Post # 1
Sooo. We aren’t getting married until June of next year. We’d planned to send the save the dates in October, and then the invitations in March. The invitations were going to have hotel information in them. Well…my friend was looking for a hotel because she has a dog, and found that a lot of the bed and breakfasts in the area are already booked. The hotels in the area will not let us block off rooms for a wedding if we don’t have a wedding event at their hotel. My parents said they heard the hotels are always full.
I was thinking of sending an email to everyone who is invited to say, “Official save the dates and invitations will follow, but please find a hotel room now!!!!” Not in those words, but basically. I am worried I will invite people and they will want to come, but there won’t be anywhere for them to stay.
So. Would you send an email nowish to let people know about reservations? Could it serve as a save the date?
Post # 3
- Wedding: March 2012 - Pelican Grand Beach Resort
Why don’t you just send your save the dates now? It’s totally normal to send them anytime 1 year our of later once the date and location are fixed.
Post # 4
@mrsSonthebeach: We haven’t decided what they’ll look like yet…and we both hate rushing. The other thing is that everyone who’s invited already knows they’re invited, and when the wedding is.
Post # 5
We are having a pretty low-key wedding overall and we did this for the same reason. We decided on a 3 month engagement so we wanted to give people as much time as possible. We didn’t have time for save the dates (le sigh) but I think people appreciate as much info/warning as they can get.
Post # 6
I think you guys should start working on the Save-The-Date Cards early. I’d feel a lot more comfortable booking a hotel room if I had an STD (giggle) rather than just an email. Good luck! I had a pretty good experience with Vistaprint being easy to use, inexpensive, and quick.
Post # 7
Ugh, my fiance is not going to like this. My dad made up a mock coaster for us to use as a save the date, though, so maybe we’re further along in the process than I thought.
@Juliepants: Ew, booking a hotel room with an STD. lol.
Post # 8
I have a few guests who will need hotel rooms and I didn’t really see the point of spending money to send Save-The-Date Cards. (To me, it seems like sending two invitations.) So I contacted all the out of town people well ahead of sending out invitations to let them know the date and the location and assist them in booking their rooms and transportation. It seems to have worked out just fine and no one has complained about not getting a STD in addition to their invitation.
Post # 9
To be honest, unless the Save-The-Date Cards look really gross (trying not to snigger), I don’t think it matters how much effort you put into designing them. It sounds as though you need to let people know as soon as possible, and no one is going to judge you on your Save-The-Date Cards.
If you absolutely cannot send out a less-than-perfect STD, then I think you should email everyone that you’re planning on inviting to let them know. It sounds like things are kinda urgent, so don’t delay simply because the STD doesn’t look quite right!
Post # 10
@Edelweiss: Maybe that is what we’ll do. About 80% of our guests will be from out of town, so it’s important that they find places to stay! Also, none of my family/friends will care if they get an email rather than a card or whatever. I don’t know about his family…
Post # 12
Tell them sooner than later. Start getting those Save-The-Date Cards out!
Post # 13
The email you’re talking about is pretty much a save the date. I would just get going on them right away. Plus, your wedding is in June… the start of prime vacation season. You want to give people notice that they are busy that weekend attending your wedding 🙂
Post # 14
I voted for the email. Honestly, I don’t think a traditional STD is going to communicate to people that they need to make hotel reservations almost a year in advance. We sent out Save-The-Date Cards at 8 months, an email with our wedding website and hotel block information at 5 months, invitations at 3 months, and have received 50 acceptances, but exactly 1 hotel room has been reserved. You need to be very clear that reservations need to be made immediately and include a few suggestions. Is there really no way to reserve a block of rooms?
Post # 15
I would do Save-The-Date Cards early. No need to wait until October.
Do you have any big chain hotels around you? I’ve never heard hotels not letting you block rooms unless the event was there…