(Closed) Address Spreadsheet/STDs??

posted 10 years ago in Paper
Post # 3
291 posts
Helper bee
  • Wedding: May 2007

The convention is that if the whole family is invited, you can just put "Smith Family."  It’ll save you some space; of course, if you’d like to personalize it, you can put all their names.

I’m freakishly into the spreadsheets, so I had a LOT of columns. Also, I wanted to use the same sheet for both the StDs and the invites. So, my name-related columns were:

No.: I numbered everyone from 1 on so I’d have a key list (pencil the #s on the back of the RSVP cards in case you can’t read names or people fill ’em in weird)

Category: Bride’s family, Groom’s family, Couple’s friends, Groom’s Parents’ Friends, etc.

Formal Name: Mr. & Mrs. Steve & Sue Smith (I like to put both first names, altho’ using just the guy’s is common)

Casual: Steve & Sue

First Name: Mr. & Mrs. Steve & Sue

Last Name: Smith (the reason I broke first and last like that is b/c I did my invites on the computer and did a fancy, large font and a swirly embellishment for the last names, so I needed them separate from the rest of the name which was set higher up the envelope in a block print)

Inner Envelope: Mr. & Mrs. Smith

As a side note, for those couples who live together or are married and have different last names, I did the first name field "Mr. Steve & Ms. Sue" and the last name "Smith & Jones" 

I used the whole spreadsheet to track everything from sending the StDs, RSVP responses, whether they were taking hotel rooms on block, if they needed a ride in the shuttle, and what they gave as a gift (so I could use the list again for thank you notes). 

Post # 4
27 posts
  • Wedding: May 2008

For my Save-The-Dates, I just put <title> <first name><last name> .

I have ALL of my information in FileMaker (database). I have the following fields:

Title (Mr. and Mrs., The Doctors, etc.)

First Name –  single name

Middle Initial

Last Name

Suffix (III, Jr., etc.)

Outer Envelope extention (and family, if applicable) 

Street Address

City S




Other Name Name(s) of children (listed from oldest to youngest)

Bride or Groom Headcount (there are some people that WE KNOW won’t be able to make it, but, as a courtesy, you send them an invitation)

Save The Date sent (date sent)

Invitation Sent (date sent)

RSVP received (date received with headcount updated) 

Headcount difference (for the invitees sake, they’d better hope this number is POSITIVE and not negative) – read here for my pet peeve with that.

Gift Received (date received and item)

Thank You note sent (date sent)    

I can export all of this information to a MS Excel spreadsheet and save as a .txt file. From there, you can open a MS Word doc, go into TOOL and click LABELS. From that, you can put whatever you like on the label/envelope to print.  BUT, I just write a script in Filemaker and print from it.  Email me at MagnoliaDiva at gmail dot com if you have any questions  or need assistance with this. Hope this helps!

Post # 5
2292 posts
Buzzing bee
  • Wedding: July 2008

We addressed our Save-The-Date Cards only to the adult members of the family, on the theory that: 1) Its not the invitation, its just to get the date on the calendar; and 2) In general, our friends either don’t have kids still at home, don’t have kids who will want to come anyway, or we are inviting their kids.  So any assumption they might make probably won’t get us in trouble.  And then on the actual invitations we will worry about getting all the names on

Also – as the tone of our Save-The-Date Cards is relatively informal, we just addressed them first and last name (Judy & Don Wadsworth) rather than using formal titles, as we will for the invitations.

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