(Closed) Your ideal wedding organizer

posted 9 years ago in Entertainment
Post # 3
Member
169 posts
Blushing bee
  • Wedding: May 2010

im doing everything in excel spreadsheets. it’ll probably be my only DIY project for the wedding (im not crafty at ALL), and i like to be organized, *the way i like*. my biggest problem with organizers is that they weren’t fully customizable for my own needs and i couldn’t have everything EXACTLY the way i wanted it. i started w. the martha stewart weddings planning tools and then customized in excel to my specific needs.

here’s what i have:

budget – used MSW to get an idea of how much $$ should be allocated to each thing, exported to excel, changed my amounts and created columns for each item, estimated cost, actual cost, due date, etc. i also have tabs in there for price/service comparison for vendors (caterer, photog, etc).

guest list – again used MSW for template that i can use with mail merge to make labels. one line for each “family”, address columns (there is a post on mail merge if you want to do this; its not as hard as it sounds!), “side” (brides friends, grooms family, etc), gift given, thank you note sent, etc.

timeline – again MSW but added many of my own “to dos” and a column for the date I wanted things done in addition to the date by which martha says to have everything done (for comparison), and i synced the categories (dress, reception, ceremony, transportation) with the categories in my budget so i can match things up if need be.

my spreadsheets are reasonably simple (no macros or fancy stuff), but they are comprehensive and totally customizable to what i need to keep track of (just add another column!), so it works for me. i also have all paper items/vendor contracts in a MSW binder, but I changed all of the tabs to match the categories i set (as above), again, so everything matches up.

im happy to pm/post any/all of these spreadsheets if anyone wants them.

Post # 4
Member
452 posts
Helper bee
  • Wedding: October 2010

mayeast06: can you pm/post the spreadsheets please? i’m so horrible with them. thank you sooooooo much!!

based on many brides that have gone before me…….i think it’s just best to get your own binder and make one yourself. i know sooo many people who bought/received a wedding planning book who just ended up tossing them. myself included. lots of them were pretty and everything, just not functional.

i am putting similar things that mayeast06 is in my binder. i also have different tabs for decorations/dresses/venue/favors/entertainment/weddingparty/etc., so i can just insert my inspiration pics in those pages. i’m still a year out, so while i am 90% sure of what my vision is, i am still collecting ideas. once i have streamlined everything, i can just remove any unnecessary information.

Post # 5
Member
2470 posts
Buzzing bee
  • Wedding: September 2010

I have the complete wedding planner binder … only, I use it sparingly at this point. I think its because most of my wedding organization is online.

Post # 6
Member
200 posts
Helper bee

I think that is the problem with wedding planners–each wedding is so different that no single planner can be all that it needs to be for each wedding. I’d rather see lots of easily customizable lists and templates that are downloadable and printable. I’ve been doing my own things in excel as well.

Post # 7
Member
2271 posts
Buzzing bee
  • Wedding: August 2009

I am one of her most disorganized people I know and wedding planning has been a complete nightmare. Unfortunately, with 12 days ago, I think I am past help. At this point I am so WTF, I figure I got the essentais covered and am pretty much let things go as they are gonna go.

Post # 8
Member
169 posts
Blushing bee
  • Wedding: May 2010
Post # 9
Member
2365 posts
Buzzing bee
  • Wedding: October 2009

Mayeast06 I’d love to use your spread sheets! I just pmd you.

Post # 10
Member
169 posts
Blushing bee
  • Wedding: May 2010

ok. so i completely can’t figure out how to upload these bad boys, but if you PM me, i’ll happily send them over.

Post # 11
Member
468 posts
Helper bee

Mayeast06 You’ve got mail!

Post # 12
Member
2365 posts
Buzzing bee
  • Wedding: October 2009

Thank you MayEast06 … you’re sooo cool for emailing it to me! I already started using it.

Post # 14
Member
61 posts
Worker bee
  • Wedding: August 2011

I’ve been using a three ring binder that I custom-made using bits & pieces of a flimsy pre-made planning binder I got for like $5. I took that planner’s pre-labeled dividers & checklists for each section and put them into a sturdier,  non-descript black 3-ring binder. Because all pre-made planner manufacturers must think that all brides want pink and flowery binders with huge letters declaring “WEDDING PLANNING BOOK” on both sides! lol.

Then I put my own pocket folders in each section – budget, invitations/guest list, registry, bridal party, bridal look (dress, makeup, hair ideas, etc), reception ideas, ceremony ideas, cake, music, photography, flowers, decor – 12 in all. I started by three-hole punching & including all of my “ideas” from magazines and websites, and as the planning has progressed, it’s gotten thicker & more crazy! Now there’s handwritten notes & all the good stuff I get from vendors as we meet them…

The best part is every few days, when I go through each section & tear out the ideas that didn’t make the cut as I start to hone my focus. Its VERY satisfying to tear out & ball up ideas that didn’t fly, it really makes me feel like I’ve accomplished something by “deciding”! lol

I knew that all the expensive store-bought ones would look nice but I would end up tearing them up and making them more personalized, so my binder is basically that, at a whopping $5 price tag! In my experience, a purpose-built planner is better, even if it’s not that pretty 🙂

 

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