(Closed) Who should get a copy of the wedding day timeline?

posted 9 years ago in Logistics
Post # 3
Member
2682 posts
Sugar bee

I gave it to all members in the bridal party, the venue, photographer and DJ.  I dont think the florist or bakery would need it, as long as they know what time to come set everything up.

Post # 4
Member
167 posts
Blushing bee
  • Wedding: April 2008

As a photographer, I love it when we get the timeline! That way, we know exactly how long we have to do formals, and if we can really take our time with fun bride and groom portraits or not. Plus, it takes the guesswork out of being in the right place at the right time for important reception moments. It’s especially helpful if you have any little things that are out of the ordinary.

Post # 5
Member
6010 posts
Bee Keeper
  • Wedding: May 2009

I made a super detailed timeline for myself, a less detailed timeline for vendors, and a basic timeline for family members (no bridal party here  :).  The vendors timeline had a list of when things should happen like pictures, cocktail hour, first course served, toasts, etc…  I gave that to my DJ, photographer, and caterer.  The basic timeline I gave my family had the whole day broken down into 5 or 6 events (i.e. pictures before the ceremony,  ceremony starts, ceremony ends, reception starts, dinner begins, etc…).  Hope this helps!

Post # 6
Member
1514 posts
Bumble bee
  • Wedding: August 2009

I agree, the majority of the vendors do not need a timeline, but some like venue, photographer, dj do.

Post # 8
Member
174 posts
Blushing bee
  • Wedding: July 2009

My wedding was in a tent in our back field with separate catering and bar vendors. We gave our timeline to the caterer, bartender, dj, photographer, bus driver (shuttle for guests to and from reception), and wedding party. We gave a more extensive timeline (we had several events over the course of the weekend) to our immediate family and wedding party.

The vendors were especially pleased to receive the timeline; our DJ was very good about keeping us to it! In particular, the bartenders needed it to know when the cocktail hour was up and when they needed to have the champagne toast ready.

Post # 9
Member
235 posts
Helper bee

Don’t forget to give one to your Emcee, if you’re having one! 

Post # 10
Member
6 posts
Newbee

Most definitely provide the timeline to your photographer.  They will be there alongside of you through everything.  

Post # 11
Member
444 posts
Helper bee
  • Wedding: May 2010

having been a family member at multiple weddings, I say, please have a basic one for the close family members! 

Post # 12
Member
332 posts
Helper bee
  • Wedding: May 2009

The top ones are your reception entertainment, photog, videog, and venue. For them, be sure to put when the first dance, cake cutting, toasts, other dances, etc. will be. For the other vendors (ones who just need to know when to set up and break down), just those times are the most necessary. If you have flowers involved in your bakery items (such as toppers for cakes/cupcakes), it is helpful for the two to know when the other will be arriving. Vendors are used to getting all types of information and know how to weed out the parts pertaining to them, so it would not be overkill to send everyone the entire timeline, rather than spending time making several different ones.

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