Post # 1
I received a contract from the guitarist that I’m having play for my ceremony and cocktail period. The ceremony will be about 45 minutes and the cocktail (same basic location) will be about 2 hours. They will do some prelude stuff and setup. The total time they will be there is about 4 1/2 hours.
I have NO PROBLEM feeding my other vendors (ie: photog, my DJ didn’t want to be fed) – however, I felt really off-put by the way the contract was worded (something like – food is to be provided at no charge).
The issue is – other than the appetizers being served during the cocktail portion – there will be no other food readily available. I plan to write to him to ask him what he’d like in terms of food – but I’m SO ANNOYED by this. I’m paying him for a service – not to feed him!! And, it’s not like he will be there for the dinner portion….. If he wants a full meal – I’m going to have to have our caterer create something just for the two of them. Ugh!
Has wedding planning got to me? Do I need to take a chill-pill? Is this all normal?
I think it is so unprofessional for him to be eating with the rest of my guests. Any ideas how to feed the two of them??
Post # 3
I wouldn’t ask him what he wants but just inform him that for the hours that he will be required to be there only appetisers will be available. I think it’s a bit strange to stipulate that in a contract but all my vendors are friendors as well so I’m feeding them and treating them as guests.
Post # 4
It’s normal for your vendors to be fed.
This situation is a little weird because he isn’t going to be present for the dinner portion of your wedding, so I’m not sure why he would stay to eat unless he is traveling far to be there. If he’s worth is, just have food packaged up for him to take with him.
You shouldn’t stress too much about it though.
Post # 5
We had a string trio play for the ceremony and cocktail hour… they were there from 5pm-7:30pm and I did not have to feed them. They didn’t take any breaks, and they didn’t eat any of the passed appetizers either. I agree with @littlemissmoo… just tell them they will have apps to eat, but not a full-on meal!
Post # 6
As a musician, I understand the time it takes to prepare for an event such as a wedding. You put in hours of rehearsal time just so you can get everything right to make the bride’s day that extra special. Honestly, if you explain to him that it is only cocktail food avaliable at the time he is playing but are willing to box him a sandwich, chips and pop I am sure he will greatly appreciate it.
Post # 7
It’s normal to feed your vendors if they’re going to be there for 4 hours or more. Unfortunately, so many people have hired vendors such as musicians, DJs or photographers for while depriving them of the food that it’s becoming common for them to put it into their contracts.
As far as I know, most venues feed the vendors a different, cheaper meal, and seat them either out of sight or out of the way. So, they’re not usually treated as full guests.
Post # 8
My suggestion is to feed them. Have something to go when they leave.
Post # 9
It is very normal to feed any vendor who will be at the reception (including cocktail hour). We’re even feeding our florists who will be coming in early to decorate the reception hall.
Just get him a meal and don’t stress about it!
Post # 10
Also, find out if he has a basic contract for everyone; or if this one was drawn up specficially for you. It could be he hands out general contracts for weddings which he commonly plays throughout the dinner/reception hours and this portion was not removed for your wedding.
Post # 11
We have hired a acoustic guitar player for our ceremony and cocktail hour. We are not planning to feed him because he is leaving before dinner and will be there for only about 3 hours.
I am planning on providing meals to my other vendors who will be with us for most of the day.
Post # 12
I think that you should have a boxed meal ready for him to take with him when he leaves…4.5 hours is a long time to go without eating anything, and then if he has to wait til he gets home to eat…to me, it’s just like a regular vendor meal.
Post # 13
I think it’s NICE to offer vendors food but I don’t think it should be included in a contract.
At every other job you’re required to provide your own food I don’t see why this should be any different – especially since he’s only going to be there for 4.5 hours (it would be different if it were 8 hours). You’re paying them to provide a service – you’d never have someone who was painting your house for example, expect you to feed them.
My mom was a wedding photographer for years. She would just eat before she left or take something with her, most of the time brides would say “grab something to eat” but she would never go expecting to be fed. I think vendors should have a backup plan but shouldn’t require food.
Post # 14
My guess is that this is just a standard portion of the contract. If it is a big hassle, let them know that and remind them that their portion will be done prior to dinner.
Post # 15
I feel your pain. I think this is written for longer events where it will be difficult for every one in the band to grab their sack lunch or whatever, eat and get back to playing in a timely fashion. For a short event, it wouldn’t be necessary.
Post # 16
@camrie: The difference is, someone who is painting your house takes breaks when they want to, and can leave to go get food. My photographer told me we were not obligated to feed him, but he reserved the right to go get food at some point in the day.