Post # 1
Hi bees! Happy Friday!
We have decided on a reception site for our brunch reception and dancing (a restaurant with a huge patio on the Tampa Bay). It was, quite literally, the only option we found that we even somewhat liked. I’m very happy with it!
I’m wondering what questions you all think are important to ask at this stage (our wedding is in October). We already have a menu set and food things and price worked out.
I’m wondering if there’s anything important to find out otherwise. Some things I’ve thought of:
– what table sizes/situations are options? two long parallel tables? multiple smaller tables?
– any decoration restrictions? no lit candles/sand/etc?
These sorts of things. Any input is appreciated!
Post # 3
- Wedding: September 2014 - Banff, Alberta
Have you figured out drinks yet? We are having an afternoon wedding and our venue is letting us buy wine bottles from them, have a juice and pop buffet and they will serve mimosas and wine spritzers at no extra charge!
Are you doing passed hor deurves, buffet or sit down meal?
Is there an extra fee for dancing? DJ’s are allowed?
Is cutlery, linens included?
Do they have vendors they recommend?
Hmmm all I can think of at the moment.
Post # 4
@ebarnes0: if you PM me your e-mail I can send you the excel spreadsheet I created with all of the questions I asked.
Post # 5
Are you having a cake? If so, is there a cake cutting fee?
Are taxes included? If not, what is the tax percentage? (Sometimes there are city taxes!)
Are there any other hidden fees you might not be aware of?
Is there a discounted rate for children and vendors?
Aside from what’s been already mentioned, those a few off the top of my head.
Post # 6
@ebarnes0: I was JUST about to post this exact thread myself, so thanks for doing it for me!
Thanks to the rest of the Bees for some great questions.
Post # 7
@MissMay3003: Would you mind sending me the spreadsheet as well? I can PM you my email address!
Post # 8
@Pixienickie: Yes on drinks, we are paying on consumption for drinks and they are giving us a reduced cost for those. It’s so small it makes sense to do it this way, and 1/3 of the guests won’t be drinking at all. It’s a brunch buffet, and linens and cutlery and all that is included! No extra fee for dancing, we just have to provide the speakers. We have a section of the patio for that.
@MissMay3003: Will do! Much appreciated.
@crackktheskyy: No cake, we’re doing cupcakes. Tax is on the contract we have. No children, and the only vendor is just our photographer who is also a friend…she’s not getting anything less than any other guest 🙂
Post # 9
(I am providing the answers in case any bees can dig even deeper into them to uncover questions that I wouldn’t catch!)
Post # 11
@MissMay3003: Would you be willing to send me that?! That sounds wonderful! As long as it is not too much of a hassle.
Post # 12
We had a similar-sounding venue (restaurant with waterfront patio in Miami) and we almost had some last-minute drama when they told us our DJ couldn’t set up on the patio due to the weather. Just make sure you will be OK even in the event of REALLY bad weather (October shouldn’t be too bad but it’s iffy in Miami at least).
Another thing we didn’t realize was that we were “supposed” to tip our venue an additional amount over what was quoted on our contract for exceptional service (I forgot what the % was though). I might ask the venue for guidance on that.
We also had to negotiate a little with the restaurant to get the “flow” of events that we wanted (i.e. at the bar for cocktail hour until a certain time, into the dining room for dinner at a certain time, out to the patio for dancing at a certain time…) so make sure you have a timeline of when and where all the important stuff is going to go down!