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I gave it to all members in the bridal party, the venue, photographer and DJ. I dont think the florist or bakery would need it, as long as they know what time to come set everything up.
As a photographer, I love it when we get the timeline! That way, we know exactly how long we have to do formals, and if we can really take our time with fun bride and groom portraits or not. Plus, it takes the guesswork out of being in the right place at the right time for important reception moments. It's especially helpful if you have any little things that are out of the ordinary.
I made a super detailed timeline for myself, a less detailed timeline for vendors, and a basic timeline for family members (no bridal party here :). The vendors timeline had a list of when things should happen like pictures, cocktail hour, first course served, toasts, etc... I gave that to my DJ, photographer, and caterer. The basic timeline I gave my family had the whole day broken down into 5 or 6 events (i.e. pictures before the ceremony, ceremony starts, ceremony ends, reception starts, dinner begins, etc...). Hope this helps!
I agree, the majority of the vendors do not need a timeline, but some like venue, photographer, dj do.
Thank you all, the advice is so helpful! I decided to go with very basic for the florist and even more more basic for the bakery. Still working on the timeline for the family, wedding party and few vendors (DJ, String Quartet, Photographer).
I also appreciate that basics are the best way to go, no need to over detail things to death. Thank you all again and if anyone has more advice I welcome it!
My wedding was in a tent in our back field with separate catering and bar vendors. We gave our timeline to the caterer, bartender, dj, photographer, bus driver (shuttle for guests to and from reception), and wedding party. We gave a more extensive timeline (we had several events over the course of the weekend) to our immediate family and wedding party.
The vendors were especially pleased to receive the timeline; our DJ was very good about keeping us to it! In particular, the bartenders needed it to know when the cocktail hour was up and when they needed to have the champagne toast ready.
Most definitely provide the timeline to your photographer. They will be there alongside of you through everything.
having been a family member at multiple weddings, I say, please have a basic one for the close family members!
The top ones are your reception entertainment, photog, videog, and venue. For them, be sure to put when the first dance, cake cutting, toasts, other dances, etc. will be. For the other vendors (ones who just need to know when to set up and break down), just those times are the most necessary. If you have flowers involved in your bakery items (such as toppers for cakes/cupcakes), it is helpful for the two to know when the other will be arriving. Vendors are used to getting all types of information and know how to weed out the parts pertaining to them, so it would not be overkill to send everyone the entire timeline, rather than spending time making several different ones.
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Hello Hive,
I need some advice, I am just about finished with my wedding day timeline (thank you all who have posted yours in the past!) and I know that my family and wedding party need a copy but what about vendors?
I have a florist, cupcake person, DJ and String Quartet. I feel like giving them all of that information is a bit much if they have already been to the venue (don't need directions). I am checking to see what other people have done or are planning to do and who really needs what information?
Thank you all so much!