Post # 1
Hello bee’s 🙂
I have a slight problem and really don’t know how to handle or go about it and was in denail for months and months about it. We booked a gorgeous country club back in February for our November 11, 2011 wedding. The problem is they only have one room and it holds up to 200 people, our guest list is capped at 85. We don’t want to invite more people as we can’t afford to. We’ve spoken with the coorindator there, and there really isn’t much we can do to fill up the space. I’ve been to a wedding there before so I know what it looks like with everything set up, and I know we would only take one half of the room. Our coordinator suggested that we cuold fill up the other half of the room(this is also where the entrance to the room is) with a old, kind of beat piano and furniture that has crushed velvet upholestry.
We did find another venue that would fit our guest list size much, much better. With the one year mark approaching quickly, I want to get this taken care of ASAP! I have no idea how to handle this situation with the current venue and have no clue what to say. The contract does say we would lose $100, and that we may not get the deposit back unless they are able to re-book the space. Do I just suck it up and own up to my booking a venue due to lust, and deal with the half empty room? Or bite the bullet and let the venue know due to size it isn’t working out, and see if there anyway we can get our deposit back sooner than later? Any advice on how to word this?
Post # 3
What about spacing your tables a little bit farther away from each other and having a large dancing space?
Post # 4
- Wedding: August 2010 - Ocean View Villas/Jasmine Seafood Restaurant
Could you use the other half of the room to set up for the ceremony or have a couple cocktail tables to do a hang out area? Or is there a possibility to using different size tables so they can be spread out more? Have you considered where if you’ll have a table vendors to sit? or a photobooth or other area like that that would require more space?
Post # 5
Usually brides complain that there isn’t enough room for their guests, not the other way around! Consider yourself lucky I guess.
My experience is that if a venue claims the room seats 200, that means 200 with barely any room to walk between tables and a very small dance floor. A party of any more than 150 would be cramped in there.
You can totally keep the venue and fill up the space! If the tables are supposed to seat 8, put 6 chairs on each so people have more elbow room. If they normally do rows of 4 tables, change it to rows of 3 and leave more space by the walls. Arrange the tables so there’s a big aisle down the middle – that will come in handy when you make your grand entrance and walk up to the head table. Give yourself an enormous dance floor and tons of room for your DJ. Remember that you’ll need room for your gift table, cake and desert table, guest book table, and maybe an hors d’oeuvres table if you want one.
Post # 6
I do think you would be fine to work with arranging the room for your smaller wedding. Don’t use 10 person tables, do what the PP said and use 8 person tables, but only put 6 people at them. Also, You could add in a few banquet tables to take up more space (that’s what we are doing). You will definately be able to have a good size dance floor and if you leave space along the walls, no one will notice the empty space.