Post # 1
Apparently, my event planner for our 200-guest Buddhist blessing ceremony was terminated in November and the two banquet rooms I booked are completely unusable now.
I have to meet with them tomorrow at 2pm to completely re-do my decor, table arrangements, and seating charts. Original rooms had more intimate 6-top rectangular tables. New ballroom has gigantic 10-top rounds.
I’m not going to lose it… I’m not going to lose it…
Anyone else deal with last minute changes?
Post # 3
I would lose my shit. You are amazing for not doing so.
Post # 4
Keep breathing…all will work out!! By The Way, I would definitely use this to your advantage. Demand a discount for the inconvenience and late notice!! Good luck, dear!!
Post # 5
why is it unusable?? i dont understand why because on person was fired–aslo why they didnt tell u in NOVEMBER… u cant have the rooms u ( i assumeing paid for or put deposit towards)
Post # 6
New Ballroom?? Did they renovate your venue over the winter?
Post # 7
Omg shut the f*** up. I don’t know how you’re handling this. I’m so sorry!!!
Post # 8
You can deal with it! Although how annoying that this happened in November and they’re telling you now?!
Post # 9
@MrsElopement: This was pretty much my exact reaction! I would 100% demand a refund bc the wedding you paid for you’re not getting!
Post # 10
- Wedding: October 2012 - the Columns Hotel
Oh my g-d! I would lose my shit! Make sure and demand an explanation… And a discount. That is insane! Good luck- keep us posted!
Post # 11
They are currently renovating the two banquet rooms that I booked in the hotel restaurant. This weekend, they are doing the wood floors, Monday and Tuesday they’re redoing the carpet, and then Wednesday and Thursday they’re repainting. They said technically there is no conflict, but there is no way I’m having it in a newly painted room with the fumes and new carpet smell. Someone JUST caught the conflict today because she left the office a mess. Luckily, I have all of my emails printed.
They’re moving me to a bigger hotel ballroom that I didn’t want originally because it’s too big. It’s for 350 people, so I’ll have to figure out how to fill the space. In the original 2 rooms, I was going to have a separate kids room with goody bags, a grilled cheese buffet, and music. Now I have one giant room with everyone mixed together.
Post # 12
Gah. Seriously, I am amazed by your patience, I’d be freaking out too much to type. I am glad you at least have the option of the larger ballroom, though, even if it does mean rearranging stuff.
For tables, assuming they are 60 inch rounds, 8 per table would be very comfortable, while 10 is actually a little squishy, so I would totally just put 8 on a table, although that would require having more centerpieces. Plus having more tables will make the room feel more filled up. I know it will be a pain in the rear to redo your seating plans now, but…
Post # 13
Oh, that’s a good idea, 8 per table then use more tables. I like that.
Post # 14
As them to set up panels to divide the room 1/3 and 2/3. Give the kids the 1/3 side (way more space than they likely need, but they can run around in there). Use larger tables with 8, as suggested. Add some extra tables to fill up space: card & gift table, guestbook table, memory table (your & fi’s family wedding photos, shots of you, if you have an electronic photo thingie, a slideshow of the two of you on it), anything else you can thing to add.
Request a discount, considering the extreme lateness that this was brought to your attention + it was not as agreed upon (or desired). Explain not only does this cost you significant time and stress, but you need to cough up extra table centerpieces. If they won’t give a discount, insist on an addition: free app, late night snack, toast….
Post # 15
I agree this may work to your advantage…they should be able to set up a divider so you can still have your kids section and with less people per table it will be real nice for your guests to have extra elbow space! I’m sure you will be fine atleast this is happening now and not the day of! Did you find a new coordinator for atleast the day of??
Post # 16
- Wedding: July 2012 - Baltimore Museum of Industry
You can definitely seat 8 at at 10-top- our event manager recommended that for us, as it gives people more room at the table.
I also agree with kay01- they might not give a discount (they could call it an “upgrade,”), but some concessions should be granted- extra hour’s a good start.
Could they hold off on painting for a week? Do they have any sort of screens they could bring into the space?
“Stay calm and plan on!” 🙂