(Closed) all-in-one location ceremony and reception: need timeline help!

posted 6 years ago in Ceremony
Post # 3
34 posts
  • Wedding: July 2013

Ha…I’ve been wondering the same thing and searching for ideas for my timeline.

I think that maybe you can move the ceremony to 5 or 530pm…that will make it so it’s not ‘too early’ anymore, but as long as you have a timeline – they should be happy, no?

Our ceremony is at 330pm, and I want pix after…but the cocktail hour isn’t until 6pm. There’s a bar/restaurant on site – but I don’t know that people will want to sit there. Wondering if maybe I should start the cocktail hour at 5:30 instead….or maybe 5:45pm?

I am trying desperately not to have a huge gap…but our officiant can’t do it any later than 330pm, so…I suppose I ought to see if I can rearrange the reception a little… Plus, then hopefully we won’t be getting home at 2am! LOL!


Post # 4
1202 posts
Bumble bee
  • Wedding: May 2013

I’m having an all-in-one location wedding as well. The same amount of people. Our ceremony is going to start at 3pm. which I thought would be too early, but the area would be shady after those times where the gazebo will be. After the ceremony roughly 20 mins, we’ll be taking pictures, at the same place. Pictures will take about an hour while guest  can have cocktail hour during. We’re  booking the entire hotel, 1880s union hotel, so guest can either go back to their rooms and change or rest for a bit, or even site see the other bars. The city is very old days western feel from the late 1880s. Start serving dinner 5pm, then after dancing. We are having the DJ play first then a surprise band. Sublime!  I’m not too worried about it, people can go rest a bit then go back to the party. lol. I’m sure as long as they are having fun, time flies by. Its an outside wedding so it needs to be over by 10pm. but as long as we are booking all the rooms, we can stay up until 2am inside the bar. 

Maybe have some extra activities, hire entertainment. Maybe have wine tasting,….

Post # 5
1934 posts
Buzzing bee
  • Wedding: August 2012

We had an all-in-one.  

Our ceremony was at 5pm.  Cocktail hour 5:30-6:30.  Reception was 6:30-10:30.

The night FLEW by.

Post # 6
6212 posts
Bee Keeper
  • Wedding: August 2013 - The Liberty House

We’re having all our components at the same location. Our timeline is as follows:

Ceremony: 6-6:30

Cocktail Hour: 6:30-7:30

Reception: 7:30-Midnight

Post # 7
4333 posts
Honey bee
  • Wedding: September 2012

@laylalayla:  I had an all-in-one location with an outdoor wedding/indoor reception and we did that exact timeline (4:30 ceremony, 5 pm cocktails, 6 pm dinner/reception)  My reception went until 11 pm and it was perfect timing. 

We did pictures during the cocktail hour, but if your photos are all before, then you could mingle with your guests during the cocktail hour.


Post # 8
4439 posts
Honey bee
  • Wedding: January 2013 - Harbourfront Grand Hall

We’re having an all in one with pictures before too, I like to think our guests won’t hate us as much as the typical bride and groom for having 3 hours between ceremony and reception!


We’re having ceremony start at 6:30pm
Ceremony ends at 6:45pm, immediately start working the room and bar opens
Dinner starts at 7:15pm 
Dinner ends approx 8pm
DANCING! Photobooth, etc.
11:45 last call 

I really struggled with the timeline too, it helped me to work backwards and get quoted times from all our vendors as to how long their part would take. 

Post # 9
890 posts
Busy bee
  • Wedding: December 2012

Our ceremony and reception are at the same venue as well I made timelines for both the guys and girls so they know where to be at what time! lol So far its working out perfectly because it gives them an idea of what we are doing.  I could send you my timelines to get an idea in a PM if you would like.


Post # 10
9203 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

We are doing everything at the same place too.  Schedule will be:

3-4 pre-ceremony cocktail hour

4-4:30 ceremony

4:30-6 cocktail hour round 2

6-7:30 dinner and dessert

7:30-10:30 band and dancing

10:30 – ?? bonfire, jamming, etc


Post # 11
544 posts
Busy bee
  • Wedding: October 2012

We too are having ceremony and reception at the same spot, and majority of pics will be done before the ceremony; our timeline looks like this:

4:45-5:15 – Guests arriving

5:15 – Ceremony

5:40 – Cocktail Hour

6:30 – Reception start/Bride & Groom Intro

6:45 – Dinner

11:00 Event end

Post # 12
2065 posts
Buzzing bee
  • Wedding: December 2011

@MeiFrancis:  Hah, this was our exact timeline. Worked perfectly!

Post # 13
2295 posts
Buzzing bee
  • Wedding: April 2013

We are doing: 

Around 3:00 or 3:30 – First Look & photos with bridal party & immediate family only, at a location different than the ceremony/reception

5:30 – Ceremony (approximately 20 minutes)

Straight into reception. We will have photos taken with extended family after the ceremony in the ceremony area but that shouldn’t take more than 20 minutes, we don’t have huge families. We just don’t want the craziness of them coming to our pre-wedding photos.

We may have some appetizers circulating at that 6:00 hour but I’d like to have everyone eating by 7:00 at the latest, with the first table starting no later than 6:30. Reception will go until 11.

Post # 14
1252 posts
Bumble bee
  • Wedding: November 2011

Here’s ours:

3:00 – 3:30 – First Look
3:30 – 5:30 – Bridal Party photos
5:30 – 6:00 – Guests arriving
6:00 – 6:30 – Ceremony
6:30 – 7:30 – Cocktail Hour
7:30 – 8:30 – Dinner
8:30 – 11:30 – Dancing

Post # 15
257 posts
Helper bee
  • Wedding: November 2012

here’s ours

11:00 am arrive on site to get ready

3:15 first look and pictures of bride and groom

3:45 pictures of bride and bridesmaids

4:30 ceremony

5-6 cocktail hour for guests while bridal party/parents do pictures

6:00 reception

6:30 dinner

7:30 cake then dancing

Post # 16
1038 posts
Bumble bee
  • Wedding: October 2012

Getting married on the beach at a beach park and having reception at same park under a huge covered pavillion on the beach.  Ceremony is at 5:15 and right after ceremony our guests just walk up some stairs to pavillion.  Me and groom and our very small wedding party and parents can take pics and the rest of the guests can start eating(no cocktail hour….seems silly with our location) and drinking and watching us on the beach taking pictures at sunset.  We also have to be out of the park at 10 pm so cocktail hour would just take  up too much time. 

The topic ‘all-in-one location ceremony and reception: need timeline help!’ is closed to new replies.

Find Amazing Vendors