(Closed) 500 people invited to reception, venue only seats 175. HELP!

posted 7 years ago in Logistics
Post # 3
3261 posts
Sugar bee

I would either pick a new venue or put your foot down and tell your Mother-In-Law to stop inviting everyone she knows. This situation is just going to be uncomfortable for your guests. It wouldn’t be a big deal if it was a couple dozen extra people than the venue fits, but its literally hundreds. 

Post # 4
1798 posts
Buzzing bee
  • Wedding: August 2011

Who’s paying?

Regardless, you’re Future In-Laws don’t have the right to monopolize the guest list. I would definiately tell them to make some serious cuts. If you’re not willing to cut the guestlist, I don’t think you have much of a choice but to change venues.

ETA: The best way to cut your list is to tell Future Mother-In-Law you’re only giving her XX invites and she can chose who she wants there.

Post # 5
2232 posts
Buzzing bee
  • Wedding: September 2012

I would be worried about finding seating for all of your guests as well as possible fire code regulations. You’re inviting almost 3 times as many people as you can realisticaly accommodate. 

I would definitely cut back the guest list. 

Post # 6
5657 posts
Bee Keeper
  • Wedding: February 2012

You either need a bigger venue or a smaller guest list. If your Mother-In-Law is paying, perhaps she should get more say in who is invited, but that still doesn’t mean she can go overboard.

Post # 7
868 posts
Busy bee
  • Wedding: November 2011

I actually disagree with her having more of a say if she is paying.  Generally when parents help out it is a gift.  I think you SHOULD take what she says into consideration, but that does not mean you have to do it.

If someone is going to expect me to do whatever they want because they are paying for something, I don’t want them paying for it.  Period.

If your venue only seats 175, then you have a whole lot of invitation revoking to do!

Post # 8
6247 posts
Bee Keeper
  • Wedding: August 1900

I speak from experience. It sucks being a guest seated in a separate area from the wedding party. Not only do you feel segregated and miss out on things like the speeches, but you also are acutely aware that you were a less important guest.

Please either find a bigger venue or make some drastic cuts to both sides of the guest list.

Post # 9
5295 posts
Bee Keeper
  • Wedding: January 1993

This is why it’s important to have a pretty firm idea of the guest list before booking a venue.

Like PP’s said – cut the guest list or move the reception. 

Post # 10
5993 posts
Bee Keeper
  • Wedding: May 2010

  My mom isn’t inviting people she wants because my Future Mother-In-Law has invited so many people already

this s a guest list right? how is she inviting anyone?  if your Future Mother-In-Law is stupid enough to verbally invite people at this stage of the game then its her red face when she has to apologize to them later on

put your foot down now

Post # 11
5494 posts
Bee Keeper
  • Wedding: August 2011

@MapleMoose:  I agree. I’ve experienced being sat in the overflow section completely seperated from the wedding party and close family.  We all felt totally unwanted and completely missed out on all the important events and speeches.  Everyone seated in that section left as soon as possible because we all felt unwanted.

Either cut the guest list or get a different venue.

Post # 12
341 posts
Helper bee
  • Wedding: October 2011

Agreed with everyone else…you need to cut down the list or find a new venue.  If you invite 500 and the venue only holds 175, they could stop letting guests in the actual building (due to fire codes).  What would you do if the weather was bad and you couldn’t use the tents?  I used to be a catering manager, and trust me, it’s always a bad idea to invite more people than you have room for…it always backfires somehow in the end!  🙁

Post # 13
2157 posts
Buzzing bee
  • Wedding: July 2012

Your mom should not be missing out on inviting people because of Future Mother-In-Law.  You need to just tell Future Mother-In-Law that her and Fiance get to use half of the seats.  Thats about 85 people.  That’s it that’s all.  Tell her that everyone after number 85 on that list will not be invited.


Post # 14
964 posts
Busy bee
  • Wedding: June 2012

Please don’t seat me outside in a tent here I miss the action… Not fair! An extra 50 people pushing it, but this is just asking for trouble. It’s hard to be firm, I have this problem myself, but this is over the top

Post # 14
7291 posts
Busy Beekeeper
  • Wedding: October 2011

I would go for the reduction……..

I would be offended kind of at a 500 person wedding. I would imagine I would barely be able to see, be segregated and also probably not have a second with the bride and groom. Rather impersonal. but at the end of the day you do what you gotta do!

Best of luck!

Post # 15
1103 posts
Bumble bee

I think you and your Fiance should do the guest list down yourselves, based on the people you genuinely know and wish to share in your day, who will fit comfortably in your venue.

Then you could share this with both sets of parents and say you can have 175 people, and this is your suggested guest list. If either set of parents want to add more people, they need to remove others (who are related to them!) Either way, the guest list needs to stay at 175.

Good luck!!

The topic ‘500 people invited to reception, venue only seats 175. HELP!’ is closed to new replies.

Find Amazing Vendors