(Closed) What am I missing?!

posted 5 years ago in Logistics
Post # 1
Member
193 posts
Blushing bee
  • Wedding: September 2010

Bees. We’ve rented a lodge for the wedding, which is essentially a huge building with tables and chairs an an empty kitchen, so everything is being done by us. I’m putting together extremely detailed schedules for family/party members so there is no confusion, nothing gets forgotten and everyone knows where to be when. I can’t help but think I’m overlooking something. Can anyone review my list and see if there is something obvious I’m overlooking? 

 

Set up/decorating will be on day prior

 

12:30 bride starts hair

 

bridemaids do own hair, begin to get ready

 

feed bridal party lunch

 

1:30 make up artist arrives

 

father picks up bouquets and delivers to girls

 

3:00 first look photos

 

3:30 family photos at venue before ceremony

 

4:00 ceremony begins

 

4:30 men in family move chairs for pick up, so ceremony space can be used for dancing

 

Kitchen puts out appetizers, bar opens

 

bridal party photos outdoors

 

bride and groom leav for photos

 

brother leaves to pick up hot foods (cheaper to do pick up than full service/delivery)

 

kitchen sets up buffet when food returns

 

5:45 first dance, 2-3 dances for guests

 

6:00 dinner

 

6:45 father/daughter dance, mother/son dance

 

open dancing

 

7:45 cake cutting

 

8:30 ‘late’ night snack served

 

9:15 last call for bar

 

10:30 last dance

 

cleanup

 

 

 

i know its early, but we have to clean an be out by 11:30. Besides, open bar from 4:30 – 9:30 is a lot of drinking, despite the early hour. We wanted our guests to take a break from drinking before it was time to leave. 

 

Aside from bar, drinks will be self serve. Water, coffee, tea, juices are all in dispensers. Mother-In-Law will refill as needed. 

 

Guest book, favors, escort cards are all out before ceremony. 

 

There is no garter toss, bouquet toss, etc. 

 

again, I can’t help but feel there is something huge missing…

 

Post # 3
Hostess
2637 posts
Sugar bee
  • Wedding: June 2013

@sofialovesmikey:  I think what you are missing is buffer time. You have to have time between the ceremony and reception set up. Maybe your brother can’t get the food as fast. Etc…

Post # 4
Member
8291 posts
Bumble Beekeeper
  • Wedding: August 2012

-If you don’t want your guests to see you before the ceremony you’re going to need more time for photos. I’d suggest being hidden away at least 30 minutes in advance as some guests will arrive early.

-Are there still going to be chairs for people during the reception?

-I think a lot of your guests will leave once the bar closes. It’s nice in theory, but generally most people don’t hang around to sober up. I’d say no more than 30 minutes before the last dance if you actually want people to stick around for it.

Post # 5
Member
193 posts
Blushing bee
  • Wedding: September 2010

@Westwood:  thanks for your input!

the ceremony and reception areas are completely separate, although in same building. We will do family photos in reception space as it has a beautiful backdrop ans outdoor access, while guests are entering ceremony area. 

There are folding chairs in ceremony space, and banquet chairs at each table in reception space. After ceremony, chairs are removed for pick up and to create dance space, and the pocket doors are opened to join the two spaces. 

I will definitely consider changing the bar times! Thank you 🙂

Post # 6
Member
193 posts
Blushing bee
  • Wedding: September 2010

@KingsDaughter:  thanks. 

there is a 1.5 hour space between ceremony and dinner. They are both in the same building. So, ceremony ends, guests have 1.5 hours of drinking/dancing/appetizers before dinner. Brother has to pick up food from restaurant 10 mins down the road. 

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