire property (15 acres) for the weekend from 2:00 P.M. on Friday to 12:00 P.M. on Sunday.
- Parking for cars the day of the wedding.
- Outdoor electrical and water hook-ups.
- Day of coordination with onsite caterer, flower designer, DJ and/or band, transportation company & photographer to ensure arrival times and set up is as contracted.
- Caterer tent equipped with perimeter lighting, water hookup and prep tables.
- Recycling removal from the reception (All food waste from events held on Inn at Westwood Farm will be composted on-site).
- Trash is to be removed from the property by caterer at the end of the evening reception.
- Reception tent (size to be determined by number of guests).
- Center & side pole covers, and sidewalls (depending on time of year).
- Interior perimeter lighting.
- Parquet dance floor (size to be determined).
- Round or rectangular guest dining tables.
- All table linens.
- Buffet tables, bars, dessert, gift & escort card tables.
- Café tables for cocktail hour.
- White wood chairs w/padded seats for dining.
- Natural wood chairs for ceremony.
- Sound system that can be used w/MP3 player.
- Portable restroom facilities with sinks.
- Lawn games such as, croquet, badminton, bocce and corn hole are all available for use during your cocktail and reception.
@bibbleskip: Also thank you for the breakdown, that’s helpful!
Post # 6
- Wedding: April 2013 - Rhode Island
We wanted a venue that was venue-only because we had already found a caterer that we LOVED. It also ended up being cheaper than most of the all-inclusive venues we looked at. The caterer included linens, plates, glasses, silverware, and the cake. The venue included tables and chairs. So, we didn’t have to use a separate rental company for anything.
Post # 7
All inclusive for an award winning venues for weddings and receptions special event.
Post # 8
We went for an all inclusive package to take away the stress of sourcing everything ourselves & we’re got someone co-ordinating the day & tidying up when it’s all over.
Post # 9
Sorry for the late reply! I think if the other venues are going to charge for all those things separately from the facility fee, then there may not be that huge a difference in cost, but even so, I don’t know if it will come up to 8-10k. However, like other people have mentioned, the convenience of having it all handled through one coordinator is definitely worth something too. If you can, get estimates and price out the major items at one or two venue-only locations. The venues should be able to provide you with a quote including all fees and give you estimates on other rentals that they do not provide in-house. There’s no harm in asking for the quote, and you’re not obliged to sign with them after you get one. All the best! 🙂
Post # 10
@Summer_Rose: Thanks so much for your help! Will do that!