(Closed) Advice/Input needed on venue and food/bev minimum

posted 4 years ago in Reception
  • poll: What should we do? ( no matter your vote please leave advice below!)
    Saturday wedding with $10,000 Food/be min. That will be impossible meet with our guest list : (6 votes)
    17 %
    Friday wedding with $5,000 min. : (22 votes)
    61 %
    Pick a new venue : (8 votes)
    22 %
  • Post # 17
    Member
    401 posts
    Helper bee

    I would definitely do Friday then! You guys love the venue and it seems like most guests will be taking time off work that week regardless of whether it’s Friday or Saturday. 

    Post # 18
    Member
    60 posts
    Worker bee

    I would have the wedding on a Friday. I go out on Friday evenings anyway, so I’d definitely make the day work for a friend or loved ones wedding.

    Post # 19
    Member
    67 posts
    Worker bee
    • Wedding: September 2016

    Is there any way to negotiate with the venue so that your cake, flowers and other extras can count toward your minimum if you go through preferred vendors?  know one of the venues we were interested in had a deal with a local bakery that allowed the price of the cake to go toward the food and bev minimum. 

    How far off are you in $$ from hitting the minimum? I know it sucks to have to drop your dream venue, especially if you can afford it!

    Post # 21
    Member
    154 posts
    Blushing bee

    I would either do it on Friday, or add everything you can to meet the minimum for Saturday. Are there other people you could include in the guest list? Or ask them to do something special for you to add to the minimum? Maybe they could deliver wine/champagne to you and Fiance while you are getting ready, or they could be responsible for picking up your flowers, cake, etc if those things aren’t already included.

    Post # 22
    Member
    8814 posts
    Buzzing Beekeeper

    amartin102888:  If you can afford the $10k I would add those options you listed and have the Saturday wedding. It’s a lot more convenient for your guests, and why not treat them to a top notch event? If you can’t afford it, that’s a different story. But if you can, I’d go for it. That per-person price is really good.

    Post # 24
    Member
    11457 posts
    Sugar Beekeeper
    • Wedding: May 2009

    I would go for a Friday night wedding, and I did.

    My wedding was on a Friday night of a holiday weekend (Memorial Day weekend), and my wedding was about an hour and a half drive for my closest guests (as well as for myself). The rest of the guests, including my Darling Husband and his kids, traveled from at least three hours away, and some of our guests came from many states away. We still had about 150 guests attend, and I even chose not to send save-the-date notices.

    Post # 26
    Member
    197 posts
    Blushing bee

    So we encountered a similar situation when we were looking at venues. We found a venue that we loved but we just didn’t have nearly enough questes to meet the minimum. The bigest factor for us was that the size of the venue would have looked so empty with the small amount of guests we would be having. Do you think you venue will look empty if it can accomodate 165 guests and you are having 70? Just something to consider. 

    I did really like the idea a PP made concerning donating raw goods to a shelter. I’m not sure if your venue wil even want to bother. I do drink cofee at 10pm and I’m sure they will have decaf, ours did. I like the idea of the late-night buffet. We were so hungry at the end of our wedding but there was no food. The caterer had taken everything off premises. And here we paid for this meal that we literally took two bites of. We ended up eating our left overs from our rehearsal dinner. And have your extra hour. Why not stay longer if you have to meet a minimum and you love the venue. You get to enjoy your wedding a little bit longer. And I bet people will stay longer if you keep offering stuff like the coffee station and latenight buffet. eople get hungry after dancing the night away. 

    Post # 28
    Member
    11457 posts
    Sugar Beekeeper
    • Wedding: May 2009

    amartin102888:  I chose not to send them, because we did not have our guest list and budget finalized until much later, and I didnt want to risk sending Save-The-Date Cards to people who may not have ended up making the final cut.

    That’s also why I was unwilling to commit to a country club venue that had an $11K food and beverage minimum for a Saturday night wedding, because I had no idea how many of our possible guests would even be able or willing to travel. I found an amazing mansion that was already booked on Saturday nights but had several Fridays (and other days of the week that I didn’t want to consider) available. The venue we chose only had a $7K food and beverage minimum, and we had no problems at all meeting that. In fact, as it turns out, we ended up spending about $20K on our venue, including venue fees, ceremony and set up fees, tables, linens, china, glassware and flatware, etc. and food and beverages.

    Post # 30
    Member
    2237 posts
    Buzzing bee
    • Wedding: June 2015

    amartin102888:  I think if most of your guests are from out of town, a Friday wedding is not ideal. I’m a teacher, and it would be very difficult for me to attend an out of town wedding on a Friday. Keep looking for a new venue!

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