Post # 1
As it turns out, my wedding day is the same day as Preakness (the second run of the Triple Crown… horse racing, people!!) Anyhow, that’s kind of a big deal in Baltimore. Its 8 months away and hotel rates keep going up. I have booked a block of rooms with a hotel but since it’s such a busy weekend they only allowed me to book a certain amount of rooms. I think I am going to have more OOT guests than I will have rooms.
The thing is, if all of my guests booked their hotel room today, they wouldn’t have much of a problem getting rooms. But if they wait until the last minute (like so many people do) they either won’t have a place to stay or they will be paying a very high mark up for a hotel room.
My STD’s have already gone out. I have a wedding website and I put the website on my STD’s. All of the hotel info is on my wedding website. But I don’t trust that everyone is checking the website.
How can I get the word out that you need to book your hotel right away without calling 200 people and without coming off as pushy or presumptuous?
Post # 3
I have exactly the same problem. Could only block off 30 rooms (3 different hotels), but will probably need 50 or so in the end…prices for my wedding weekend keep going up as well because there are a few events going on in the area. I sent out the STD with the wedding website link. On the website, I have in big, bold text – BOOK YOUR ROOM NOW – YOU CAN ALWAYS CANCEL LATER. Checking the stats on my site, not enough people have looked at it to make me feel comfortable. So I then called the hotels to see if the blocks are filling up – nothing after about a month.
Then I decided to involve my mom and my FI to get a verbal word out to OOT guests. It has resulted in about 10 couples booking rooms which is good – but not great. I think people just won’t book until they know for sure that they are coming. Also, if a lot of people are travelling for the wedding, I think taht they want to make sure they make plans with their friends or family to make sure everyone is going to be close to each other which also delays things.
I’m trying to convince my hotels to add more rooms to my blocks if the initial blocks fill up…even if the rate goes up, I’d rather just know that I have rooms blocked off for the stragglers.
Post # 4
I know it would cost you again in postage but, maybe a postcard that reads
Annnd they’re off!!
Our wedding falls on the same day as the Preakness. We want you to be able to enjoy our special day with us, but with people coming to enjoy the horses, they will also be renting rooms at the same hotels we have booked. The rates go up the closer we get to the date. So please, if you are coming, call and book your room now! Remember you can cancel later! We hope you make it to our special day!
Love, ME and FI
OR something like that! I live near the Saratoga Racetrack and the hotels do the same thing during the season. Its a pain, especially since some require you to book two nights and the prices are more expensive! Robbers. lol
Post # 5
There are two weddings at the hotel the day before (11/11/11) so I sent an email to my OOT guests that they should make their reservations ASAP, especially if they are staying over Friday night. Word of mouth is good too for people who don’t do email, or who need extra reminders. If you fill your block, will the hotel add more rooms? Do you have a contracted rate for your block of rooms, or do your guests pay the same rate as everybody else? If you don’t have a contracted rate, definitely stress that they should make reservations ASAP before prices go up too much.
Post # 6
I vote for word of mouth…and keeping the info on your website. Did you send out invitations yet? Have you tried calling around to some other hotels? Maybe if each hotel will let you book 10 rooms, but calling 5 hotels can help?
Post # 7
These are the times when email and Facebook are always a godsend. For the guests who don’t use either service, you could make a call list and ask your bridal party and parents to pitch in. We just looked at the calendar and realized we were returning from our wedding cruise on MLK/Inauguration Day Weekend and everything in the DC/Baltimore metro area will fill up pretty fast.
Post # 8
I tink your only obligation is to do word of mouth. Your guests are independent adults, and can plan their own trips.
Post # 9
@Leprechaun: That’s true but if you want them there and you KNOW its during a time that is crazy and busy, limiting places to stay. You really should let your guests know that if they are coming they need to book rooms now.
Post # 10
@Mrs.Darling: I agree; a quick FB message to most, and a separate phone call to others would be the fastest route.
Post # 11
I would do word of mouth. Tell all your friends and fiances friends with an email. The have your mom and MIL spread the word in their family.
Post # 12
Can you get someone to block more rooms at the hotel under a different name?
Post # 13
My hotel block is literally the only thing about our wedding that is making me go all Bridezilla. They keep messing up (gave the suite away the night of the wedding, only blocked 10 rooms, etc etc etc), so when I sent out the RD invites, I also sent a note reminding everyone about the website and to book their hotel AND make sure they’re in our block. I’m not sure how effective it is, but whatever.
Post # 14
This is why I’m sending out my invitations really early rather than relying on STDs. Could you get your invitations out soon so as to get people to sort their hotel rooms?