Post # 1
I am having a simple, afternoon wedding. I invited 200 people, ordered 200 cupcakes and have a groom’s cake to serve 150, and ordered some simple food (cheese and crackers, fruit tray, pinwheel tray, sushi) for 130-150 for people to eat while we take some quick pictures. I assumed we would have 100-120 guests show, as many are out of town. My venue called again today for a final count. Out of 100 invites sent, only 40 invites have RSVP’ed.
The lady sounded concerned that I didn’t know how many people would be coming. She told me I should call around to get RSVPs. As it isn’t a buffet or plated affair, I don’t really see the point. Why is she so concerned about how many people will be there? They have seating set up for 200, and 300 can fit in the building per fire code.
Because so many people live out of town + the wedding being on a Sunday, we never expected more than 125 to show (most of FI’s family lives in Wisconsin and will be unable to attend). Of the 40 invites sent, 31 are yes and 9 are no. So, that puts it at about 80-100 coming. Of course, it is at 1 pm in the afternoon, so not everyone will partake in the light appetizers.
Post # 3
Because it will look awkward to be at a wedding set up for 200 people if half the seats are empty. Also they are presumably charging you for food per head. They just want to make sure you have enough food and don’t have to waste food or money.
Post # 4
@louisianablue: I’m not doing the food through them. Well, duh, I totally didn’t think of room set up. And this is why I am not good at being a bride! Haha–thanks. 🙂
Post # 5
Well, I know why many venues do it (especially if they are charging per person). But yeah, in your case, it might just be about the set up.
Not sure when I have to give final count to my venue. But I am not sure how they’re going to check how many kids are there under 5 since they don’t pay or they just take my word for it? Plus, if the people don’t show, I don’t want to pay since I am just renting the space from them per person, not the food or anything else.
Post # 6
Oops, well, now I know why they want a final count. My venue WILL need a final count after all, because I need to let hem know how many tables and chairs I need. That would determine the final price as well (but still unsure about how they decided how many of those seats are going to kids under 5).