What to include in a DW invite?

posted 3 years ago in Destination Weddings
Post # 3
3389 posts
Sugar bee
  • Wedding: June 2013

@Lily_of_the_valley:  6 mos is plenty of time! I sent mine out in April and my wedding was in June.  We included an enclosure card with timeline/event schedule etc. We included attire recommendations also. We got married on the beach so we said “resort attire and flip flops encouraged”. 

Post # 4
785 posts
Busy bee
  • Wedding: March 2015

hmm. Obviously i’m not a guest at your wedding, but I definetly would not be able to attend with 6 mos notice.. I’m having a DW as well and I plan to send out my “save the week” ASAP and my invitation at a minimum 1 year before. I really want the people invited to come, as we are only inviting close friends and family, and if I got an invitation right now for a wedding in 6 months I know i wouldn’t be able to afford it!

As for the invitation, I’m just going to put the wedding date, our resort, our travel agent info and I still plan to put the ceremony location and reception location.. As we are travelling off the resort to a really awesome location for the ceremony, I would love for my guest to look into it!

However when everyone gets to the resort, I’m going to have a welcome party and give everyone a (printed on nice paper) timeline for the day to know what time to catch the shuttle, what time the ceremony will start, what time the shuttle will be leaving the ceremony location, and cocktail hour time & location, reception time and location (location within the resort), and bonfire on the beach time and location.

Sorry for writing a novel lol

Post # 5
7286 posts
Busy Beekeeper

We sent an STD at the 12 month mark which had our website address on it and we put a whole mess of information on the website. Everything from accommodation reccomendations, to things to do in the area, where to eat and a list of all the events we were hosting. We also listed a few things that we had planned and indicated that if anyone wanted to join in they should contact us. We also put information about visa requirements etc.

Can you direct them to your website and include more information there? I think too much information is better than not enough.

We then sent our invites at the 12 week mark with an RSVP at 8 weeks. We figured by then everyone would know whether they were able to make it or not.

Post # 6
1076 posts
Bumble bee
  • Wedding: August 2014

We’re doing our Save the Dates at the 9 month mark and then invitations at the 3 month mark.

Based on what I’ve read about DW weddings, people will probably lose the invites if they have it for too long, but it’s good to have at a minimum, 3 months to give the guests a chance to purchase flights and hotel reservations.


What you have sounds good, though! I am just doing the invite, and RSVP card and an info card to the website where they can get all the information they need.


Good luck!

Post # 7
217 posts
Helper bee
  • Wedding: March 2014

I kept my DW invites fairly simple too. My designer recommended just the invitation, response card, and a wedding website insert. We put all the travel an hotel info on the wedding website. 

Post # 8
5248 posts
Bee Keeper
  • Wedding: April 2013

@Lily_of_the_valley:  We did our invites a bit different in that we sent out the save the dates and hotel booking info the people 11 months before the wedding. We gave a deadline as to when people could let us know they were coming and book and then we sent invites to the confirmed guests with the wedding day info and website so they could view the interrary of the wedding and read info about us and the bridal party

Post # 9
1769 posts
Buzzing bee
  • Wedding: July 2014

I second the PP who said to suggest attire or at least let them know the average high/low for the area at that time. Depending on your location, ppl really might not know how to pack and, oddly, some ppl will just guess and get it wrong.

if you’re doing online rsvp and having a lot of info on your website (I am too), ppl will be way more likely to look at your website and to rsvp there sooner if you send them an email with a link to it.  and a bunch of ppl will still not look at it, so it’d be good to send them a printed insert with the travel & accommodations info.  one very small thing- maybe don’t say say “For your convenience” about the online rsvp, because really, that’s for our convenience and a lot of guests prefer paper rsvps and, if you say that, you might get some backlash. 

if ppl need to use your travel agent or book by a certain date, I’d recommend that on the insert. or if they need to make sure to use one airport, I’d say that. it sounds strange, but ppl make weird assumptions all the time (like that any airport on an extremely large island will do, then they have no clue how to get across the island or how much time it’ll take).

Post # 10
1769 posts
Buzzing bee
  • Wedding: July 2014

@Lily_of_the_valley:  oh and 6 months is enough time as long as the guests already knew about the location/date for a few months before then.

Post # 11
3047 posts
Sugar bee
  • Wedding: August 2013

We had a DW as well, but we kept the invitation fairly simple. A pocket fold:

The invitation itself:

And the insert:

I think most guests were fine with just this information, the younger guests being the only ones I really think had to pay any real attention to the website (because they weren’t local + they all attended pre-wedding activities that were announced there). I wanted to keep it as simple as I could as DH and I are notoriously bad when it comes to keeping track of things and we were absolutely panic struck attending a wedding last summer where there was no website and the location was only provided on a small map that went missing the day of (we found it and got there in time, but it was CLOSE). 

Post # 12
5160 posts
Bee Keeper
  • Wedding: April 2013

@Lily_of_the_valley:  I had a DW and instead of sending a lot of inserts/info with the invite, I did it all on a wedding website, and refered to the website in the invite and on the STD.  I included pages that had the following info:

 – Travel info (including travel agent contact info, deals, etc)

 – The destination (lots of info about what to expect at teh resort and also explained the all inclusive concept)’ 

 – Tips for your trip

  – the Events

Plus personal stuff, a link for RSVP, etc.  

If you’d like to see my website PM (I don’t share things that personal on the baords).

Post # 13
789 posts
Busy bee
  • Wedding: October 2013

I did inserts for the closest airports within 8 hours, memphis is 8 hours away and I know some people would think of going there when going to tennessee. Otherwise I had all of the hotel info on my insert and then another one with surrounding cities, how far away and fun things to do there. I knew most people would turn it into a vacation because they’d never been to tennessee before. 

Leave a comment

Sent weekly. You may unsubscribe at any time.

Find Amazing Vendors