Post # 1
Many of our guests will be coming from out-of-town and we are planning on handing out welcome baskets to those staying at the hotels where rooms have been blocked. But with all the HomeAways and Groupons, not all guests will be staying at the hotels, but are still staying in the nearby area. Is it appropriate to provide guests not staying at the hotels with welcome gifts as well? Obviously, it would be logistically more difficult to distribute the items, but we would still like to show our appreciation in some way. Any alternative ideas to welcome baskets for these guests? Thanks for the help!
Post # 2
Crotchetybride: I would just do them for guests booking where you have a block. It’s very nice of you to think of doing it for everyone but that would be SOOOOOOOO hard!!! Especially for something that is already just a nice extra, not anything you’re obligated or even expected to do. You do not need that kind of stress the day before your wedding. You went to the trouble of blocking rooms. If some people choose not to book there that’s perfectly fine and you shouldn’t be upset with them. And if those people don’t get welcome baskets, that’s perfectly fine and they shouldn’t be upset with you.
Post # 3
Welcome baskets are nice for the out of town guests. It is feasible to get then to those in the room blocks, but it would be more difficult to reach the others. You could have a part of the RSVP that asks where they are staying and try to contact those individual hotels to have the baskets ready for them, but it might end up being a lot of extra work for you, and you never know how reliable the hotel will be. I don’t think you will be faulted if you don’t have welcome baskets for the people not in the room blocks.
Having area info available on the wedding website will be helpful even for those not in the room blocks. If you know ahead of time what other hotels are popular with your guests, you could even tailor your area information to those locations on the website, or even email them personally about the info on the area around their chosen hotel.