Post # 1
Just curious, and I know this will vary a lot. I’m just a little confused how much advance access we should get for our venue for set-up/decoration. I’ve tried to ask our contact a couple times, but I’m just not getting a straight answer – I think the first time I asked she said “you don’t need to worry about that”. Um, but yeah I do! We just asked her if our photobooth people would be able to get to the space at least 2 hours before the reception starts (as requested in their contract), and she said she could not guarantee that this far out from the date. I know they’re busy for the holiday season right now, but I wasn’t expecting that answer! The more I think about it, the more important it is to know for sure, especially when I start lining up other vendors (which won’t be too many since the site is doing the catering, linens, etc.).
What’s the standard for you all?
Post # 3
We have our venue from 10 am to 10 pm. Although we did pay an extra fee for 4 extra hours, I’m glad we did. I don’t want to have ANY reason to be worked up on the special day.
Post # 4
You need to put your foot down! I am a firm believer in having everything in writing, and if your venue can’t gaurantee in writing that you will have from X time to X time, you should threaten to leave (usually a threat to leave will make them take you seriously.)
Also, you need to know cause many venues will have a penalty if you stay over the “end” time. So you need to know your time range.
We had our venue from Noon – Midnight (our wedding was from 5 – 10) this gave us time to set up and tear down. It was clear, defined & in writing 🙂
Post # 5
We have ours from 1:30 PM – 11:30 PM and it explicitly states that in our contract.
Post # 6
Well, in the contract, it’s definitely stated that our reception (cocktail hour and dinner) is from 8 -1am with specifics that we won’t get charged extra at 1:01am, that’s just when they start breaking everything down, but nothing is specified in terms of having access beforehand.
For this place, it’s set-up with two spaces with elevators opening up on one side for one event and the other for a second – it’s mandatory to have a two hour window between start times b/c of this. So the other one that night is starting at 6pm, making ours at 8. With all this, all the more reason I wish we had a clear idea when we would have access to the space.
Post # 7
We were able to get into our venue at 8 AM the morning of our wedding. Thats when my dad and my ILs started to set up our decorations.
Post # 8
We’ll get access to ours in the morning, around 10-11am, when the florist will arrive. There are no other events in the same space that day so that makes it a bit easier. They may need to clean up from anything taking place the night before but we should still be able to start setting up in late morning.
Post # 9
We don’t get into ours until 5pm. Reception starts at 6:30. All our vendors are familiar with the requirements and said it was plenty of time.
Post # 10
Our contract doesn’t even state what time block we have because we hadn’t decided on a ceremony time when we signed, and banquet manager said that was fine. I know we have the room for a five hour block, and they told me I could bring all my decorations and such in the night before and our DOC will set everything up to my specifications.
Post # 11
we get 2 hours before and 2 hours after for set up and clean up.