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i wrote everyone's name (or couple) on a flash card so i could move them around! it took just a few minutes to scribble the names down (and i had 150 guests!). i thought that made it a lot easier to see visually
We used scraps of paper with people's names on them and moved them around on the table, like a big puzzle. It was actually kind of fun, despite what I had heard about it being almost as bad as working on the guest list.
Maybe powerpoint?
I was going to use what I do for my classroom. Post-its. Then you can rearrange as much as you want in the formation of the tables you are using. (You could also do the same thing with re-positional glue, comes in stick form)
I just started dinking around on Excel. I made little columns for all the tables and then went down my guest list and started placing people around. It was a lot easier than I thought (I'm not one for charts and stickies - too much extra paper flying around).
I did it in excel. I had a couple rows of the guest list names. Then I did different colors for different tables and added people into those boxes and moved them around.
I used the seating chart on Martha Stewart weddings and it was awesome! You can import your entire guest list, change the size of the room, select the size and shape of the tables and drag and drop guests onto each table (and move tables around). It was BEYOND easy, especially since there are always last minute changes. Just go to www.marthastewartweddings.com and it will be under Planning and Tools.
Cool. I'm a tech dum dum though =)
I saw an idea online involving round paper plates and post it notes ... I forget where!
I need to actually visualize it.
WEDDINGWIRE.COM!!
They have a great tool for this, as long as you enter in your guestlist. It's click and drag - saved my sanity. :)
We used color coded post-it notes. Pink=female, blue=male, orange=unassigned seat on a poster board showing 14 tables. It worked out great for us (very visual!) with 140 guests and we were able to show our mothers and grandmothers and have their input. I recommend you use the 3 x 3 size and cut in half, each side having an adhesive top.
I'm not doing a seating chart but if I were I'd make a list in Excel with Table 1 and then the names, Table 2 and then the names.
If I needed a visual then after I made my list in Excel then I would just make a drawing in pencil and right in the names and re-arrange when needed.
I had circles cut out in paper and everyone's name on a little slip and put them at the circles as if they were tables. Once I had everyone where I liked, I numbered the tables wrote the amount of people on them and glued everyone down.
i used excel - columns for each table. i also numbered the people per table on far left - that way i could balance tables that had too few people on it / make sure they didn't get too cramped
@barbarita that is my plan as well...
I am a organizing freak so I have lots of different sizes and colors of post its and I just plan to use those and little flags to make it...im excited I think it will be sorta fun ;)
foam board, markers, post its and pins! make little flags and sit them around different tables (that you drew with a marker). It gives it a 3d element. You could also use little army men, too. That makes it hilarious!
Paper plates as the tables, and post-it flags to jot down your guests' names. You can rearrange them over and over again if need be. Good luck!! :)
I'm using www.weddingmapper.com - their tools are AMAZING! But I've been using them since the start, so that's where I'm tracking my rsvps, etc. too. Might be a little more labor intensive if you're only doing it for seating.
What about magnets with their names? You know, I'm sure you have a magnetic wall in your house, haha... At my old job we had to do stuff like seating charts (breaking people into teams) ALL THE TIME, and we had a biiiig white board and these magnets that you could slip paper into. I spent hours and hours and hours cutting names out and putting them into magnet. But it was suppppper convenient.
I would say a MS program, like powerpoint or excel, that would be my best bet. But I have always relied on computers to do my work for me, haha, lol.
i saw in a book that they recommended taking paper plates and sticking post it notes all around them to represent the guests at each table. Then you can lay all the plates out, and move the post-its around until you get a set-up that you like.
I used Excel, it was really easy to move everyone around and easy to send to the parents for approval.
Ask your venue if they have a seating chart. Mine did and made it easy. I had my Mom and MIL come over and help me. We all had a notebook. I told MIL to do hers, Mom and I did ours! We wined and dined and had a great time. It was fairly easy and alot of fun!
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I am starting the seating chart. I want to do something where I can see it in front of me and rearrange it as I go instead of in a notebook.
What is the best way to do this?