(Closed) What "stuff" am I going to need for the ceremony and reception?

posted 6 years ago in Decor
Post # 3
119 posts
Blushing bee
  • Wedding: September 2012

i am commenting so i can keep track of your responses because i am in the same boat. as we get closer i am finding all these little details that i did not know i needed…      sorry for the weird typing, my phone is not letting me capitilize or use punctuatuion keys lol

Post # 4
979 posts
Busy bee
  • Wedding: June 2013

bumping so I come back later and see some responses! 

Post # 5
671 posts
Busy bee
  • Wedding: October 2012

Possibly lighting depending on time of day?

Post # 6
2009 posts
Buzzing bee
  • Wedding: November 1999

Marking my place.

Post # 7
338 posts
Helper bee
  • Wedding: October 2012

This is a good thread. 




Cake cutting set

Cake stand

Champagne flutes

Decor for tables/room

Decor for guestbook table, escort card table, cake table

escort card stuff




Post # 9
2693 posts
Sugar bee
  • Wedding: November 2012

I know what you mean.  Everytime I think of something I have to write it down.  It seems like there are a million small things to get.  I just got my cake serving set (just need to personalize them).  I still need ‘flutes’ but waiting to buy these as I am just getting 2 for me and fi to personalize. 

I still need:

Candy bar containers (and signs for the candy)

I figured out decor for the guest book, card box, and escort card table.

Cake table will be sharing space with the candy bar (I think).

escort cards (i need to stick them in candy but not sure how to do the actual cards).

And a million other things. *sigh*


Post # 10
367 posts
Helper bee
  • Wedding: April 2014

im still trying to get this list for myself, but i will let you in on my secret, buy your stuff, especially personalized, from Oriental Trading online. Personalized flutes, $20. Personalized cutting and serving set, $20. Its awesome

Post # 11
1217 posts
Bumble bee
  • Wedding: November 2012

Don’t stress, there’s nothing you REALLY need other than your Fiance and an officiant. So if some stuff doesn’t get done it’s not the end of the world!!!

If it helps, here are some of the details that I’ve been working on with my family for our wedding in November:

-Guestbook (we’re using vintage postcards and having guests write a note and drop them into an old suitcase). We’re renting a table for the guestbook.

-I made a small sign (in a frame) explaining the guestbook.

-Pens for the guestbook

-A card box, with a sign for “Cards,” and maybe another sign for “Gifts” to put on the same table as the card box. We’re renting a table for this. The card box itself is a funny old box I bought at a thrift store that matches our vintage theme.

-Bunting signs/banners for the tables: one for the cake table that says “Sweet Nothings”; one for the guest book table says “Sign In”; one for the escort card table says “Find Your Seat”

-Framed menu for the bar (we are serving beer, wine, and 3 mixed drinks). Our venue is BYOB so we have to bring all bar supplies (ice, cups, mixers, napkins, etc.). I bought striped straws and will display them in a jar (old spaghetti jar that I decorated with some ribbon lol).

-We’re using small glass bottles of Coke for escort cards – wrote guests’ names on small paper tags and tied around the bottles. Our waiters will carry these around for awhile during cocktail hour, after that they’ll set them down on a table.

-Table numbers, since we’re doing assigned seating. Each table number is a small framed picture of a famous scientist.

-Toasting flutes someone gave us as an engagement present

-Cake stand. Bought an old vintage-y glass one at a thrift store, not sure if it’s big enough. 

-Candles, since we’re having an outdoor wedding and it’ll get dark during dinner. I made sure to buy ones with a burn time >4 hours.

-Framed pictures of family weddings (our parents’ weddings, grandparents’ weddings, my FBIL’s wedding, etc.) which will be on the guestbook table.

-I made small “Mr” and “Mrs” signs for our seats at the reception.

-We’re having an outdoor wedding and it could get chilly at night so we’re going to put some fleece throws in a basket and display it somewhere near the dinner tables. I made a small sign for this saying “cold hands warm hearts: feel free to take a wrap”

-We made small favors by filling glass test tubes with loose-leaf tea. Gotta remember to bring the box of these on the wedding day. one will (hopefully) go at each place setting. I’m not sure as many people would take them if they were on a separate table – some people might not notice them that way.

-We ordered sparklers (1 for every guest) from sparklersrus.com. I am looking for a galvanized bucket to display them in, and I will buy a couple boxes of matches. Need to figure out which table to display these on at the end of the night. I will make a small sign which says what time to light up the sparklers.

-We’re making small bags of things to entertain the kids – coloring books, crayons, play doh. One bag for each kid. Probably having a kids’ table so we’ll just display them on the table so the kids can find them.

-We are having our guests toss lavender at us as we walk down the aisle as newlyweds. Ordered a bunch of lavender buds from saveoncrafts, and I stuffed them in small muslin bags I bought off eBay. I also stamped on the words “Throw me” so it’s clear they’re not sachets haha. We’ll transport them to the venue in a cardboard box and leave one on each guest’s seat.

-We’re decorating the aisle with rose petals. I ordered freeze-dried roses petals online and will ask my day-of coordinator to scatter them the morning of the wedding.

-Flower girl basket. Nothing fancy, just a plain white one from Michaels.

-Decorations… we’re going to make some kind of bunting to hang between the trees at our outdoor venue.

Things we’re skipping:

-Cake cutting set. We will just grab the one that matches our regular silverware at home and put it in the carload of wedding stuff.

-Menus. We’re using a chalkboard sign. I still need to write on the chalkboard.

-Programs. Same thing, using a chalkboard instead of printing out papers.

-Ring bearer pillow. We’re tying our rings around a Bible with some twine and lace. Gotta remember to pack that!


If you want ideas for signs, I’ve been pinning a LOT:



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