(Closed) Yosemite Wedding, inform guests of booking dates?

posted 7 years ago in Destination Weddings
  • poll: what is the best way to tell guests that they need to book accomidations 4 months in advance?
    tell each person individually : (6 votes)
    30 %
    include info on the website : (7 votes)
    35 %
    send the wedding invite early (4-5 months rather than 8 weeks) : (5 votes)
    25 %
    other : (2 votes)
    10 %
  • Post # 3
    45 posts
    • Wedding: June 2011

    With such a small guestlist, I’m assuming you’re pretty close with all involved? I’d make phone calls, and let the people know the info, that its a verbal save the date or whatnot. I’d also set up a wedding website with hotel information, or the contact of a travel agent who can set all that up ๐Ÿ™‚ I love Yosemite, we were thinking of having it there ๐Ÿ˜€

    Post # 4
    7296 posts
    Busy Beekeeper

    i voted to send the invites early, but i also think you should put the info on the website AND tell people individually! at least when you talk to them for any reason, you can mention it casually.  

    Post # 5
    45 posts
    • Wedding: June 2011

    Oh I forgot, don’t send the invites early, send invites at 6-8 weeks as per etiquette. They are really just a formality anyway when you are having such an intimate wedding. You can also send a Save The Date with travel info, that you can send out at 6-9 months. ๐Ÿ™‚ Are you staying at the Ahwahnee hotel? Its seriously gorgeous.

    ETA, the hotel books fast, and I think is even booked for a couple years. You might want to ask whatever lodging your suggesting when a good time is to book.

    Post # 6
    21 posts
    • Wedding: June 2012

    I voted include the information on the website, but i also agree that with only 30 people if they are close family and friends you’ll probably be talking to them anyway so I’d let them know individually as well.

    We were actually considering having our wedding in Yosemite as well.  We love it there and go every year.   Our problem is we have more like 70 people, some of which will be traveling from the east coast so logistically I’m concerned.   30 is perfect and i’m sure it’s going to be absolutely wonderful!

    Post # 7
    98 posts
    Worker bee
    • Wedding: May 2011

    I found out when blocking our hotel rooms, that we had picked a weekend that coincided with a number of events in our area & that the hotels in the area would book fully the weekend of our wedding.  On our Save The Date I noted the hotels would fill up fast and referred the guests to our wedding website for accommodation information.  I was worried guests would not go to our website soon enough if I didn’t highlight that on the Save the Date.

    Since your guests will have to decide at the very latest 4 months before the wedding if they will be attending, you should also make sure your website has all the info the guests will need to plan if they can attend or not.  I’d also touch base with people verbally or even by email to make sure they noted the booking the room 4 months in advance.    

    Post # 8
    33 posts
    • Wedding: April 2012

    Hi there, 

    We have the same venue and month/year! My wedding is May 27, 2012 at The Ahwahnee. We have a room block that will accomodate some of our guests. We have them saved for family members and our bridal party. Unfortunately, the rest of the guests will have to find their own accomodations. What I did is send an email out to everyone else who we don’t have rooms for from our room block and let them know that Yosemite is already booking up. I actually sent out the email 2-3 months ago because our wedding is on Memorial Day weekend which is a popular weekend for Yosemite. I also had this information on our wedding website that was printed on our STD cards that went out around before I sent the email. Poeple who are familiar with national parks like Yosemite should know that they book up fast, but it doesn’t hurt to let them know. You can also let them know that they can cancel 7 days before their arrival date without penalty should they find that they can’t make it after all. That booking this early is just so they do have lodging secured if they can make it. Do you not have a room block?

    Post # 9
    11172 posts
    Sugar Beekeeper

    @eeestrad: The sooner the better to tell them, I think four months is pushing it to be honest. My family and I vacation in Yosemite twice a year (been doing so since I was an infant) so I consider myself an expert on all things lodging there and let me tell you, getting reservations is the biggest pain in my backside.

    Rooms can book a year in advance (for example we make our reservations for the next year on the day we check out) and if your guests are considering camping (one never knows) those reservations can be made five months and a day in advance (on the 15th of every month) and need to be on the computer and logged in no later than 6:55 am as the park sells out completely by 7:20 am for summer months starting in May.

    We were engaged in Yosemite and considered having our wedding there but I honestly didn’t want to deal with the reservation hassle. If you can do a rooming block that is highly suggested. Even the hotels outside the park book up in advance.

    Here are some links for you:

    Hotel Reservations

    Camping Reservations

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