- 8 years ago
- Wedding: June 2010
So, for those who don’t know, we’re having an outdoor brunch reception, and then we’re hosting an adults-only after party. We rented the upstairs of a restaurant with a large adjoining patio for drinks, snacks and dancing for the after party.
The after party venue holds 80 at max. We’re allowed to spill out to the patio, but they really don’t want us to go over 80 people, because if it is raining and everyone stays inside, we’ll be breaking fire codes. However, since we reserved the place, our guest list grew by probably 100 people (including children). We didn’t think it was a big deal, as our original thought was that only close friends and family would come to the after party. We figured extended family and friends wouldn’t want to stay an extra night in a hotel and have to have a babysitter.
Well, most of our RSVPs have yet to come in, but already we have been very surprised by people who have checked “yes” under “Evening Celebration” (our phrase for the after party). I kind of got crazy about it and did an estimate based on who has accepted, and we will be lucky if we get under 100. That’s 20 over the fire code limit.
I emailed the venue’s coordinator and she did not seem happy at all. I asked if there was any way we could tent the patio in case of rain and put the bar out there to get guests to spread out to the patio more and not pack into the room. She said that was fine but that if it is pouring rain, the tent won’t make much of a difference as we are not allowed to put side walls on it since the patio is elevated. In June, I don’t anticipate a downpour, so I feel like that is a good solution, but she said she was “just very concerned about having room for food, bar, and dancing”.
Of course, when I told my mom and FI about this exchange, they thought I was crazy for talking to her about this when our RSVPs aren’t all in. Both of them seem convinced that we could be at 80 people. Uhm, we invited 270 adults to both the wedding and after party! Sure, plenty of people won’t come, but the way I look at is – if we have a 75% acceptance rate for the wedding and reception, that’s 200 right there. If just HALF of those people come to the after party, that’s 100 people! And I honestly think it is more likely that more than half will come than less than half.
So, am I freaking out prematurely? What do we do if we have over 100 people at our small after party venue? We can’t move the dancing onto the patio because of noise codes. My biggest concern is that people will be packed in like sardines and there won’t be any room to dance. 🙁