What Questions to Ask Reception Site?

posted 3 years ago in Reception
Post # 3
Member
975 posts
Busy bee
  • Wedding: September 2014 - Banff, Alberta

@ebarnes0: 

Have you figured out drinks yet? We are having an afternoon wedding and our venue is letting us buy wine bottles from them, have a juice and pop buffet and they will serve mimosas and wine spritzers at no extra charge!

Are you doing passed hor deurves, buffet or sit down meal? 

Is there an extra fee for dancing? DJ’s are allowed?

Is cutlery, linens included?

Do they have vendors they recommend?

Hmmm all I can think of at the moment. 

Post # 4
Member
582 posts
Busy bee
  • Wedding: May 2015

@ebarnes0:  if you PM me your e-mail I can send you the excel spreadsheet I created with all of the questions I asked.

Post # 5
Member
2264 posts
Buzzing bee
  • Wedding: June 2015

Are you having a cake? If so, is there a cake cutting fee?

Are taxes included? If not, what is the tax percentage? (Sometimes there are city taxes!)

Are there any other hidden fees you might not be aware of?

Is there a discounted rate for children and vendors?

 

Aside from what’s been already mentioned, those a few off the top of my head.

Post # 6
Member
2134 posts
Buzzing bee
  • Wedding: June 2015

@ebarnes0:  I was JUST about to post this exact thread myself, so thanks for doing it for me! 

Thanks to the rest of the Bees for some great questions.

Post # 7
Member
2134 posts
Buzzing bee
  • Wedding: June 2015

@MissMay3003:  Would you mind sending me the spreadsheet as well? I can PM you my email address!

Post # 11
Member
595 posts
Busy bee
  • Wedding: September 2014

@MissMay3003:  Would you be willing to send me that?! That sounds wonderful! As long as it is not too much of a hassle.

Post # 12
Member
679 posts
Busy bee
  • Wedding: August 2014

We had a similar-sounding venue (restaurant with waterfront patio in Miami) and we almost had some last-minute drama when they told us our DJ couldn’t set up on the patio due to the weather. Just make sure you will be OK even in the event of REALLY bad weather (October shouldn’t be too bad but it’s iffy in Miami at least).

Another thing we didn’t realize was that we were “supposed” to tip our venue an additional amount over what was quoted on our contract for exceptional service (I forgot what the % was though). I might ask the venue for guidance on that.

We also had to negotiate a little with the restaurant to get the “flow” of events that we wanted (i.e. at the bar for cocktail hour until a certain time, into the dining room for dinner at a certain time, out to the patio for dancing at a certain time…) so make sure you have a timeline of when and where all the important stuff is going to go down!

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