Post # 1
So I booked my venue earlier in the year at a lovely restaurant/barn in MA. It’s beautiful and picturesque and has really good reviews. Because when we were taking the tour air conditioning never even crossed my mind (stupid I know..ugh). I assumed because it’s also a restaurant when it’s not a wedding venue that it would have air conditioning
Fast forward to this summer, and I just found out there is no air conditioning in the barn where our reception will be. The electricity availability is pretty limited too (so says our dj who has done weddings there before)..so I don’t think providing temporary air conditioning will be feasible.
We’re getting married in mid-June next year. I could still change venues if I really wanted to, but I’d lose my deposit. None of their reviews ever complain about the heat..but I’m worried my older guests might be too hot. What say you guys? Think we should find a new venue? Or just keep people posted to dress appropriately if it gets a bit warm. Our reception isn’t until 7pm ..so it won’t be during the worst heat of the day..but I don’t want anyone to be sweating themselves crazy either!
Post # 3
I went to a wedding where there was no ac in the church or venue… Not going to lie it was fricken awful. I was sweating and I just couldn’t get comfy. Being in new England you can get a whole mess of weather we all know this… It may be fine, it may not be. It’s something you need to decide. Is it worth it? Maybe… Will it be like 100 degrees… Not likely. I would stick with it.
Post # 4
@irishphoenix: Argh, I voted wrong. Since it’s at 7pm, I think you should be ok to keep your venue. You could always have some stand up fans? Or hand fans available if you’re worried? Hopefully people will dress for the weather.
How much was your deposit? Do you have a large number of older guests that you’re worried about?
Post # 5
I Googled the averate temperature in June in MA and it’s 60-76, which isn’t bad at all. Especially at 7pm, when it’s likely to be 70-ish. I would forewarn your guests, but I wouldn’t worry too much about it.
Post # 6
Check the venue when it is hot and see how it feels. Old barns where designed so that they didnt overheat for the animals. Darling Husband says as long as your not up in the rafters you should be good (he use to repair barns). At 7pm make sure you have some hand fans and maybe even see if the venue has a fan or you can rent one and if you see a heat wave comming you can even rent a generator and an industrial fan from a local company Im sure.
Post # 7
One thing I did since i also had weather concerns was look up high/low and rain for my wedding date for the last 20 years. Freak weather does happen but you’ll at least get a “probability” to work with. You can certainly tell guests what to expect, provide lots of cool beverages pre-ceremony, cute hand fans, etc. 7pm is a great start time, it should be starting to cool down for sure!
Post # 8
You can cool an enclosed space with block ice. I won’t lie— it might not be cheap, and you’ll have to really plan it well to keep it from getting messy. But it can be done. Put the ice in decorative metal or heavy-gauge plastic containers, figure out how you’ll drain them (or make sure the containers are big enough to hold all the ice melt), and cover them with linens. You’ll have to do some math to calculate how much ice can cool how big an area, but it can totally be done if you really want to.
Block ice melts more slowly than cube ice, but cube ice will still work; you’ll just need more. Most venues don’t have ice-making capacity on this scale that you’ll need. You’ll have to arrange for a specific ice delivery (check your local liquor stores) and someone to put the ice in bins.
Given the unpredictable summers in the Northeast lately, I’m not sure this will be practical though; this works great if you want to lower the ambient temperature by 5-10 degrees and it’s not a massive space, but if you get a 98* day, you’ll be kinda up a creek.
Post # 9
I voted to get a new venue, but I want to change my answer! I agree with PPs who posted weather info and creative ways to keep people cool. Good luck!
Post # 10
@fishbone: I work at a venue that holds about 2 weddings a week and we could so do this if needed. With atleast 4 ice machines on site if not 6 we can fill bin after bin of ice. Im going to need to try this for my office next time it overheats and the air doesnt work well (I stare at an ice machine all day).
Post # 11
Where I used to work, we did sometimes 12-14 weddings in a weekend, depending on the party size, and we had a massive bank of ice machines, and we were freakin’ always out of ice on Sunday nights! So I guess it depends on the venue’s resources but I’m thinking it’ll be 750-1000 lb ice or more. But that’s just a random wild guess.
If you point a fan at the ice, it will circulate the cold air and cool the room faster, but it will also melt the ice faster. I guess with lots of ice and lots of fans, you could get to a breezy 72* even on a 100* day 😀
Don’t forget to factor in people’s body heat when tallying your ice order!
Btw this is how they cooled homes and hospitals before AC was invented!