Post # 1
We are buying out a restaurant for our reception; they don’t normally do a booking agreement, so they don’t have a standard one. Anything else you can add to the list of what we should put in the contract?
- Date of booking
- Time of access for set up/storage
- Minimum spend (clearly spelled out that there’s no fee just for booking)
- Amount of deposit — (remaining balance being X)
- Cancellation policy/terms
- Maybe dress code for service staff?
- Any items (e.g. bottles of sparkling wine) brought in specifically for the event should be counted against the minimum spend.
Anything we should add?
Post # 3
-Are you hiring a DJ or band? There might need to be something about equipment/set-up for them.
-Do you know who’s responsible for clean-up?
-Do you have to pay for any unopened bottles of the wine that they’re bringing in just for you? Will you be ordering from their regular menu, or are they allowed to change their prices for the night? Are they including service charges in what they’re charging you?
-Will you be setting everything up yourselves, or will there be deliveries (and thus someone is needed to accept the deliveries)?
These may not apply to you, but this is what I thought of off the top of my head.
Post # 4
Also how long you are allowed to stay. But I thought @LadyStitcher had awesome ideas.
Post # 5
@LadyStitcher: Really great suggestions. Thanks!
Post # 6
Are any rentals required or do they have the amounts of everything you need – tables/chairs/linens/place settings?
Some of this can be worked out later on but it’s helpful to have the timeline in writing, day of contacts listed for all vendors (whoever is coordinating at the restaurant, DJ, photographer, etc), if you are bringing in a cake from somewhere else, that should be included as well.
Check if gratuity is included or not for servers/bartenders.
Post # 7
Yeah music is a big one. Lots of places have rules about indoor/outdoor music, volume, hours..