(Closed) Worried about my extremely tight timeline!

posted 6 years ago in Logistics
Post # 3
Member
1361 posts
Bumble bee
  • Wedding: September 2012

I actually don’t think it’s that bad.  People can still eat while you and your dad are singing.  You could also have people get their food before the speeches so they can eat while they’re happening.  You could also cut out the bouquet toss.

Post # 4
Member
635 posts
Busy bee
  • Wedding: October 2012

I’d either cut out at least one of the songs your dad is singing, or have him (or you & him) sing it when the dance floor is open to all guests. You don’t have a lot of time for guests to dance, so this would open up the floor a bit earlier. I’d be bored as a guest to just sit there watching someone sing. 

Post # 5
Member
1406 posts
Bumble bee
  • Wedding: November 2011

I have a couple of questions before I can answer. 

How many people are being invited to the wedding? 

How many in your bridal party?

How long is the actual ceremony?  I know mine was no more than 15 minutes.

Post # 7
Member
11354 posts
Sugar Beekeeper
  • Wedding: May 2009

I had a tight timeline, too.  

All I want to say is, if, at any point, you find that you are running behind (which we did, by a mile!) try your very best to do two things: 1) EXPERIENCE THE MOMENT (because I did not, and I subsequently spent a long time grieving. I feel as though I missed most of my own reception, because, in essence, I did) and 2) make sure that you do whatever is MOST important to you, and do not allow the lesser details to eat up all of your time (because I did.) I hope you have an amazing and wonderful wedding! P.S. I had my dad sing to me, too, right before the Father-Daughter dance! πŸ™‚

Post # 9
Member
1026 posts
Bumble bee
  • Wedding: September 2012

Its doable but it is tight especially if anything runs less then perfectly.  Maybe this would help- Since its a buffet what about letting guests start getting plates while you are finishing up pictures with family?  Have your caterer set aside a plate for you and FI so you don’t miss any of your favorites.  You finish pictures and come in the reception area.  Once you get in, go ahead and do your cake cutting. Everyone is seated and watching you anyway so its a great time to do it.  Then you sit down and eat, as the guests finish up their meals.  Meanwhile the caterer cuts and hands out the rest of the cake.  From there move onto the songs and your dances.  And then your bouquet toss, and send off. 

Also check with the venue- when they say you have it until 1:30- do they consider this guests must be gone by 1:30 or everything must be gone by 1:30.  It would suck to get a bill for running late if the venue is assuming your vendors will be gone at 1:30.  For us if we run late we have to pay extra and this includes if it takes to long for the vendors to get their stuff put up.  

Post # 12
Member
3472 posts
Sugar bee
  • Wedding: July 2012 - The Gables Inn, Santa Rosa, CA

The biggest time crunch I see is getting everyone through the buffet– people tend to take a long time for this, but if you talk to the caterer they can open lines on both sides of the table, etc. to help expidite this process. Other than that– I think you’ll be fine. 

Post # 13
Member
135 posts
Blushing bee
  • Wedding: June 2012

My timeline is very similar, I have my venue from 12:00 PM to 5:00 PM! For almost the exact same reasons as you had. I just went to my cousin’s wedding this past weekend where it was the very traditional late evening 5-hour reception in a hotel ballroom kinda thing, and now I’m starting to get worried the guests won’t like the lovely sunshiney afternoony wedding I’ve planned…but I’ve decided to heck with it, I know it will be lovely, if they still want to go to a club that night, they can!

 

If it makes you feel any better, my venue has these timelines down to a science, and all their weddings go off without a hitch. My venue’s planner set my timeline (which is similar to yours) and she knows what she’s doing! If you’re curious, here’s what mine is:

11:45 Amenities
12:00 Chapel/ Ballroom Access
12:00 Bridal Party Arrives
12:30 Guests Arrive in Chapel
1:00 Ceremony Begins
1:30 Guests Enter Ballroom
1:30 Hors d’Oeuvres/ Bar Service
2:20 Bride and Groom Enter Ballroom (BP Through BR Doors)
2:25 First Dance
2:30 Food Service Begins
3:30 Food Service Ends
3:35 Cake Cutting
3:40 Champagne Toast
3:45 Father/ Daughter, Mother/ Son
4:15 Bouquet and Garter Toss
4:30 Bar Closes
4:50 Bride and Groom Depart
5:00 Event Ends

 

 

Post # 14
Member
11354 posts
Sugar Beekeeper
  • Wedding: May 2009

@stellaleanna:  I literally ended up doing the bouquet toss outside at the end of the night, as we made our way to the limo.  There was no other time. 

I had the same venue for my ceremony and reception, too, and, although it was so convenient in many ways, it also created timeline issues for us as well. My biggest regret was that the limitations of our venue space and timeline did not really allow for us to have a receiving line, and the timeframe for our reception and pics resulted in us never getting to go around and greet our guests. I could not believe how fast everything but our hour-plus-long ceremony went, and my overwhelming thought all the way to the hotel and throughout our Caribbean honeymoon was, “I can’t believe it’s over! We didn’t get to talk to our guests!! WHO has a WEDDING and doesn’t even GREET their guests?!?!?!?”

Oh, and, because my plan to take most of our pics prior to the ceremony was totally thrown off by very heavy traffic and other delays, we were taking pics during the reception, which technically ended (most people left) while we were outside finishing family pics. So, since we were still taking formal pics at that hour, I never ended up taking off my veil.  I had not. one. single. solitary. pic. of myself without my veil.  So, when I wasn’t distraught about not greeting people, I was crying about that!  Thank God it’s three years later, and I can almost laugh about it now! πŸ™‚ 

Post # 15
Member
1406 posts
Bumble bee
  • Wedding: November 2011

Yeah I’d mention it and also find out how long the whole “walking down the aisle” will take for the bridal party.  It looks a little tight for me but if it’s only a 15 minute ceremony and you’re doing some of the pics early, it will give a little bit of room regarding time. 

I’d rather have extra time at the beginning of the day to carry over to the end instead of having to cut anything out b/c you ran out of time….if that makes sense.

Just talked to DH about it, he said 90 people going through a buffet line might take up the whole alloted time for eating.  Plus it might take 10 minutes to cut the cake up and people would be getting up to get it during the singing portion.  That was his perspective….always thinking about food!

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